Lake of the Woods County Commissioners Proceedings (0911)

Commissioner Proceedings

August 13, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 13, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: County Auditor/Treasurer, Mark E. Hall, Deputy Auditor Janet Rudd and Vicki Neesen.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel to approve the agenda with the following additions: Ditch Assessments and Housing Study Meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Travel for Daniel Fish to Grand Forks on September 10-12 for GIS Conference. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof to approve the minutes of July 23, regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

notice of postponement of cartway

Attorney Nora Crumpton, from Anderson Law Offices, requested a postponement of the Schrandt Cartway that was scheduled for 1:00 p.m. today and requested the Public Hearing be moved to August 27, 2013 at 1:00 p.m.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

 

Commissioner Warrants      $12,810.79

                                                            Commissioner Warrants      $  3,879.74

 

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

MN Care Contract

Social Service Director, Nancy Wendler met the board requesting approval for the contract amendment between the State of Minnesota and Lake of the Woods County Social Service to process MinnesotaCare.

Motion

Motion was made by Commissioner Moorman to approve the contract amendment between the State of Minnesota and Lake of the Woods County Social Services effective 07/01/13 through 12/31/13, for Lake of the Woods County Social Services to process MinnesotaCare applications, and to authorize Social Services Director, Nancy Wendler, and Chairman Hanson to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COORESPONDENCE

The following correspondence was read and acknowledges: LakeWood Health Center-Public Health, Score Gant, DNR Assessment, and MCIT Dividend.

County Auditor/Treasurer

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

 

Revenue                      $  35,822.70   

Road and Bridge          $106,776.28

Solid Waste                 $   8,635.09

Co. Develp                  $   1,908.68

Solid Waste                 $ 26,898.34

EDA                            $    1,500.00

                                    $172,906.00

 

WARRANTS FOR PUBLICATION

Warrants Approved On 8/13/2013 For Payment 8/16/2013

Vendor Name                                                                   Amount

Achen/Brian                                                                               3,238.00

Cenex Co-Op Services, Inc.                                                 10,008.30

Envirotech Services Inc                                                        71,949.76

Howard’s Oil Company                                                          3,997.01

LOW Highway Dept                                                                4,649.79

LOW Sr Citizens                                                                     8,372.50

Mar-Kit Landfill                                                                       13,958.55

MN Counties Intergovernmental Trust                                  2,500.00

Mn Sheriff’s Ass’n                                                                    2,060.00

R & Q Trucking, Inc                                                                 4,467.75

Titan Machinery                                                                       2,024.88

Woody’s Service                                                                      8,624.48

86 Payments less than 2000   37,054.98

Final Total:  172,906.00

 

 

Further moved to authorize the payment of the following auditor warrants:

                                               

                                                July 24,   2013                        $      49,945.95

                                                August 2, 2013           $           120.00

                                                August 7, 2013           $      76,670.96

August 7, 2013           $    107,388.07

                                                August 8, 2013           $      (1,523.20)

                                                                                    $   232,601.78   

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

 

Signature Cards

County Auditor/Treasurer, Mark E. Hall met with the board requesting authorization sign checks.

Motion

Motion was made by Commissioner Nordlof to authorize   Chairman Hanson, County Auditor /Treasurer, Mark E. Hall, Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Beckel to authorize   County Auditor/Treasurer, Mark E. Hall, Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Nordlof                    and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor/Treasurer, Mark E. Hall met with the board requesting authorization to sign the Lawful Gambling Exempt Permit for Ducks Unlimited for a raffle.

Motion

Motion was made by Commissioner Beckel to approve the MN Lawful Gambling Exempt Permit for Ducks Unlimited; Lake of the Woods Chapter 55 to conduct a raffle on September 14, 2013 at Sportsman’s Lodge and authorizes County Auditor/Treasurer, Mark E. Hall to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried with Commissioner Nordlof abstaining.

Department of Motor Vehicle

Deputy Registrar, Janet Rudd and County Auditor/Treasurer, Mark E. Hall met with the board and explained that back in 2003, when Janet Rudd was appointed as the Deputy Registrar, the Department of Motor Vehicle did not have the application for change on file and are requesting the application be completed again.

Motion

Motion was made by Commissioner Moorman to authorize, County Auditor/Treasurer, Mark E. Hall and Deputy Auditor/Deputy Registrar 75, Janet E. Rudd to sign the application for Change in Deputy Registrar Conditions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Housing Study Results

Commissioner Beckel informed the board that the Housing Results have been completed and that a meeting will take place on August 23, at 9:00 a.m. at North Star.

SHERIFF

Re-Set Administration Fees

County Sheriff, Gary Fish met with the board requesting approval to re-set his Office Administration fees.

Motion

Motion was made by Commissioner Moorman to approve the following Civil Process and Record Fees for the Sheriff’s Office:

Civil Process and Record Fees

Each individual service, plus mileage

$40.00

Individual not found, plus mileage

$40.00

Mileage based on round trip

1)    $5.00 minimum

2)    Charge every trip

$0.565

Administrative fee – filing, printing, mailing etc.

$10.00

Boat fee, includes mileage

$75.00

Commission after execution

8%

Filing Fee

$20.00

Sale notice, posting 3 copies, plus mileage

$40.00

Secure property on execution or other orders

$75.00 + 2 deputies’ time, plus mileage

Sheriff’s sale, per sale held

$75.00

Draft certificate of sale

$25.00

Redemption of property

$250.00

Public posting of redeemed property

$100.00

Preparing levy

$25.00

Writ of execution fee in advance

$75.00, plus $15.00 to employer

Building escort – 2 cars required, 2 hours per car minimum

$50.00 per hour, per car

(total minimum charge = $200.00)

Incarceration doctor co-pay

$45.00

Fingerprints

$20.00

Public data records

25¢ per page for first 100 pages

Public data records

50¢ per page 101 and beyond

CD’s

$5.00 each

 

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

atv grant

County Sheriff, Gary Fish met with the board requesting approval for the Off Highway Vehicle Enforcement Grant with the State of Minnesota in the amount of $13,529.00.

Motion

Motion was made by Commissioner Beckel to authorize Chairman Hanson and County Auditor/Treasurer, Mark E. Hall to sign the Off Highway Vehicle Enforcement Grant with the State of Minnesota, Grant No. 66172, with Lake of the Woods County to be reimbursed up to $13,529.00 in state fiscal year 2014, for expenses incurred between the effective date of the grant and June 30, 2014, and 13,529.00 in fiscal year 2015, for expenses incurred between July1, 2014, and Jun 30, 2015, as determined by the grant funding formula. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:

Borderland Substance abuse Court

Border Land Substance Abuse Court Coordinator, Lisa Sante met with the board to review the 2014 Budget. Lisa introduced newly hired probation officer, Ben Johnson to the board and reviewed the budget plan.

MIS Department

generator

MIS Director, Peder Hovland met with the board requesting authorization to go out for quotes for furnishing and installing a diesel standby generator and closed transition transfer switch for the County Government Center Building.

Motion

Motion was made by Commissioner Arnesen to authorize MIS Director, Peder Hovland to seek quotes for furnishing and installing a diesel standby generator and closed transition transfer switch for the County Government Center Building contingent approval from the State of Minnesota with funding from the 911 budget, The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried. (Approval for this purchase was received from the State of MN on 08-16-13)

DNR FISHERIES

DNR Fisheries Supervisor, Phil Talmage met with the board and reviewed the 2012 Walleye Population Assessment Summary and the Angler Pressure and Harvest results from 1981 to present.

PUBLIC WORKS

Solid Waste Program Manager

Public Works Director, Tim Erickson met with the board requesting approval to hire the Solid Waste Program Manager.

Motion

Motion was made by Commissioner Arnesen to authorize, Public Works Director, Tim Erickson to hire Ted Furbish for the position of the Solid Waste Program Manager effective September 1, 2013 at grade 14, step E, hourly wage of $23.39 per hour. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Solid Waste Processor

Public Works Director, Tim Erickson met with the board requesting approval to advertise, interview and hire for a Solid Waste Processor.

Motion

Motion was made by Commissioner Moorman to authorize, Public Works Director, Tim Erickson to advertise, interview and hire for the position of a Solid Waste Processor. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Custodian II

Public Works Director, Tim Erickson met with the board requesting approval to advertise, interview and hire for a Custodian II.

 Motion

Motion was made by Commissioner Arnesen to authorize, Public Works Director, Tim Erickson to advertise, interview and hire for the position of a Custodian II. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously car

Heavy Equipment Operator

Public Works Director, Tim Erickson met with the board requesting approval to hire a Heavy Equipment Operator that they advertised and interviewed for.

Motion

Motion was made by Commissioner Moorman to authorize, Public Works Director, Tim Erickson to  hire Bruce Erickson as the Heavy Equipment Operator from Permanent Part-time to Fulltime from grade 7, to grade 10  step D at $18.18 per hour effective August 18, 2013 and eliminating one (1) seasonal help hire in the highways department. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Computer

Public Works Director, Tim Erickson met with the board requesting approval to purchase a new computer as budget.

Motion

Motion was made by Commissioner Arnesen to authorize the Public Works Director, Tim Erickson to purchase a new computer, as previously approved within the 2013 budget. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

KEEP IT CLEAN COMMITTEE

Mike Hirst met with the board to update them on the progress of the “Keep It Clean Committee”. Mike informed the board that they picked up 4.25 cubic yards of garbage weighing approximately 800 pounds with a total of 13 miles of shoreline. Mike also discussed the Dumpster Program Highlights and there were over 81 tons of garbage that was discarded in the dumpsters. Mike informed the board that the Committee will be asking for public funding from them and other entities to help with the associated cost of the garbage removal.

Motion

Motion was made by Commissioner Arnesen to budget a total of $5,000 to the “Keep It Clean Committee”, with $2,500 from the 2014 budget and $2,500 from the 2015 budget. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Zoning Director, Josh Stromlund met with the board requesting approval to appoint a member to the Planning Commission/Board of Adjustment for Commissioner District 5.

Motion

Motion was made by Commissioner Arnesen to appoint Anthony Head to the Planning Commissioner/Board of Adjustment for Commissioner District 5. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

COUNTY ASSESSOR

County Assessor, Mary Jo Otten and County Attorney, Philip Miller met with the board to discuss how to proceed with the ANI tax court appeal. Mary Jo explained that the appraisal provided by representatives from ANI states a drastically lower value than the Assessor’s estimated market value for assessment years 2011 and 2012. Also discussed was the possible cost to the County to hire an appraiser to do an appraisal and prepare for tax court and the cost of going to court.

Motion

Motion was made by Commissioner Beckel to authorize County Assessor, Mary Jo Otten to hire an appraiser to appraise the ANI property with the funding from the unallocated account from the MCIT Dividend  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried with Commissioner Nordlof abstaining from voting.

COUNTY ATTORNEY- RESIGNATION

Motion

Motion was made by Commissioner Arnesen to accept the verbal resignation from County Attorney, Philip Miller effective September 3, 2013 at 12:01 a.m. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:36 p.m.

Attest:                                                                                     Approved: August 27, 2013

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

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