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Lake of the Woods Commissioner Proceedings (0805)

Commissioner Proceedings

June 23, 2015

pursuant to MN. Statute 331A.01, subd. 10

 the published material is only a summary and the full text is available for public inspection

at the lake of the woods county auditor/treasurers’ office

 or by standard mail or electronic mail or lake of the woods county

website –www.lake-of-the-woods.mn.us

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 23, 2015, in the Commissioners’ Room at the Government Center.

Call to Order-Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda-Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: Rinke Noonan and MN Department of Transportation.

Approval of Consent Agenda

None

Approval of Minutes-Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of June 9 and 16, 2015.

auditor/treasurer-

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue $ 20,495.04,             

Road & Bridge $268,695.70, Natl Resc.Enhanc $ 1,404.30, Solid Waste $ 17,891.75, EDA $8,299.55                                              

 WARRANTS FOR PUBLICATION

Warrants Approved On 6/23/2015 for Payment 6/26/2015

Vendor Name                                      Amount

Burg Electronic Recovery                                                        13,872.00

Contech Engineered Solutions LLC                                    8,043.00

Msop-Mn Sex Offender Prgrm-462                                          3,137.20

North East Technical Service,Inc                                              3,039.00

North Star Electric                                                                  248,383.58

Northwest Community Action, Inc                                            3,070.30

Reed/Michael                                                                              4,500.00

Walker Pipe & Supply                                                                5,955.80

  67 Payments less than $2000                              26,785.46                                                                                                  Final Total:                                                         $ 316,786.34

  Further moved to authorize the payment of the following auditor warrants: June 10, 2015, $ 418,687.5 June 17, 2015, $ 37,633.64

Schrandt Cartway Hearing-Motion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to set a Public Hearing on July 28, 2015 at 1:00 p.m. for a Cartway Hearing for David and Mary Schrandt.

GREAT NORTHERN TRANSMISISON LINE-Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously the following: MINNESOTA POWER’S GREAT NORTHERN TRANSMISSION LINE,RESOLUTION NO. 15-06-08 MPUC Docket No. E015/TL-14-21-OAH CASE NO. 65-2500-31637,DOE OE DOCKET NO. PP-398

WHEREAS; Minnesota Power is proposing to construct the 500 KV Great Northern Transmission Line through Lake of the Woods County by June 1, 2020;WHEREAS;   Minnesota Power has been working with Lake of the Woods County Board of Commissioners, residents,  and landowners in Lake of the Woods County, for over three years to develop and refine a route for this project that provides the least impact to residents and landowners; WHEREAS; Lake of the Woods County does not support Great Northern Transmission Line alternate routes indicated in Red; NOW THEREFORE BE IT RESOLVED THAT; Lake of the Woods County prefers Minnesota Power’s “Orange Route” as reviewed with Jim Atkinson from Minnesota Power on May 26, 2015.

CORRESPONDENCE: The boards acknowledge the following letters: Rinke Noonan and MN Department of Transportation.

Social Services Claims-Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county.

Commissioners’ Warrants $ 10,346.16, Commissioners’ Warrants $ 4.352.80, Commissioners’ Warrants          $ 32,285.86.

Social Worker Supervisor-Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Social Service Director, Amy Ballard and Human Resource Director, Karen Ose to fill the soon to be vacant Case Aide position and authorized them to advertise and interview.

2016 BUDGET SESSIONS-The following budget sessions are: August 4, 10 and 11 at 7:30 a.m.

Land and Water Planning

Resolution-The following resolution was offered by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to approve the following: RESOLUTION-15-06-09-Amended Comprehensive Local Water Plan-WHEREAS, the Lake of the Woods County Board of Commissioners has been notified by the Minnesota Board of Water and Soil Resources that the Lake of the Woods County Comprehensive Local Water Management Plan has been approved according to Minnesota Statutes Chapter 103B.301:NOW, THEREFORE BE IT RESOLVED, the Lake of the Woods County Board Commissioners hereby adopts and will begin implementation of its approved comprehensive water plan.BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, the Lake of the Woods County Board shall amend existing water and related land resources plans and official controls as necessary to conform them to the applicable and approved comprehensive water plan.BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, Lake of the Woods County shall notify local units of government within the County of the adoption of the plan or amendments to the plan. The local units of government are required to submit existing water and related land resources plans and official controls within 90 days to the County Board for review. BE IT FURTHER RESOLVED, within 180 days, the Lake of the Woods County Board shall review the submitted plans and official controls and identify any inconsistencies between the local plans and official controls, and local comprehensive water management plan. The Lake of the Woods County Board shall specify applicable and necessary measures to bring the local plans and official controls into conformance with the local comprehensive water management plan. BE IT FURTHER RESOLVED, if a local unit of government disagrees with any changes to its plan; the local unit has 60 days after receiving the county’s recommendations to appeal the recommendations to the Board of Water and Soil Resources. BE IT FURTHER RESOLVED, after receiving the recommendations of the Lake of the Woods County Board or a resolution of an appeal, a local unit of government has 180 days to initiate revisions to its plan or official controls.  The new or revised plans and official controls must be submitted to the Lake of the Woods County Board for review and recommendations.

PUBLIC WORKS –Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Public Works Director to hire Mike Anderson as the Maintenance Supervisor at grade 15, step 5, $25.28 per hour, points 347 effective June 21, 2015.

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to authorize Public Works Director, Tim Erickson and Human Resource Director, Karen Ose to advertise and interview for Heavy Equipment Operators position.

Brush Trailer-Public Works Director, Tim Erickson informed the board that the brush trailer has been placed with signage, and people are still throwing in garbage and other construction materials instead of yard clippings. He will advertise on Channel 3 and in the newspaper informing the City residents that if this continues the trailer will be discontinued.

RECESS-The meeting was called to recess at 10:15 a.m. and reconvened at 10:25 a.m. as follows:

LAND AND WATER PLANNING-Land and Water Planning Director Josh Stromlund met with the board an presented and application for Conditional Use Permit for Stephen Cooper.  to allow the applicant to conduce a commercial business consisting of a Self-Storage Rental Building in a Natural Environment District. Jos informed the board that the Planning Commissions did approve the application with conditions.-Motion was made by Commissioner Hanson, Seconded by Commissioner Beckel and carried unanimously to approve the Conditional Use Permit for Stephen Cooper to allow him to conduct a commercial business consisting of a Self-Storage Rental Building in a natural Environmental Distrcit with conditions, but removing the condition -Fifty (50) foot setback from Right-of-Way set forth by the Planning Commission, for that is in the county’s zoning ordinance.

WILLIAMS CREEK PROJECT-Land and Water Planning director informed the board that there will be a hearing from July 20-24 for the Williams Creek Project which he and possible County Attorney, James Austad will attend. This is the last phase of the project.

CLOSED SESSION

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof to close the regular meeting at 10:30 a.m., pursuant to MN Stat. §13D.03, subd. 1 (b), Union Negotiations. The following were present, Human Resource Director, Karen Ose, Commissioners Arnesen, Moorman, Beckel, Hanson and Nordlof. Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel_ to close the closed session at 11:10 a.m. and open the regular meeting.

BAUDETTE ARENA ASSOCIATION- Barry Westerlund and Jeremy LaValla, representing the Baudette Arena Association met with the board requesting support for the Baudette Arena Association to apply for the LUG Mighty Ducks Grant.

Resolution-The following resolution was offered by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to adopt the following: Resolution of LGU Mighty Ducks Grant Application Resolution No. 15-06-10- WHEREAS, the Minnesota Amateur Sports Commission (MASC), via the State General Fund, provides for general funds to assist political subdivision of the State of Minnesota for the development of sport facilities, and WHEREAS, Lake of the Woods County on behalf of Baudette Arena Association desires to replace direct R22 Systems, including floor replacement in existing arena;1) Estimates that the total cost of developing said facility shall be $ 800,000 and Lake of the Woods County on behalf of Baudette Arena Association is requesting $400,000 from the Mighty Ducks Grant Fund and the Baudette Arena Association will assume responsibility for a match requirement of $400,000. 2) Baudette Arena Association agrees to own, assume 100 percent operation costs for said facility, and will operate said facility for its intended purpose for the functional life of the facility which is estimated to be 30 years. 3) Lake of the Woods County on behalf of Baudette Arena Association agrees to enter into necessary and required agreements with the MASC for the specific purpose of renovating a sports facility and long-term project direction. That an application be made to the State of Minnesota, MASC, for an amount presently estimated to be $ 400,000. That the Lake of the Woods County Auditor/Treasurer, Lorene Hanson and Lake of the Woods County Commissioner’s is authorized and directed to execute said application and serve as the official liaison with the MASC.

TAX FORFEITED LAND-Old Williams School-City of Williams Clerk, Kathy Elson and Deputy Clerk, Tara Aery met with the board to discuss some unsecured areas of the Old Williams School. County Sheriff, Gary Fish will take care of this issue. Kathy also had concerns of water that is running from the School into the Williams sewer system. Chairman Arnesen will talk to Public Works Director, Tim Erickson and have him look at the issue. The board discussed the request from City of Williams Mayor, April Stavig for the procedure of getting approval for potential sale of the building. No action was taken and was referred to the Economic Development Authority to look into.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:16 a.m.

Lake of the Woods County

Board of Appeal and Equalization

June 23, 2015

 

The Lake of the Woods County Board of Appeal and Equalization met on Tuesday, June 23, 2015, in the Commissioners’ Room of the Lake of the Woods County Government Center. 

Call to Order

County Board Chair Ed Arnesen called the meeting to order at 6:00 p.m. with the following members present:  Commissioners: Ed Arnesen, Patty Beckel, Tom Hanson, Ken Moorman, Buck Nordlof and County Auditor-Treasurer Lorene Hanson.  Also present were: County Assessor Mary Jo Otten, County Attorney James Austad, County Recorder Sue Ney, Woody Fiala, George Swentik and Scott Arvig.  County Recorder Sue Ney swore in the members of the Lake of the Woods County Board of Appeal and Equalization.

                               

County Board Chair Ed Arnesen explained that all appeals would be heard before any action would be taken.

County Assessor

County Assessor Mary Jo Otten issued and reviewed the following reports:2014/205 Comparisons / New Construction — by Townships New Construction and Market Value by Year — 1980 through 2015

Mary Jo further explained that the valuation period is from sales during October 1, 2013 through September 30, 2014, and discussed adjustments that had been made during the past year.

Property Owners

Meeting with the County Board was Wetland Property Investments LLC, Scott Arvig, property owner in Lakewood Township.  Scott relayed his concern on the increases in market value on his property and what the potential trend of increases would be. County Assessor Mary Jo Otten reviewed the properties in question and said that all of Lakewood Township parcels had been reassessed this past year.  She further explained how the increase in sales affects the market values. Meeting with the County Board was George Swentik, appearing for property owner Dennis Keep in Gudrid and Baudette Townships.  George explained Mr. Keep’s concern in the recent values assessed to his property.  County Assessor Mary Jo Otten reviewed the properties in question and mentioned that all of Gudrid and Baudette Township parcels had been reassessed this past year.  She further explained how the increase in sales affects the market values. County Assessor Mary Jo Otten presented information from Dan Basher, property owner in Wheeler Township.  Mr. Basher commented on being assessed for a Mobile Home on his property, which had been removed. County Assessor Mary Jo Otten reviewed the process of the assessment period. Commissioner Ed Arnesen presented a request from Dale Smedsmoe, property owner in Angle Township.  Mr. Arnesen explained the concern of Mr. Smedsmoe on being assessed in a commercial classification when the building was no longer being used as a business.  County Assessor Mary Jo Otten reviewed the classification codes.  Recess: With no further questions or comments from the public and the need for some issues to be researched, Commissioner Chair Ed Arnesen called the meeting recessed at 7:15 p.m. and rescheduled the Lake of the Woods County Board of Appeal and Equalization meeting to reconvene Tuesday, June 30, 2015, at 8:00 a.m.  Reconvene-The Lake of the Woods County Board of Appeal and Equalization met and reconvened on Tuesday, June 30, 2015 at 8:00 a.m. in the Commissioners’ Room of the Lake of the Woods County Government Center.  Call to Order-County Board Chair Ed Arnesen called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners: Ed Arnesen, Patty Beckel, Tom Hanson, Ken Moorman and County Auditor-Treasurer Lorene Hanson.  Commissioner Buck Nordlof was absent.  Also present were: County Assessor Mary Jo Otten, County Attorney James Austad and Woody Fiala.County Board Chair Ed Arnesen explained that the appeals had been heard at the previous meeting and there would be no new appeals before the Board. County Assessor Mary Jo Otten reviewed the required research from the prior meeting. Actions-After hearing all the appeals, questions, comments and further research, the following action was taken: Wetland Property Investments LLC, Scott Arvig, property owner in Lakewood Township, Parcel Numbers: 13.35.14.000, 14.01.11.000, 14.01.21.000, 14.01.22.000, 14.01.23.000, 14.01.41.000; the County Board of Appeal and Equalization noted this was a question and clarification of how properties were being valued and assessed all of which was addressed by County Assessor Mary Jo Otten at the original Board of Appeal and Equalization meeting on Tuesday, June 23, 2015. Motion was made by Commissioner Tom Hanson, seconded by Commissioner Patty Beckel to take no action on any of the above mentioned parcels, and the same being put to a vote, was unanimously carried.  Dennis Keep property in Gudrid and Baudette Townships, Parcel Numbers:  31.10.33.000, 31.15.11.030, 24.50.01.060; the County Board of Appeal and Equalization noted this was a question and clarification of how values were assessed, all of which County Assessor Mary Jo Otten addressed at the original Board of Appeal and Equalization meeting on Tuesday, June 23, 2015, and further addressed at the reconvening meeting.  Motion was made by Commissioner Patty Beckel and seconded by Commissioner Ken Moorman to take no action on the above mentioned parcels, and the same being put to a vote, was unanimously carried. Dan Basher, property owner in Wheeler Township, Parcel No. 19.57.01.020; a motion was made by Commissioner Patty Beckel to remove the value of the mobile home and reduce the total value from $28,200 to $21,000. The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried. North Point 07 LLC, Dale Smedsmoe, property owner in Angle Township, Parcel No. 02.30.11.010; a motion was made by Commissioner Ken Moorman to change the classification from Commercial to Seasonal Recreational.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried. Adjourn-Motion was made by Commissioner Tom Hanson to adjourn the County Board of Appeal and Equalization meeting for 2015.  The motion was seconded by ­Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  County Board Chair Ed Arnesen adjourned the Lake of the Woods County Board of Appeal and Equalization meeting for 2015, at 8:15 a.m.

 

Attest:                                                                                     Approved: June 23, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward Arnesen

County Auditor/Treasurer      

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