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MINUTES OF THE BOARD OF EDUCATION
INDEPENDENT SCHOOL DISTRICT #592
CLIMAX, MN 56523
The Board of Education of Independent School District #592, Climax, Minnesota held their regular meeting on Monday, July 21, 2014 at 8:00 PM in the Superintendent’s Office at the Climax-Shelly School.
Todd Evenson, Board President, called the meeting to order at 8:00 PM with the following members present:  Julie Cakebread, Jon Carlson, Bradley Erickson, Todd Evenson, Bryan Stortroen, and Kym Grove.  Superintendent Bill Walters and K-12 Principal Nancy Newcomb were also in attendance. Visitors were Deb Dale and Heidi Michaels ( Member James Bowling, Absent)
Todd Evenson moved Bryan Stortroen seconded the following motion:  BE IT RESOLVED that the Agenda is approved as presented.  Passed by unanimous vote.
Jon Carlson moved Bryan Stortroen seconded the following motion:  BE IT RESOLVED that the minutes of the June 16, 2014 regular meeting are approved as presented. Passed by unanimous vote.
     Todd Evenson moved Julie Cakebread seconded the following motion:  BE IT RESOLVED that payment is authorized for the following checks #47106 to #47135 totaling $46,921.98. Passed by unanimous vote.
Julie Cakebread moved Todd Evenson seconded the following motion:  BE IT RESOLVED to accept the Treasurer’s Report as presented. Passed by unanimous vote.
The student activity account was reviewed.
OLD BUSINESS:
None
NEW BUSINESS
Bryan Stortroen moved Jon Carlson seconded the following motion: BE IT RESOLVED to approve the MSBA recommended Bullying Prohibition Policy #514 as revised and as presented. Passed by unanimous vote
Bryan Stortroen moved, seconded by Jon Carlson the following motion: BE IT RESOLVED to approve the MSBA recommended Protection and Privacy of Pupil Records Policy #515 as revised and as presented.  Passed by unanimous vote.
.Julie Cakebread moved Kym Grove seconded the following motion:  BE IT RESOLVED to accept the milk bid from Land O Lakes as bid for the 2014-2015 year. Passed by unanimous vote.
Julie Cakebread moved, seconded by Kym Grove the following motion: BE IT RESOLVED: to accept the bread bid from Bimbo Bakeries as bid for the 2014-2015 school year. Motion carried unanimously.
Kym Grove moved, seconded by Bryan Stortroen following motion: BE IT RESOLVED: that lunch prices be the same as last year with the adult meal cost increased to $3.40 per meal. Motion carried unanimously.
Jon Carlson moved, Bryan Stortroen seconded the following motion:  BE IT RESOLVED:  to set the breakfast prices the same as last year with adult price breakfast increased to $1.65. Motion carried unanimously.
 Jon Carlson moved, Julie Cakebread seconded the following motion:  BE IT RESOLVED: to name Bradley Erickson as a hearing officer to hear appeals in eligibility for free and reduced meals. Motion carried unanimously.
.Bryan Stortroen moved, Julie Cakebread seconded the following motion:  BE IT RESOLVED:  to set the rental charge at $100.00 per day plus janitor costs for the use of the Climax-Shelly School for the 2014-2015 school year. Motion carried unanimously.
Todd Evenson moved, Kym Grove seconded the following motion:  BE IT RESOLVED:  to set the substitute teacher rate at $95.00 per day for the 2014-2015 school year. Motion carried unanimously.
Jon Carlson moved, Julie Cakebread seconded the following motion:  BE IT RESOLVED:  to set the pre-approved School District mileage rate at $0.50 per mile for the 2014-2015 school year. Motion carried unanimously.
Bryan Stortroen moved,  Kim Grove seconded the following motion:  BE IT RESOLVED:  that board members will be paid at the rate of $50.00 per meeting and the Board Chairman $75.00 per meeting for the 2014-2015 school year. Motion carried unanimously.
Bryan Stortroen moved, second by Todd Evenson following motion:  BE IT RESOLVED:  that the contracts for special education teacher and elementary teacher for the 2014-2015 year be approved for April Hyde and Leah Freeman. Motion carried unanimously
Julie Cakebread moved, Bryan Stortroen seconded the following motion:  BE IT RESOLVED:  to enter in to the contract as per written agreement with the Hillsboro School District for the 2009-2010 school year for school bus maintenance and repair. Motion carried unanimously.
Bryan Stortroen moved, Jon Carlson seconded the following motion:  BE IT RESOLVED:  to accept  policy #403A Health/Safety Policy as revised and as presented. Motion carried unanimously.
Communication included:  None
K-12 Principal’s Report included preparation plans for 2014-15 school year. Nancy will be taking over
Athletic Director Duties this year also.  .  
Athletic Director’s Report included: Impact position could have on Nancy’s current duties.
Superintendent’s Report included: Construction progress ( Boiler Removal, Bus Garage Completion) Review of first three weeks on the job.  New electronic sign progress.
  ELECTION RESOLUTION
A motion was made by Member Jon Carlson as follows:
NOW THEREFORE BE IT RESOLVED: That the Climax-Shelly ISD #592 of Climax, Minnesota hereby sets Tuesday November 4, 2014 which is the State of Minnesota General Election date, as the date of the school board election as follows:
NOTICE IS HEREBY GIVEN that the period for filing affidavits of candidacy for the Office of School Board member of Independent School District #592 shall begin on Tuesday, July 29, 2014 and shall close at 5:00 pm on Tuesday, August 12, 2014.
The General Election shall be held on Tuesday, November 4, 2014.  At that election four members will be elected to the School Board for terms of 4 years each.  The four terms that will expire are: Julie Cakebread, Jon Carlson, Todd Evenson, and Bryan Stortroen.   
Affidavits of candidacy are available from the School District Clerk, 111 East Broadway, PO Box 67, Climax, Minnesota, 56523.  The filing fee for this office is $2.00.  A candidate for this office must be an eligible voter, must be 21 years of age or more on assuming office, must have been a resident of the School District from which the candidate seeks election for thirty (30) days before the election and must have no other affidavit on file for any other office at the same general election. The affidavits of candidacy must be filed in the Office of the School District Clerk and the filing fee paid prior to 5:00 pm on August 12, 2014.
Motion seconded by Member Todd Evenson and upon roll call vote the following members voted yes  Evenson, Cakebread, Carlson, Stortroen, Grove and Erickson and the following members voted no: None (Member Bowling not present at this meeting.  
The next regular meeting will be held at 8:00 pm on Monday August 18, 2014.  
Kym Grove moved, Todd Evenson seconded the following motion:  BE IT RESOLVED to adjourn the meeting at9:15 PM.  Passed by unanimous vote.

Respectfully submitted,
Julie Cakebread, Clerk
(July 30, 2014)


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