School District #2683 Minutes of Regular Meeting (0518)

School District #2683
Minutes of Regular Meeting
The Board of Trustees
Greenbush Middle River ISD 2683

A Regular Meeting of the Board of Trustees of Greenbush Middle River ISD 2683 was held Monday, March 21, 2016, beginning at 7:30 PM in the Middle River.
1. Call to Order at 7:45 P.M.
2. Roll Call
2. 1. Roll Call: Carrie Jo Howard, Shane Kilen, Joseph Melby, Jeff Nelson, Paul Robinson, Kurt Stenberg, Laurie Stromsodt
2. 2. Administration: Tom Jerome, Sharon Schultz, Eldon Sparby, Amie Westberg
Additional attendees:  Lyla Smith, Jessica Logelin, Meggan Brandon, Pamela Schenkey, Stephanie Schenkey, Jay Wappula, Tom Super, Greg Knutson, Lyzette Olson, Eric Olson, Terry Howard, Barb Geer, Nikki Wojchowski, Brooklyn Melcher, Reese Rustad, Jacey Wojchowski, Lauren Stenberg, Theron Kuznia, Lisa Berg, Brad Berg, Julia Stenberg, Molly Rustad, Tyler Campbell, Justine Johnson, Melissa Kostrzewski, Bev Klegstad, Brittany Burkel, Kara Nelson, Cathy Schenkey, Verna Flaten, Nicole Flaten, Bridget Stenbert, Mark Stromsodt, Dave Thompson, Cooky Kujava, Janice Wollin, Tara Kern, Mary Stauffenecker, Mara Gust, Maria Holmvig, Brandon Kuznia, Ross Waage, Dan Taus, Kaydell Super, Gail Holmes, Dan Loerzel.
3. Approval of Agenda
3. 1. A motion was made by Carrie Jo Howard, seconded by Kurt Stenberg and UC that, BE IT RESOLVED that the Board of Education approve the agenda of the March 21st, 2016 Regular Board Meeting as amended.
4. Minutes
4. 1. A motion was made by Carrie Jo Howard, seconded by Kurt Stenberg and UC that, BE IT RESOLVED that the Board of Education approve the minutes of the preceding regular meeting of February 29th, 2016.
5. Business Services
5. 1. A motion was made by Joe Melby, seconded by Kurt Stenberg and UC  that, BE IT RESOLVED that the Board of Education approves the payment of bills check # 31994 through check #32086 for a total of $155,033.11 and Purchasing Card electronic payments dated February 3rd, 2016 and Electronic Funds Transfers as submitted.
5. 2. Treasurer’s Report
6. Reports
6. 1. 6th Grade Students and Parents Field Trip 
6. 2. Listening Session
• Cathy Schenkey:  Would like to see information with regards to number of college classes offered and the cost of those classes.  Wants a Committee formed to visit with Elementary parents.  Wants to see a five (5) year plan and a five (5) year budget.  Wants to know “how did it happen that the school is $157,000.00 in the red?”  New Committee should not be about building a gym…”If you want a gym that’s for Greenbush to build, you can’t expect Middle River to fund it.”  Board member Howard addressed Ms. Schenkey later reminding her that we are one school district.  “I feel bad that you talked the way you did about a new gym with a group of sixth graders present to hear that.  We are one school district.  Board members expressed concern over how we can budget for five years with difficulty in projecting attendance.  Board member Kurt Stenberg said that he would like to see a five year plan.
• Mark Stromsodt:  Spoke with Board Member Joe Melby at length about the New Committee as formed.  “This is not the Committee that I wanted.”  Presented Board with handout regarding how he would like to see the Committee formed.  Committee should only have one Administrator and fewer people from the school – more people from the Community.  “Kent Christian and Sue Lieberg should not be on the Committee.”  Committee should be able to call a meeting and should be able to appoint people to the Committee.  “Chair should recognize people from the audience.”  Board members discussed “What is the purpose of the Committee?  Where are we headed with this Committee?  Board member Laurie Stromsodt said that she feels the Board is not transparent.  Are we listening to the public?  Board member Joe Melby would like the Committee to work toward bridging the gap between community members and the Board.  What kind of levy can we pass?  Committee should communicate what we can pass.  Operating and Building Levies or just Operating Levy or just Building Levy?
• Greg Knutson read a letter that had previously been sent to all Board Members by Lyzette Olson with regards to concerns about combining classes and the need for additional operating levies.  Board member Jeff Nelson spoke about how even though the Board had never discussed combining classes, the topic took on a life of its own.
6. 3.  Carol M. White Physical Education Program Grant
Greenbush Middle River School District Wide
• 3 year grant
7.  Communications
7. 1.  Superintendent
7. 1. a.  Greenbush Middle River School District Enrollment
• As of March 18th, 2016: Greenbush Middle River School District enrollment is: 409        
• Greenbush School: Grades K-5/9-12 = 244
• Middle River School: Grades K-3/5-8 = 165
• Enrollment in February of 2015 academic year was 419
• *See attached
7. 1. b. Buildings and Grounds
The Greenbush school site is scheduled to install a water pressure tank to provide needed water pressure to eliminate plumbing issues in the elementary restrooms.
• Greenbush Middle River School District is in process of transitioning all copier machines to one provider located locally.
• Transition will result in working with local vendor (TRF vs Fargo) as well as projected savings of $5,000.00 over next five years.
7. 1. c. Greenbush Middle River School District Budget to Actual expenditure report
• As requested by board member, document will be provided on monthly basis.
• Budget consists of 5 fund balances:
o  01 General Fund
o  02 Food Service
o  04 Community Services
o  07 Debt Redemption
o  08 Scholarships
o  09 Student Activities
• *see attached
7. 1. d.  Greenbush Middle River School District 2016 – 2017 Academic Calendar
• Calendar will be presented to staff members as well as board members prior to April meeting
• Calendar will be presented for board approval during April meeting
7. 1. e.  NorthWest Service Cooperative Environmental Health & Safety Summary Report
• Inspection and Summary report competed by Bryan Byklum
• Inspection occurred on March 11, 2016
7. 1. f. Northwest Regional Development Commission
• Ballot may be cast for one school board member candidate representing Region 1
• Ballot must be submitted by April 12th, 2016
• Term runs concurrently with elected school board position
• Initial vote resulted in a tie
• ee attached
7. 1. g.  Minnesota School Board Association Board Training Opportunity
• MSBA offers training for entire school board upon request
• Dates must be agreed upon by all parties
• Full participation is required
• Cost of training is $950.00 (all inclusive) according to MSBA representative
• Katie Klanderud from MSBA will serve as facilitator
• Training will occur in the evening (approximately 3 hours)
• Available dates: April 27th, April 28th or May 10th
• Board chose April 27th from 6:00 pm to 9:00 pm for Training in Greenbush.
7. 1. h.  Greenbush Middle River School District Community Member Committee
• Question raised by board member Stromsodt seeking clarification regarding meeting compensation for board members serving on committee 
• Committee membership attached
• Committee Introductory letter attached
• Board Member committee votes attached
7. 1. i.  Administrative recommendations for 2016 – 2017 Academic Year
• Staffing
• Class Sections
• Supt Jerome met with Tyler Campbell and Molly Rustad 
• Administration NOT recommending combining Kindergarten for 2016 – 2017
• Administration NOT recommending combining current 2nd grde
7. 1. j.  Capital Needs / Requests
• Needs list will be sent to all Board members
7. 1. k.  Greenbush Middle River FIRST Robotics Team #5172
• Competed at Northern Lights Regional in Duluth, MN : March 2nd – March 5th 
• Received the following awards:  Excellence in Engineering, Safety Hard Hat Pin, Safety First and 2nd place in Junkyard Robot
• Selected first overall as an alliance team member for the finals
• GMR FIRST Robotics team received wild card invitation to attend World Championships in St. Louis, April 27th – April 30th.
7. 1. l.  Refinancing of School Bond
• Bond currently in place for Air Quality with ten years left.
• Refinancing could save our taxpayers $51,000.00 over the next ten years.
7.1.m.  Greenbush resident concern
• Greenbush resident lives adjacent to school.  He feels that faulty drain tile is causing moisture in his basement.
7.1.n.   Email addresses
• Tech Coordinator, Lee Koebernick has sent email information to all board members with regards to their school email accounts.
8. Principal Report
8. 1.  Principal Sparby
8. 1. a.  Band and Choir Contests
• March 9th at Karlstad
• Choir received 3 Superior Ratings
• Band received an Excellent Rating
• Mr. Flattum has done an excellent job this year
8. 1. b.  FIRST Robotics Regional Competition : Iowa
• Leaving March 23rd
8. 1. c.  Knowledge Bowl Advances to State Competition
• April 13th – 14th at Brainerd
• Advisors: Mrs. Dahl and Mrs. Koebernick
8. 1. d.  Dinner Theater Production
April 21st – 23rd 
8. 1. e.  Accuplacer Exam
March 30th
• 10th Grade Students
8. 1. f.  ACT Test
April 19th
• 22 of 30 Juniors are signed up to take test
8. 1. g.  Assistant Wrestling Coach Jim Mack has submitted coaching resignation
• Athletic Director Sparby recommends that we don’t replace Mr. Mack
8. 1. h.  CPR/First Aid Course
Offered by Life Care EMS Director, Brett Rima
• Approximately 24 students taking the course
8.1.i.  Gym floor in Greenbush is in very bad shape and needs to be repaired.
• Can be repaired for one more year.
• Bleachers are in rough shape and need to all be repaired.
8. 2.  Principal Schultz
8. 2. a.  Minnesota State Testing 
• Grades 3 – 11 Reading & Math
• State testing window will begin April 4th 
9.  Proposed Resolutions March 21st, 2016
9. 0.  A motion was made by Joe Melby, seconded by Laurie Stromsodt, and UC that,   
BE IT RESOLVED that the Board of Education of District 2683 maintain                      classroom sections as recommended by Administration for the 2016 – 2017 school year.
9. 1.  A motion was made by Joe Melby, seconded by Paul Robinson, and UC that, BE IT RESOLVED that the Board of Education of District 2683 approve the implementation of BoardBook at a cost of $2,000.00 fee annually.
9. 2.  A motion was made by Carrie Jo Howard, seconded by Laurie Stromsodt, and UC that, BE IT RESOLVED that the Board of Education of District 2683 agrees to participate in Minnesota School Board Association School Board training on April 27, 2016. 
9. 3.  A motion was made by Joe Melby, seconded by Carrie Jo Howard, and UC that, BE IT RESOLVED that the Board of Education of District 2683 accept the following donation(s).  
• Reese Rental to GMR FIRST Robotics  $200.00
• Roseau County CO-OP Association to GMR FIRST Robotics $500.00
• American Legion to GMR Close – UP $500.00
• VFW Post 8663 to GMR Post Prom $100.00
• Lloyd Hietala to GMR Trap Club $300.00
• “Anonymous” to GMR FIRST Robotics $150.00
• “Anonymous” to GMR Trap Club $150.00
• Midwest Seeding, Inc. to GMR FIRST Robotics $100.00
• Post 88 to GMR Close – UP $2,500.00
• Various donors to GMR FIRST Robotics *see attached $8,670.00
• “Anonymous” to GMR FIRST Robotics $500.00
9.4.  A motion was made by Jeff Nelson, seconded by Joe Melby, and UC that the Board of Education of District 2683 allow the 2015 – 2016 sixth grade to attend their field trip as planned for April 28th – 30th.
10.  Adjournment
Motion:  Carrie Jo Howard                            
Second:  Joe Melby
11.  Communications
• Regular School Board Meeting – April 18th, 7:30 p.m. at Greenbush
(May 4, 2016) 

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