Lake of the Woods County Commissioners Proceedings (1113)

Lake of the Woods
Commissioner Proceedings

October 8, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 8, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen and Tom Hanson.  Absent Patty Beckel. Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Veterans grant resolution, NWA road maintenance and natural gas line to the Industrial Park.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda as follows: Dena Pieper to St. Cloud on October 23-24 for Legal Professional Staff training. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof to approve the minutes of September 24 regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

 

Revenue                      $  78,372.26  

Road and Bridge          $  86,581.96

Co. Develp                  $       333.25

Solid Waste                 $  20,207.85

EDA                            $   1,544.56

                                    $187,039.88

WARRANTS FOR PUBLICATION

Warrants Approved On 10/08/2013 For Payment 10/11/2013

Vendor Name                                                        Amount

Cdw Government, Inc                                                              2,135.36

Dynamic Imaging Systems, Inc                                              3,143.92

Earthworks Contracting Inc                                                     5,818.75

Ferrier Logging, Inc                                                                 5,795.00

Fish/Kevin                                                                               11,661.25

Hasbargen Farms Inc                                                             5,700.00

Hasbargen Logging Inc                                                             5,462.50

Hoffman, Dale, & Swenson, Pllc                                             6,450.00

Howard’s Oil Company                                                          4,888.20

LOW Highway Dept                                                                 5,024.34

Mar-Kit Landfill                                                                       10,432.35

Miovac/Tim                                                                               5,890.00

Moren/Law Offices Of Patrick D                                            6,120.37

Norman Johnson Trucking, Inc.                                             5,890.00

Olson/George                                                                          32,660.00

Traffic Marking Service, Inc.                                                 28,995.26

University Of Mn                                                                      8,527.00

Uretek Holdings, Inc                                                                 5,065.00

Voyageurs Comtronics, Inc                                                     2,640.00

Woody’s Service                                                                      7,748.71

62 Payments less than 2000   16,991.87

Final Total:   187,039.88

 

 

 Further moved to authorize the payment of the following auditor warrants:

                                               

                                                September 26, 2013    $     11,020.54

October 3,       2013    $   118,384.37

                                                October 3,       2013    $       2,996.55

                                                October 3,       2013    $   273,668.52

                                                                                    $   406,069.98  

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

MN NW Fraternal Order of Police

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for an exempt gambling permit for the Fraternal Order of Police to conduct a lawful gambling raffle.

Motion

Motion was made by Commissioner Moorman to approve the exempt gambling permit for the Fraternal Order of Police NW MN Lodge #8 to conduct a lawful gambling for a raffle on February 24, 2014 at Sportsman’s Lodge and authorize County Auditor/Treasurer to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Tax Forfeited Land

County Auditor/Treasurer Mark E. Hall met with the board to review the Tax Forfeited Land and requested them to review them and classify them as either conservation or non-conservation lands.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

TAX FORFEITED LAND 

RESOLUTION NO. 13-10-01 

WHEREAS; the County Board of Commissioners of the County of Lake of the Woods, State of Minnesota, desires to offer for sale certain parcels of land that have forfeited to the State of Minnesota for non-payment of taxes, and

WHEREAS, said parcels of land have been viewed by the County Board of Commissioners and have been classified as non-conservation lands as provided for in Minnesota Statutes 282.01.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby certify that all parcels of land below have been viewed and comply with the provisions of Minnesota Statutes 85.012; 92.461; 282.01, subd. 8; and 282.018; and other statutes that require the withholding of tax-forfeited lands from the sale.

 

McDougald

Freeman’s 1st Addtion E. Graceton;

 

Lots 1-9, Block 4

 

Parcel. No. 22.51.04.010

McDougald

Freemans’s First Addition E. Graceton;

 

Lots 10-13, Block 4

 

Parcel No. 22.51.04.100

Spooner

That part of the SE1/4 SE1/4 of Sec 29

 

Twp 160N Range 31West, described as

 

follows: commencing at the SE corner of

 

the SE1/4SE1/4, thence north along the

 

east boundary line a distance of

 

577.5 feet; thence west at a right angle

 

a distance of 379.5 feet; thence south

 

a right angle, a distance of 577.5 feet

 

to the south boundary line thereof;

 

thence east, along said south boundary

 

line a distance of 379.5 feet to the

 

point of beginning. Said tract contains

 

Parcel No. 30.29.44.010

Victory

Sec. 14, Twp 158, Range 32,

 

W2NE4NW4

 

Parcel No. 42.14.21.030

Baudette

A parcel of land lying in the SE1/4SE1/4,

 

Section 18, Twp 161N, Range 31 W,

 

described as the south 336 feet of the

 

following parcel; Startin at the southeast

 

corner of said Section 18, thence west along

 

the south section line of said Section 18

 

a distance of 560 feet to point, and that

 

being the point of beginning; thence in a

 

northerly direction on a 90 degree angle

 

a distance of 1,320 feet to a point on the

 

north line of said SE1/4SE1/4, Section 18,

 

thence in a westerly direction along the

 

north line of said SE1/4SE1/4, Section 18,

 

a distance of 760 feet, more or less, to the

 

west line of said SE1/4SE1/4, Section 18;

 

thence in a Southerly direction along the

 

west line of said SE1/4SE1/4, Section 18;

 

to the southwest corner of said SE1/4

 

SE1/4, Section 18; thence easterly along

 

the south line of said Section18 back to

 

the point of beginning. Said  parcel 

 

contains 5.8 acres, more or less. Subject

 

at all times to a driveway easement consisting

 

of the east 40 feet of the above described parcel.

 

Said driveway easement contains .3 acres,

 

more or less.

 

Parcel No. 24.18.44.060

Myhre

OutlotA&B, Carlson Woods

 

Subdivision

 

Parcel No. 21.50.50.010

Wheeler

See Exhibit A

 

Parcel No. 19.28.12.060

McDougald

The North Sixty (60) feet of

 

Lots Ten (10), Eleven (11), and

 

Twelve (12)

 

Block Two (2), Twp of East Graceton,

 

according to the recorded plat

 

thereof;

 

Parcel No. 22.50.02.100

City

See Exhibit “A”

of Williams

 

Parcel No. 62.51.00.200

City

2nd Add to Williams, Subdivision Cd WM

of Williams

S05 Lot 14 & 15, Block 5

Parcel No. 62.54.05.140

Rapid River

A parcel of land located in the Southwest

 

Quarter of the Southeast Quarter (SW1/4

 

SE1/4), Section Twenty-three (23), Twp

 

One Hundred fifty-nine (159) North, Range

 

Thirty (30) West of the Fifth Principal

 

Meridian in Minnesota, Lake of the Wood

 

County, described as follows: Commencing

 

at the point of intersection of the South

 

line of County Road #112, and the West line

 

of the SW1/4SE1/4, said Section 23; thence

 

Easterly, on and along the South line of

 

said County Road #112, 150 feet, and this

 

being the POINT OF BEGINNING; thence

 

Westerly on and along the last described

 

line 150 feet, to the West line of said SW1/4

 

SE1/4; thence South, on and along said West

 

line, 425 feet; thence Easterly, parallel to

 

the south line of SW1/4SE1/4 of said Section

 

23, 675 feet; thence Northerly, and parallel

 

to the West line of said SW1/4SE1/4, 175

 

feet, more or less, to the South line of

 

roadway; thence Northwesterly on and along

 

the South line of said roadway, back to the

 

point of beginning and there terminating.

 

Parcel No. 38.23.43.010

City

Lots Three (3) and Four (4), Block One

Williams

(1), Second Addition to the City of

 

Williams, according to the Plat thereof

 

on file and of record in the office of the

 

County Recorder.

 

Parcel No. 62.54.01.030

 

BE IT FURTHER RESOLVED; that the Lake of the Woods County Board of Commissioners hereby request approval from the Minnesota Department of Natural Resources for the sale of said lands.

The following resolution was seconded by Commissioners Nordlof and the question was on the adoption of the resolution, and there were 4 yeas and 0 nays as follows:

County of Lake of the Woods

Board of County Commissioners       YEA                NAY   ABSENT

 

Thomas Hanson                                  x

Patricia Beckel                                                                                    x                                 

James Nordlof                                     x

Kenneth Moorman                             x

Edward Arnesen                                 x

ATTEST:__________________________________

               Mark E. Hall, County Auditor/Treasurer

Flu Shots

County Auditor/Treasure Mark E. Hall met with the board inquiring if the board wished to sponsor flu shots for 2013.

Motion

Motion was made by Commissioner Arnesen to offer flu shots to all county employees for the fall of 2013. The county will only pay for vaccinations that are administered at the Government Center on November 12, 2013. The county will not pay for offsite vaccinations at any other locations or time. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Tax Forfeited Buildings

County Auditor/Treasurer Mark E. Hall met with the board to discuss the several properties that have structures and the need for authorization from the board to clean-up and possible secure the tax-forfeited buildings.

Con-Con Funds

County Auditor/Treasure Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for the distribution of Con-Con funds.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

 Tax Forfeited Properties

Authorization to Clean Up and Secure

Resolution No. 13-10-02 

WHEREAS; Lake of the Woods County has several properties that have structures on the property that have been forfeited for non-payment of taxes;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Commissioners, hereby authorizes County Auditor/Treasurer, Mark E. Hall to clean-up and or secure the tax-forfeited buildings for the safety and protection of the public.

 

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AIRPORT RAILROAD CROSSING

Airport Manger, Emory Vagen and Bud Hansen met with the board to discuss the railroad crossings condition and that it still has not been repaired from the last time of request and that no one seems to answer phone calls when they do try to contact the CN. Public Works Director, Tim Erickson informed the board that he has been trying to contact them to work out a Crossing Management Plan. The board informed Emory and Bud that Representative Roger Erickson has been informed on this issue and that they will follow up with him and others.

County Auditor/Treasurer

Claims

County Auditor/Treasure Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Nordlof to approve the claims as follows:

Revenue                      $  74,541.00   

Road and Bridge          $129,507.43

Social Service              $         10.00

Co. Develp                  $       860.66

Solid Waste                 $  22,560.90

EDA                            $  18,452.79

                                    $ 245,932.78

WARRANTS FOR PUBLICATION

Warrants Approved On 9/24/2013 For Payment 9/27/2013

Vendor Name                                                       Amount

Baudette/City Of                                                                     60,000.00

Cenex Co-Op Services, Inc.                                                  11,284.69

Earthworks Contracting Inc                                                     3,918.75

Ferrier Logging, Inc                                                                  3,966.25

Fish/Kevin                                                                                 7,861.25

Hasbargen Farms Inc                                                              3,633.75

Hasbargen Logging Inc                                                             4,512.50

M & J Construction Of Holt, Inc.                                           59,366.25

Mar-Kit Landfill                                                                       10,900.35

Miovac/Tim                                                                              4,536.25

Norman Johnson Trucking, Inc.                                              4,465.00

Northwest Community Action, Inc                                          3,411.50

Northwest Mechanical Of Bemidji Inc                                    3,138.92

Pro-West & Associates, Inc                                                     6,000.00

R & Q Trucking, Inc                                                                 3,784.20

Viewpoint Consulting Group, Inc                                           12,000.00

WCEC Inc                                                                                9,735.00

Ziegler, Inc                                                                              11,930.50

49 Payments less than 2000     21,487.62

Final Total:   245,932.78

 

 Further moved to authorize the payment of the following auditor warrants:

                                               

                                                September 11, 2013    $     45,905.27

September 16, 2013    $       1,141.89

                                                September 18, 2013    $     43,757.65

                                                September 19, 2013    $     35,130.65

                                                                                    $   125,935.46  

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

 

RECESS

The meeting was called to recess at 10:12 a.m. and reconvened at 10:24 a.m. as follows:

 

Con-con Review

County Auditor/Treasurer, Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board and reviewed the Con-con request.

 

Motion was made by Commissioner Nordlof to approve the following allocations of Con-Con funds for payable 2014:

 

                                    Baudette Arena Assoc                               $15,000

                                    Baudette Curling club                               $10,000

                                    Williams Arena Assoc                                $  5,000

                                    Baudette Chamber-Project                        $  2,500                                                                                    Baudette Community Foundation   $  4,000

                                    Anchor Marketing                                     $15,000

                                    Depot Preservation (for rain gutters only) $  5,000(with receipts)                                                                     LOW Historical Society                                    $12,500

                                    LOW Humane Society-support                  $  4,000

                                    University of MN Extension                      $  2,000

                                    Williams Public Library                             $      650

                                    JT Powers Natural Resource Board       $  1,000

                                    Keep it Clean                                                $  2,500

                                    LOW Sr. Fishing(LOW Chapter)                $  1,500

                                    Rinke-Noonan-Retainer-Drainage          $  2,400

                                    St. Louis County Aud(NCLUCB)               $  2,000

                                    Take A Kid Fishing                                      $      600

                                    Widseth Smith Nolting                                $16,000

                                    Auditing Fees                                               $      800

 

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Years of Service Recognition

Chairman Hanson on behalf of the County Board of Commissioners thanked Matt Mickelson for his years of service with the county and presented him the following:

 

The following resolution was offered by Commissioner Hanson and moved for adoption:

 

Recognition of years of service

Matt Mickelson

Resolution 2013 – 09-03

 

Whereas:  Matt Mickelson has served the residents of Lake of the Woods County since December 23, 1996 as Maintenance Supervisor;

Whereas:  Matt Mickelson has retired from Lake of the Woods County service effective September 30, 2013;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Matt for his dedicated service and best wishes  to him;

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2014 Solid Waste Fees

Public Works Director, Tim Erickson met with the board and reviewed the 2014 Solid Waste fees and requested approval.

Motion

Motion was made by Commissioner Arnesen to approve the 2014 Solid Waste assessments as presented. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

1994 Dodge Pickup

Public Works Director, Tim Erickson met with the board and requested authorization for sealed bids for the 1994 Dodge Dakota Pickup.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to sell by closed bids the following equipment:

(1)  1994 Dodge Dakota Pickup

 

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Public Works Director, Tim Erickson met with the board and requested a cell phone stipend for Ted Furbish.

Motion

Motion was made by Commissioner Nordlof to allow Ted Furbish a cell phone stipend of $40.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

 

Commissioner Warrants      $10,747.52

                                                            Commissioner Warrants      $ 2,556.57

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MN Family Investment Program Agreement

Social Service Director, Nancy Wendler met the board requesting approval to enter into the 2014-2105 MN Family Investment Program service agreement.

Motion

Motion was made by Commissioner Nordlof to approve the Lake of the Woods County Social Services 2014-2015 MN Family Investment Program (MFIP) Biennial Service Agreement. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried

2013 State of MN Financial Worker of the Year Award

Social Service Director, Nancy Wendler met the board to inform them that Angie Eason was nominated and awarded the 2013 State of MN Financial Worker of the year award at the recent MFW/CAA conference. The board congratulated Angie Eason for her nomination/award and thanked her for her dedicated service for the residents of our county.

 

CITY OF Williams

City of Williams Mayor, April Stavig and City Clerk, Kathleen Elson met with the board and informed them that the state had to make a bond payment on behalf of the City of Williams sewer. And they were requesting that the county pay of the difference in their bond and amortize the balance as a special assessment to city taxpayers over a longer period of time, in order to ease the burden on the City of Williams taxpayers. No action was taken at this time.

Lake of the Woods Prevention Coalition

Lake of the Woods Prevention Coalition Director, Tammie Doebler , Joyce Washburn and County Sheriff, Gary Fish met with the board to discuss a possible Ordinance for Synthetic Drug Establishments for Lake of the Woods County. The consensus of the board was to have Chairman Hanson have Contracted County Attorney, Michelle Moren review the sample ordinance.

RECESS

The meeting was called to recess at 12:30 p.m. and reconvened at 12:35 p.m. as follows:

PUBLIC WORKS

Natural Gas Line

Public Works Director, Tim Erickson met with the board to discuss the possibility of having Natural Gas for the Industrial Park County Storage Building which is used for storage. The IDC is putting in natural gas line which is located near the county’s building and would cost approximately $2,500 for installation of the line.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to run the natural gas line to the Industrial Park County Storage Building in the amount of installation of $2,500 with the funding from the unallocated account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Overhead Door

Public Works Director, Tim Erickson met with the board to discuss the placing of an overhead door for the cold storage unit for the Law Enforcement at the Industrial Park County Storage Building and informed the board that staff would be able to do this work for approximately $3,500.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to have the overhead door installed for the cold storage unit within the Industrial Park County Storage Building up to $3,500 with funding from the unallocated account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

NWA ROAD MAINTENACE/SOLID WASTE MANGEMENT PLAN

Public Works Director, Tim Erickson met with the board and discussed NWA road maintenance and updated the board on quotes on who may be hired to work on the Solid Waste Management Plan with the surrounding counties.

County Auditor/Treasurer

VA Resolution

County Auditor/Treasure Mark E. Hall met with the board requesting approval for the County Veterans Service Office Operational Enhancement Grant.

Resolution

The following resolution was offered by Commissioner Nordlof and moved for adoption:

 

Resolution of Lake of the Woods County

County Veterans Service Office Operational Enhancement Grant Program

 

Resolution 13-10-04

 

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners that the County enter into the Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program:  County Veterans Service Office Enhancement Grant Program.  The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2013 Chapter 142 Article 4.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED by the Lake of the Woods County Board of Commissioners that the Chairman Hanson is hereby authorized to execute the Grant Contract for the County Veterans Service Office Operational Enhancement Grant Program, on behalf of the Lake of the Woods County.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Correspondence

The following correspondence was acknowledged; Thank you letters from the Williams Potato Day and the Williams Arena.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 1:22 p.m.

 

Attest:                                                                                     Approved: October 8, 2013

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

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