Commissioner Proceedings
March 13, 2007
The Lake of the Woods County Board met in regular session on Tuesday, March 13, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Patty Beckel, Moorman, Arnesen and Bredeson. Chairman Todd Beckel was absent due to other obligations for the county. Also present was Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Vice Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.
Motion by Commissioner Patty Beckel to approve the agenda with the following addition: Leadership Training and remove Maintenance from the agenda. Remove travel for Philip Miller on March 15 and 23 from the consent agenda. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to approve the consent agenda as follows: Travel for Philip Miller on March 16 to St. Paul for MCAA Board of Director’s meeting; Shelley Phillippe on April 9-10 to Brainerd for Claims and Collections training. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to approve the February 27, 2007 minutes. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
Social Services Director, Nancy Wendler met with the board to request approval of claims and give an overview of the Lake of the Woods Children and Families Collaborative for the year 2006.
Motion by Commissioner Patty Beckel to approve the claims against the county:
Commissioner warrants $23,231.24
Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Nancy explained the Lake of the Woods Children and Families Collaborative was formed to enhance existing services, create and fund new services and coordinate opportunities in both prevention activities and intervention services. The following programs received collaborative funds in 2006: Lake of the Woods School Social Worker, SELF, Young Parents Plus, Youth Education on Drug and Alcohol Use, Reading/Math Camp, School Nursing Prevention and Intervention Services, Parenting Education and Youth Skill Development/Elementary School Social Worker.
Jim Courneya from Minnesota Pollution Control Agency and Mike Hirst, Feedlot Officer for Lake of the Woods County met with the board to discuss the possibility of adopting a Feedlot Ordinance for the County. At this time, Lake of the Woods County runs under the State Ordinance.
The consensus of the board was to have the Land Use Committee and the Soil and Water Conservation District look into the Feedlot Ordinance.
The meeting was called to recess at 10:04 a.m. and reconvened at 10:10 a.m. as follows:
Deputy Auditor, Lorene Hanson met with the board and requested approval for claims, discussed the request for funding from MN Small Business Development, Warroad Community Education and a letter from the Rinke Noonan Law Office on the anticipated legal cost for the road inventory that the county requested the law firm to complete.
Motion by Commissioner Patty Beckel to approve the claims against the county as follows:
Revenue $ 29,602.21
Road & Bridge $172,718.43
Co. Development $ 200.00
Solid Waste $ 12,193.79
$214,714.43
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 3/13/2007 FOR PAYMENT 3/16/2007
AMOUNT VENDOR NAME AMOUNT VENDOR NAME
371.52 AMERI PRIDE LINEN & APPAREL SE 709.19 ARROW PRINTING
2039.32 AUTO VALUE 58041.82 BERT'S TRUCK EQUIPMENT OF MOOR
308.21 CANON FINANCIAL SERVICES 500.00 CMRS-FP
5577.54 CO-OP SERVICES, INC. 722.52 CONSTRUCTION BULLETIN
300.20 FRONTIER PRECISION INC 371.17 THEODORE FURBISH
560.52 HOLTE IMPLEMENT, INC 1427.86 HOWARD'S OIL COMPANY
420.29 HSBC BUSINESS SOLUTIONS 780.12 LAKE OF THE WOODS FOODS
583.23 LAKE ROAD DIESEL INC 351.09 LOCATORS SUPPLIES INC
450.00 LOW HIGHWAY DEPT 376.81 LUTHERAN SOCIAL SERVICE OF MN
8619.30 MAR-KIT LANDFILL 463.50 METRO FORMS, INC
2761.77 MN COUNTIES COMPUTER CO-OP 375.00 MN OFFICE OF ENTERPRISE TECHNO
13772.64 MN STATE DEPT-CORRECTION 521.60 JEROME MOLINE
335.93 OFFICE DEPOT 819.51 PRO MAC MANUFACTURING LTD
895.80 LESLIE PULLAR 898.56 R & Q TRUCKING, INC
870.86 REED'S SPORTING GOODS 2000.00 RESERVE ACCOUNT
884.60 RTVISION INC 334.14 SHERATON BLOOMINGTON HOTEL,
396.19 T R JOBBING 572.26 TONY DORN, INC.
307.16 TRUE VALUE 98205.19 TWIN CITIES MACK & VOLVO TRUCK
645.60 VOYAGEURS COMMUNICATIONS, INC 1856.23 WOODY'S SERVICE
41 PAYMENTS LESS THAN $300 5,287.18
**** FINAL TOTAL....... $214,714.43 ****
Further moved to authorize the payment of auditor’s warrants as follows:
February 27, 2007 $ 38,134.43
March 1, 2007 $ 6,920.00
March 5, 2007 $113,217.82
March 7, 2007 $ 29,933.73
Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to contribute to the Minnesota Small Business Development Center $500.00 (partner level) per year, for the years of 2008, 2009 and 2010, with the funding from the Economic Development account. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to table the request from the Warroad Community Education Director for $998.00 until the March 27 meeting. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to approve the anticipated legal cost of up to $10,000 with the funding from the unallocated account for the Lake of the Woods County Road Inventory to be paid to Rinke Noonan Law Firm whom Lake of the Woods County hired for this project. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
County Sheriff, Dallas Block met with the board requesting approval for the 2007 Annual Boat and Water Safety grant.
The following resolution was offered by Commissioner Arnesen and moved for adoption:
A Resolution Authorizing the Annual Boat and Water Safety Grant
Resolution 07-03-01
WHEREAS, under the provisions of M.S.86B.105, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner.
WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.
NOW, THEREFORE BE IT RESOLVED that the Vice Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2007 through June 30, 2008 in the amount of $6,580.
Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Commissioner Moorman spoke about the Strategic Planning Session the county held on February 28, felt that this was a worthwhile training, and would like to see more leadership training programs held.
The board discussed the GIZIIBII member- at- large per diem, which was tabled from the March 13th meeting.
Motion by Commissioner Arnesen to authorize the per diem of $40.00 plus mileage for the member- at- large appointed to the GIZIIBII Committee for Lake of the Woods County to attend the regional meetings. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
DNR Wild Life Manager, Jeff Dittrich met with the board to discuss the Bernard land acquisition, which was tabled from the February 27, 2007 meeting. The board requested that the DNR explore the possibility of a like value of land exchange with the county.
Motion by Commissioner Patty Beckel to deny the request from Mr. Bernard for a land acquisition with the DNR based upon the county policy of “NO NET LOSS” that was adopted on December 23, 1997. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Commissioner Bredeson and Patty Beckel discussed issues that were discussed at the Department Head meeting with no action were: Technology fund and the Commissioners’ Room usage (this was sent to the Building Committee).
The meeting was called to recess at 11:22 p.m. and reconvened at 12:34 a.m. as follows:
Public Works Director, Bruce Hasbargen met with the board.
Motion by Commissioner Arnesen to authorize the County Public Works Director to hire the following part-time/temporary seasonal help and to advertise for same:
(2) Intermediate Equipment Operators
(4) Engineering Technician/Laborers
Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to table the request for approval of the part time/temporary seasonal help for a step increase until the March 27, 2007 meeting. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to award the bid for SAP 39-601-26, SAP 39-623-03, SAP 39-626-04, SAP 39-639-02, School #390 Access Road & Public Works Parking Lot, Bituminous Surfacing, to the lowest responsible bidder, North Star Materials, Inc. of Bemidji, MN, in the amount of $1,374,702.64. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Bruce discussed the construction of the salt/storage facility with the board. He informed them that the quote he received from Wheeler Lumber for a 16’ High Structure would cost approximately $89,995, which does not include labor, bituminous, service doors, electrical work, concrete pads below the posts, temporary bracing, or any site preparation. Bruce estimated the additional cost would be approximately $62,000.
Bruce discussed the prototype Caterpillar motor grader that the Highway Department has been field-testing since February of 2006. The operators have evaluated the new joystick controls, cab improvements, and overall operation of this new grader. The Caterpillar Product Support and Engineering Teams at Decatur has requested that our staff meet with them and give feedback on the prototype motor grader.
Motion by Commissioner Arnesen to authorize Jeff Pelland, John Craig, Lee Hancock, Mike Anderson, Craig Slick, Todd Fadness and Bob Peterson to travel to Decatur, Illinois to give a presentation on the operation and maintenance of the Cat 140M field follow motor grader. Seconded by Commissioner Moorman and the same being put to a vote was duly carried.
Minnesota Counties Insurance Trust Account Executive, Gail Sater met with the board and gave the 2007 member report to the board.
Public Works Director, Bruce Hasbargen met with the board to review the 2006 budgets for Solid Waste and Highway.
With no further business with the board, Vice Chairman Bredeson called the meeting to recess at 3:25 p.m.
Attest: Approved: March 28, 2007
_____________________________ ___________________________________
John W. Hoscheid, County Auditor Todd Beckel Chairman of the Board
March 13, 2007
The Lake of the Woods County Board met in regular session on Tuesday, March 13, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Patty Beckel, Moorman, Arnesen and Bredeson. Chairman Todd Beckel was absent due to other obligations for the county. Also present was Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Vice Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.
Motion by Commissioner Patty Beckel to approve the agenda with the following addition: Leadership Training and remove Maintenance from the agenda. Remove travel for Philip Miller on March 15 and 23 from the consent agenda. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to approve the consent agenda as follows: Travel for Philip Miller on March 16 to St. Paul for MCAA Board of Director’s meeting; Shelley Phillippe on April 9-10 to Brainerd for Claims and Collections training. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to approve the February 27, 2007 minutes. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
Social Services Director, Nancy Wendler met with the board to request approval of claims and give an overview of the Lake of the Woods Children and Families Collaborative for the year 2006.
Motion by Commissioner Patty Beckel to approve the claims against the county:
Commissioner warrants $23,231.24
Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Nancy explained the Lake of the Woods Children and Families Collaborative was formed to enhance existing services, create and fund new services and coordinate opportunities in both prevention activities and intervention services. The following programs received collaborative funds in 2006: Lake of the Woods School Social Worker, SELF, Young Parents Plus, Youth Education on Drug and Alcohol Use, Reading/Math Camp, School Nursing Prevention and Intervention Services, Parenting Education and Youth Skill Development/Elementary School Social Worker.
Jim Courneya from Minnesota Pollution Control Agency and Mike Hirst, Feedlot Officer for Lake of the Woods County met with the board to discuss the possibility of adopting a Feedlot Ordinance for the County. At this time, Lake of the Woods County runs under the State Ordinance.
The consensus of the board was to have the Land Use Committee and the Soil and Water Conservation District look into the Feedlot Ordinance.
The meeting was called to recess at 10:04 a.m. and reconvened at 10:10 a.m. as follows:
Deputy Auditor, Lorene Hanson met with the board and requested approval for claims, discussed the request for funding from MN Small Business Development, Warroad Community Education and a letter from the Rinke Noonan Law Office on the anticipated legal cost for the road inventory that the county requested the law firm to complete.
Motion by Commissioner Patty Beckel to approve the claims against the county as follows:
Revenue $ 29,602.21
Road & Bridge $172,718.43
Co. Development $ 200.00
Solid Waste $ 12,193.79
$214,714.43
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 3/13/2007 FOR PAYMENT 3/16/2007
AMOUNT VENDOR NAME AMOUNT VENDOR NAME
371.52 AMERI PRIDE LINEN & APPAREL SE 709.19 ARROW PRINTING
2039.32 AUTO VALUE 58041.82 BERT'S TRUCK EQUIPMENT OF MOOR
308.21 CANON FINANCIAL SERVICES 500.00 CMRS-FP
5577.54 CO-OP SERVICES, INC. 722.52 CONSTRUCTION BULLETIN
300.20 FRONTIER PRECISION INC 371.17 THEODORE FURBISH
560.52 HOLTE IMPLEMENT, INC 1427.86 HOWARD'S OIL COMPANY
420.29 HSBC BUSINESS SOLUTIONS 780.12 LAKE OF THE WOODS FOODS
583.23 LAKE ROAD DIESEL INC 351.09 LOCATORS SUPPLIES INC
450.00 LOW HIGHWAY DEPT 376.81 LUTHERAN SOCIAL SERVICE OF MN
8619.30 MAR-KIT LANDFILL 463.50 METRO FORMS, INC
2761.77 MN COUNTIES COMPUTER CO-OP 375.00 MN OFFICE OF ENTERPRISE TECHNO
13772.64 MN STATE DEPT-CORRECTION 521.60 JEROME MOLINE
335.93 OFFICE DEPOT 819.51 PRO MAC MANUFACTURING LTD
895.80 LESLIE PULLAR 898.56 R & Q TRUCKING, INC
870.86 REED'S SPORTING GOODS 2000.00 RESERVE ACCOUNT
884.60 RTVISION INC 334.14 SHERATON BLOOMINGTON HOTEL,
396.19 T R JOBBING 572.26 TONY DORN, INC.
307.16 TRUE VALUE 98205.19 TWIN CITIES MACK & VOLVO TRUCK
645.60 VOYAGEURS COMMUNICATIONS, INC 1856.23 WOODY'S SERVICE
41 PAYMENTS LESS THAN $300 5,287.18
**** FINAL TOTAL....... $214,714.43 ****
Further moved to authorize the payment of auditor’s warrants as follows:
February 27, 2007 $ 38,134.43
March 1, 2007 $ 6,920.00
March 5, 2007 $113,217.82
March 7, 2007 $ 29,933.73
Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to contribute to the Minnesota Small Business Development Center $500.00 (partner level) per year, for the years of 2008, 2009 and 2010, with the funding from the Economic Development account. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to table the request from the Warroad Community Education Director for $998.00 until the March 27 meeting. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to approve the anticipated legal cost of up to $10,000 with the funding from the unallocated account for the Lake of the Woods County Road Inventory to be paid to Rinke Noonan Law Firm whom Lake of the Woods County hired for this project. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
County Sheriff, Dallas Block met with the board requesting approval for the 2007 Annual Boat and Water Safety grant.
The following resolution was offered by Commissioner Arnesen and moved for adoption:
A Resolution Authorizing the Annual Boat and Water Safety Grant
Resolution 07-03-01
WHEREAS, under the provisions of M.S.86B.105, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner.
WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.
NOW, THEREFORE BE IT RESOLVED that the Vice Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2007 through June 30, 2008 in the amount of $6,580.
Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Commissioner Moorman spoke about the Strategic Planning Session the county held on February 28, felt that this was a worthwhile training, and would like to see more leadership training programs held.
The board discussed the GIZIIBII member- at- large per diem, which was tabled from the March 13th meeting.
Motion by Commissioner Arnesen to authorize the per diem of $40.00 plus mileage for the member- at- large appointed to the GIZIIBII Committee for Lake of the Woods County to attend the regional meetings. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
DNR Wild Life Manager, Jeff Dittrich met with the board to discuss the Bernard land acquisition, which was tabled from the February 27, 2007 meeting. The board requested that the DNR explore the possibility of a like value of land exchange with the county.
Motion by Commissioner Patty Beckel to deny the request from Mr. Bernard for a land acquisition with the DNR based upon the county policy of “NO NET LOSS” that was adopted on December 23, 1997. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Commissioner Bredeson and Patty Beckel discussed issues that were discussed at the Department Head meeting with no action were: Technology fund and the Commissioners’ Room usage (this was sent to the Building Committee).
The meeting was called to recess at 11:22 p.m. and reconvened at 12:34 a.m. as follows:
Public Works Director, Bruce Hasbargen met with the board.
Motion by Commissioner Arnesen to authorize the County Public Works Director to hire the following part-time/temporary seasonal help and to advertise for same:
(2) Intermediate Equipment Operators
(4) Engineering Technician/Laborers
Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to table the request for approval of the part time/temporary seasonal help for a step increase until the March 27, 2007 meeting. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to award the bid for SAP 39-601-26, SAP 39-623-03, SAP 39-626-04, SAP 39-639-02, School #390 Access Road & Public Works Parking Lot, Bituminous Surfacing, to the lowest responsible bidder, North Star Materials, Inc. of Bemidji, MN, in the amount of $1,374,702.64. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Bruce discussed the construction of the salt/storage facility with the board. He informed them that the quote he received from Wheeler Lumber for a 16’ High Structure would cost approximately $89,995, which does not include labor, bituminous, service doors, electrical work, concrete pads below the posts, temporary bracing, or any site preparation. Bruce estimated the additional cost would be approximately $62,000.
Bruce discussed the prototype Caterpillar motor grader that the Highway Department has been field-testing since February of 2006. The operators have evaluated the new joystick controls, cab improvements, and overall operation of this new grader. The Caterpillar Product Support and Engineering Teams at Decatur has requested that our staff meet with them and give feedback on the prototype motor grader.
Motion by Commissioner Arnesen to authorize Jeff Pelland, John Craig, Lee Hancock, Mike Anderson, Craig Slick, Todd Fadness and Bob Peterson to travel to Decatur, Illinois to give a presentation on the operation and maintenance of the Cat 140M field follow motor grader. Seconded by Commissioner Moorman and the same being put to a vote was duly carried.
Minnesota Counties Insurance Trust Account Executive, Gail Sater met with the board and gave the 2007 member report to the board.
Public Works Director, Bruce Hasbargen met with the board to review the 2006 budgets for Solid Waste and Highway.
With no further business with the board, Vice Chairman Bredeson called the meeting to recess at 3:25 p.m.
Attest: Approved: March 28, 2007
_____________________________ ___________________________________
John W. Hoscheid, County Auditor Todd Beckel Chairman of the Board