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POLK COUNTY SOCIAL SERVICES PROCEEDINGS

Name of County
Polk County, Minnesota

Date of Meeting
July 15, 2014, Convened at 8:37 a.m. - Adjourned at 9:55 a.m.

Board Members Present
Mr. Nick Nicholas - Chair
Mr. Craig Buness - Vice Chair
Mr. Don Dietrich - Commissioner
Mr. Warren Strandell - Commissioner
Mr. Warren Affelt - Commissioner
Mrs. Cathy Gutterud - Secretary
Mrs. Paula Waters - Lay-Board Member

Staff Present
Kent Johnson, Director
Betty Solie, Support Services Supervisor
Doug Axtell, Fiscal Supervisor II
LeAnn Holte, Financial Assistance Supervisor II

Others Present
Chuck Whiting, County Administrator

Minutes
A motion was made by Commissioner Diedrich, seconded by Commissioner Buness and adopted by unanimous vote of the Board to approve the Minutes from the June 17, 2014 Polk County Social Service Board Meeting.

Agenda
A motion was made by Commissioner Affelt, seconded by Commissioner Nicholas and adopted by unanimous vote by the Board to approve Cases and Claims as follows:
Admin
June 2014 Board Meeting (Admin)        2,287.69
June 27, 2014 CS?Special (Admin)        10.00
July 2014 1st of Month (Admin)        9,832.63
Medicare Part B                5,245.00
Non-Public
POS 6-30-14                228,904.21
MA?Insurance                 6,316.16
Medical Transportation            24,893.38
POS 7-18-14                408,054.65
July 2014 Administration            106,527.71

Review of Cases and Claims Warrants for Publication:
Warrants for Publication:

SOCIAL SERVICES ADMINISTRATION
WARRANTS FOR PUBLICATION

Warrants Approved on 7/15/2014 for Payment 6/20/2014
Vendor Name                Amount
MN?Child Support Payment Center        2,100.00
5 payments less than 2000            187.69
Final Total:                2,287.69

Warrants Approved on 7/15/2014 for Payment 6/27/2014
Vendor Name                Amount
1 Payment less than 2000            10.00
Final Total:                10.00

Warrants Approved on 7/15/2014 for Payment 7/9/2014
Vendor Name                Amount
Fleet Services Division Fmr            5,703.38
8 payments less than 2000            4,129.25
Final Total:                9,832.63

Warrants Approved on 7/15/2014 for Payment 7/18/2014
Vendor Name                Amount
DHS - SWIFT                51,687.69
Garden Valley Telephone            3,159.00
Morris Electronics Inc.            4,070.00
Polk County Administrator            17,434.35
Stenshoel-Houske                2,650.00
Tri-Valley Opportunity Council        9,497.25
WEX?Bank                3,025.75
76 Payments less than 2000            15,093.67
Final Total:                106,527.71

Personnel
The Director informed the Board of the Probationary appointment of Jessica Rarick, Child Support Office, effective July 16, 2014.
The Director informed the Board of the Retirement of Kristie Wagoner, Case Aide, effective July 14, 2014 and requested replacement of this position and any additional internal openings tha may occur with this replacement.
A motion was made by Lay-Board Member Gutterud, seconded by Commissioner Buness and adopted by unanimous vote of the Board to approve Personnel changes as presented.
The Director informed the Board of the end of Probationary appointment of Treva Bohm, Eligibility Worker, effective July 13, 2014.
The Director reviewed with the Board the updated 2014 Personnel Organizational Chart dated July 31, 2014.

Budget
The Director an Doug Axtell, Fiscal Supervisor II, reviewed with the Board the following:

Social Services Budget Report - June 2014.
Social Services Budget Review - June 2014.
Social Service Month End Balance Summary - 1999 through June 2014.
Out-of-Home Placement Cost Expenditures Report - 2012 through June 2014.
Out-of-Home Placement Report - June 2014.
Consolidated Treatment Fund - 2014.
Consolidated Treatment Fund - 2013.
MA?Recoveries/Estate Recoveries - June 2014.
Burial Expense - 2013 through June 2014.
Travel Expense Comparison 2014.

General Business
LeAnn Holte, Financial Assistance Supervisor II, updated the Board regarding MNSure enrollment progress and the impacts this has had on the county level. An update was given on the Emergency General Assistance (EGA) program, which additional funds were allocated for the heating season.
The Director updated the Board regarding the current status of purchasing an Imaging/workflow system for our filing system.
Correspondence from DHS dated June 23, 2014 regarding Minnesota Legislature have changed the county appointment requirements for local county social services agencies operating under Minnesota Statutes, Chapter 393.
Correspondence from Polk County Social Services Director dated June 17, 2014 regarding the notification of Cathy Gutterud to the Social Services Board for the two year term beginning on July 6, 2014 and ending on July 5, 2016.
Correspondence from DHS dated June 23, 2014 regarding SFY 15 Targeted Case Management rates.
Correspondence from DHS?dated July 2, 2014 regarding MNSure enrollment status.

Other
Income Maintenance Caseload Report - July 2013 through June 2014.
Child Support Collection and Distribution Summary - June 2014.
Facility Bed Counts - July 1, 2014.

_________/s/_________
Kent L. Johnson, Director
Polk County Social Service Center

_________/s/_________
Chairman, County Social Service Board

Attest:_____/s/_________
Secretary, County Social Service Board

August 27, 2014


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