Lake of the Woods County Board proceedings

COMMISSIONER PROCEEDINGS
december 18, 2007
The Lake of the Woods County Board met in regular session on Tuesday, December 18, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Wade Johannesen and John Oren. Chairman Todd Beckel called the meeting to order at 8:10 a.m. and led the Pledge of Allegiance.
Motion by Commissioner Bredeson to approve the agenda with the following additions: travel for Rita Krause to Brainerd on January 9-10 for Child Support Training; County Sheriff for approval of cell phone purchases, Auditor for approval of Resolution for Health Savings Account. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to approve the consent agenda as follows: travel for Mark Hall, John W. Hoscheid and Dale Boretski to Minnetonka on January 15-18 for MACO Winter Conference; Josh Stromlund to Maple Grove on January 6-7 for Wet Land Technical Committee and Rita Krause to Brainerd on January 9-10 for Child Support training. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Moorman to approve the minutes of December 11, 2007. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
Social Services Director, Nancy Wendler met with the board requesting approval of claims.
Motion by Commissioner Arnesen to approve the claims against the county as follows:
Commissioners’ Warrants $9,398.45
Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.
Nancy requested approval of the following contracts:
Motion by Commissioner Moorman to approve the contract between Connie Anderson Aagard (CJA Consulting) and Lake of the Woods County Social Services for 2008, for the provision of individual and family therapy services, and consultation, training, and clinical supervision to agency staff, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
Motion by Commissioner Bredeson to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2008, for the provision of MIS services, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2008, for the provision of homemaker services, respite care services, companion services and personal care services and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2008, for the provision of skilled nursing services, home health aide services, and in-service education and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Moorman to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2008, for the provision of employment and training services and independent living skills services, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2008, for the provision of adult in-home support services, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
Motion by Commissioner Bredeson to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2008, for the provision of family based services, including intensive in-home treatment and CADI/TBI family counseling and training services, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Patty Beckel land the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to approve the contract between Lake of the Woods County and Rural Minnesota CEP (RMCEP) for the delivery of Minnesota Family Investment Program (MFIP) and Diversionary Work Program (DWP) employment related services for 2008 with option for a one year extension for 2009, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Bredeson to approve the 2008-2009 Biennial Title IV-D Cooperative Agreement with the Minnesota Department of Human Services and the Lake of the Woods County Offices of Social Services, Sheriff, and County Attorney to set forth their respective responsibilities in providing services necessary for the operation of the child support enforcement program under Title IV-D of the Social Security Act., and to compensate said county entities with respect to reimbursement for costs incurred in providing services necessary to operate the Child Support Enforcement System in Lake of the Woods County and authorize Nancy Wendler, Social Services Director, Michelle Moren, Interim County Attorney, and Dallas Block, County Sheriff to sign same. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to approve the contract between Robyn Sonstegard and Lake of the Woods County Social Services effective 12/15/07 - 05/31/08, for the provision of providing assistance and consultation for the duties of the Fiscal Officer position, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same
Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Moorman to approve the contract between MeritCare/Northwest Medical Center and Lake of the Woods County Social Services for 2008, for the provision of emergency mental health services, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
County Auditor, John W. Hoscheid met with the board requesting approval of claims.
Motion by Commissioner Patty Beckel to approve the claims against the county as follows:
Revenue $ 24,851.60 Road & Bridge $ 11,750.64
Solid Waste $ 5,668.85 42,271.09

WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 12/18/2007 FOR PAYMENT 12/21/2007
AMOUNT VENDOR NAME
350.20 ACCLAIM BENEFITS
1833.70 ANDY'S GARAGE, INC.
406.40 BRAD'S PLUMBING & HEATING, INC
2161.78 CO-OP SERVICES, INC.
388.79 JOHN HOSCHEID
745.16 HYATT REGENCY MINNEAPOLIS
660.00 LAKEWOOD NURSING SERVICE
1319.19 MILLENNIUM HOTEL
345.50 JEROME MOLINE
1325.68 NORTH EAST TECHNICAL SERVICE,I
3556.60 NORTHERN OVERHEAD DOOR CO
833.33 NW MN HOUSEHOLD HAZARDOUS
492.82 QUILL CORPORATION
875.58 R & Q TRUCKING, INC
2000.00 RESERVE ACCOUNT
376.00 SILVER CREEK EMBROIDERY
308.12 GEORGE SWENTIK
3500.00 T & M SALES DBA
350.74 T R JOBBING
15150.00 UNIVERSITY OF MN
552.30 WEST GROUP
2688.71 WOODY'S SERVICE
17 PAYMENTS LESS THAN $300 2,050.49
**** FINAL TOTAL....... $42,271.09 ****
Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
County Auditor, John W. Hoscheid presented the resolution of adoption of the 2008 Budget and Tax Levy.
RESOLUTION ADOPTING 2008 BUDGET AND TAX LEVY
Resolution No. 2007-12-05
The following Resolution was proposed and moved for adoption by Commissioner Ed Arnesen.
WHEREAS, the certified county budget for the year 2008 has been reviewed by the Lake of the Woods County Board of Commissioners; and
NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2008: Revenue Fund $ 1,192,091
Road & Bridge $ 436,555
Welfare $ 542,156
Total $ 2,170,802
BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2008:
Twp Road & Bridge $ 384,076*
Twp Fire - Baudette $ 19,000
Williams $ 26,400
NW Angle $ 6,500
Total $ 435,976
*…$7,500 of which is specifically levied to NW Angle residents and designated for Calcium Chloride in the NW Angle
Seconded by Commissioner Patricia Beckel, and the same being put to a vote was unanimously carried.
County Auditor, John W. Hoscheid presented a resolution for amendment to the Lake of the Woods Flexible Spending Account (FSA) Plan to include the Health Savings Account (HSA) on a pre-tax basis with a limited scope within the FSA.
The following resolution was offered by Commissioner Bredeson and moved for adoption:
Resolution 07-12-06
Resolution Amending the Lake of the Woods County Flexible Spending Account
WHEREAS, Lake of the Woods County previously adopted the Lake of the Woods County Flexible Spending Account Plan on July 1, 1990;
WHEREAS, Lake of the Woods County considers it desirable and in the best interests of the Plan to amend the Plan;
NOW, THEREFORE, pursuant to the authority reserved in the Plan to allow amendments to the Plan, the Plan is amended as follows:
The Plan shall make available to Eligible Employees the health savings account (HSA) benefit on a pre-tax basis.
A limited health reimbursement account shall be established with a maximum coverage amount of $3,000.
NOW, THEREFORE, BE IT RESOLVED, that Lake of the Woods County Flexible Spending Account Plan be and the same is amended effective January 1, 2008;
BE IT FURTHER RESOLVED, that any proper members of the Board of Commissioners are hereby authorized to make such contributions from the funds of the Employer as are necessary to carry out the provisions of said plan at any time; and
BE IT FURTHER RESOLVED, that in the event any conflict arises between the provisions of said Plan and the Employee Retirement Income Security Act of 1974 (ERISA) or any other applicable law or regulation (as such law or regulation may be interpreted or amended), the Company shall resolve such conflict in a manner which complies with ERISA or such law or regulation.
Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
The Commissioners discussed the Committee of the Whole meeting and the goals that were discussed. The following goals were discussed: Development Fund with the possibility of creating a designated revolving loan fund; County Efficiencies to explore and analyze the structure of county offices and possibility of combining offices under fewer department heads; Appointment of County Attorney verses Elected; added long term County Building plans.
Jeff Poolman, representing the Depot Preservation Alliance (DPA) informed the board of a grant that is available from the Minnesota Historical Society and MnDOT offering transportation themed grants, with the minimum grant award of $100,000 which would require a 20% cash match. The grant also requires that the DPA have a local county sponsor for this project.
Motion by Commissioner Todd Beckel to authorize Lake of the Woods County Public Works Director as the local county sponsor and authorizes a letter of commitment in the amount of $25,000 to the DPA towards the grant application with the Minnesota Historical Society. If the grant is awarded to the DPA, the $25,000 commitment from Lake of the Woods County will become a loan to the DPA with terms and conditions set forth at that time. Seconded by Commissioner Moorman. Chairman Todd Beckel called for a roll call:
Yeas: Commissioners Todd Beckel, Moorman and Patty Beckel; Nays: Commissioners Arnesen and Bredeson. Absent: None. Motion carried.
Commissioner Arnesen excused himself from the meeting at 10:22 a.m. due to other obligations.
The meeting was called to recess at 10:24 a.m. and reconvened at 10:27 a.m. as follows:
Public Works Director, Bruce Hasbargen met with the board requesting approval for travel on April 20-24 to the National Association of County Engineers Annual Conference in Portland Oregon. The board requested that Bruce come back with more information.
Public Works Director, Bruce Hasbargen requested approval for final payment for M & K Bridge Construction Inc. and gave the final over runs and under runs report.
Motion by Commissioner Todd Beckel to accept the County Public Works director’s Certificate of Performance for SP 39-598-35 and SP 39-598-52 for M & K Bridge Construction, Inc. of Walnut Grove, MN in the total amount of $528,302.40 and hereby authorize final payment of $26,415.12. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Public Works Director, Bruce Hasbargen informed the board that the membership renewal from the Minnesota Transportation Alliance was received and wanted to know if the county still wanted to be a member, and if so, the county should attend the Rally that is scheduled in March.
Motion by Commissioner Bredeson to maintain the membership with the Minnesota Transportation Alliance. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Land and Water Planning Director, Josh Stromlund met with the board and informed them that he was officially appointed to the Wet Land Technical Committee which will review the proposed language changes.
Commissioner Patty Beckel presented a resolution of support for the Wheeler’s Point Wastewater System.
The following resolution was offered by Commissioner Patty Beckel and moved for adoption:
Resolution No. 07-12-05
Resolution of Support
Wheeler’s Point Wastewater System
WHEREAS, the Wheeler’s Point Sanitary District is located in a densely populated area of Lake of the Woods County;
WHEREAS, the economic base within the project area and Lake of the Woods County as a whole, is heavily based to the tourism industry;
WHEREAS, growth in the Wheeler’s Point area, a major destination of the County’s tourism industry, has been stymied by the areas lack of sufficient land to handle additional wastewater treatment systems;
WHEREAS, the Minnesota Pollution Control Agency (MPCA) has indicated that future expansion of the business facilities located in the Wheeler’s Point area will not be approved until such time as the existing wastewater treatment systems are increased or upgraded;
WHEREAS, the existing property owners within the Wheeler’s Point area do not have the financial capacity, nor sufficient area, to make the necessary improvements to establish a compliant sanitary sewer system due to current setback regulations from wells and structures;
WHEREAS, wastewater infrastructure is necessary to maintain the water quality of the Rainy River and Lake of the Woods;
THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioner’s support the Wheeler’s Point Sanitary Districts request for funds to establish a wastewater system.
Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.
County Sheriff, Dallas Block met with the board requesting permission to purchase two new cell phones for his department.
Motion by Commissioner Bredeson to authorize County Sheriff, Dallas Block to purchase two new cell phones, contingent upon the Technology Committees Cell Phone policy. The Technology Committee will be meeting Wednesday, December 19, 2007. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
The board discussed agenda items for the year end meeting on December 31, 2007.
With no further business before the board, Chairman Todd Beckel called the meeting to recess at 11:14 a.m.
ATTEST: John W. Hoscheid, County Auditor Approved: December 31, 2007
Todd Beckel, Chairman