Kittson County Board of Commissioners Proceedings (1028)

Kittson County Board of Commissioners

September 1, 2015

The Kittson County Board of Commissioners met, pursuant to adjournment on Tuesday, September 1,2015 at 9:00 a.m.  All members were present.
The meeting was called to order by Chairman Bouvette.  The pledge to the flag was given.
The agenda was approved as presented.
A motion was made by Commissioner Olson, seconded by Commissioner Younggren and unanimously carried to approve the minutes from the August 18, 2015 County Board meeting as presented.
Meeting with the County Board was Kathy Johnson, Kittson County Social Services Director.  Johnson presented the Minnesota Merit System’s Affirmative Action Plan and Equal Employment Opportunity Policy for adoption by her department, a request to hire Jocelyn Kraska as a Child Protection worker effective September 7, 2015 at a C43-2 Step 1 band and grade, and a request to purchase a new car.  Johnson also requested the County Board consider reimbursing a foster family for their deductible for vandalism done to the family’s own property.  Liability insurance exists when damage is done by a foster child to other people’s property, but not the foster family.  She added that having local foster families saves the County tens of thousands of dollars each year in placement costs.  
A motion was made by Commissioner Younggren, seconded by Commissioner Anderson and unanimously carried to hire Jocelyn Kraska as a Child Protection worker effective September 7, 2015 at a C43-2 Step 1 band and grade.
A motion was made by Commissioner Spilde, seconded by Commissioner Olson and unanimously carried to adopt the Minnesota Merit System’s Affirmative Action Plan and Equal Employment Opportunity Policy.  County Administrator Christensen offered to work on developing a county wide policy.
A motion was made by Commissioner Younggren, seconded by Commissioner Anderson and unanimously carried to pay the $500 deductible for the damage done to the property of the local foster family as it was an act of malicious vandalism.
A motion was made by Commissioner Anderson, seconded by Commissioner Olson and unanimously carried to purchase a 2016 Ford Fusion from C&M Ford for a net price of $15,013 after trade in.
Meeting with the County Board was Deputy Matt Vig representing the Kittson County Sheriff’s Department.  Vig asked the County Board for permission to hire Lindsey Groves as a full time jailer/dispatcher at a B22-3 Step 1 band and grade effective September 1, 2015.  Groves is replacing Jocelyn Kraska who is going to Social Services.
A motion was made by Commissioner Olson, seconded by Commissioner Spilde and unanimously carried to approve the payment of Commissioner Warrants and Auditor Warrants as follows:
Vendor Amount
Davidson Construction 99,827.04
Mn Commissioner Of Transportation 2,367.69
North Homes Inc 7,665.68
Craig Wiese 6,107.70
Mn Commissioner Of Revenue 5,621.16
Nationwide Retirement Solutions 3,760.00
PERA 0156-00 21,149.66
United Valley Bank 33,159.94
Arveson Township 4,371.73
Cannon Township 3,167.46
Independent School Dist 2358 20,664.96
Independent School Dist 2683 2,652.44
Independent School Dist 356 15,683.51
Pelan Township 2,431.99
St Joseph Township 2,865.71
Agri Valley 10,800.00
Agru America 114,863.51
Brink, Sobolik, Severson, Malm 3,400.00
C & M Ford Sales Inc 15,012.73
J & R Wastewater Services 5,080.00
Johnson Oil Company 3,822.69
Jane Sobolik Kelly 2,045.15
Kittson Health Insurance 5,342.00
Knife River Materials 472,837.28
Ottertail Power Company 3,858.19
Short Elliot Hendrickson Inc 4,060.08
Watershed Geosynthetics LLC 16,200.00
R.J. Zavoral & Sons, Inc 177,844.75
95 payments less than $2000 34,696.50
This list does not include salaries paid to county employees, 
nor does it include individuals who received federal county 
or human service aid.

Meal Reimbursements: $60.71

A motion was made by Commissioner Spilde, seconded by Commissioner Anderson and unanimously carried to approve per diems and expense sheets for July.
Committee reports were given.
A motion was made by Commissioner Younggren, seconded by Commissioner Olson and unanimously carried to reappoint Cody Schmalz to a 3 year term on the Roseau River Watershed District Board.
A comparison of contributions to county agricultural societies by various Minnesota counties was presented for information.
County Administrator Christensen informed the County Board that the Budget Committee had received a request from the Kittson County Soil and Water Conservation District (KCSWCD) for a large increase in funding for zoning administration for 2016.  The Budget Committee determined that for the money the KCSWCD was asking for, the County could take back the zoning administration.  Christensen presented two recommendations: floodplain zoning only or the creation of a .6 FTE position which would be responsible for zoning and administering the Aquatic Invasive Species prevention program which is currently being performed by the KCSWCD.  The second option would allow the County to continue zoning at a much reduced cost.
A motion was made by Commissioner Younggren, seconded by Commissioner Anderson and unanimously carried to create a .6 FTE position and to perform the zoning and aquatic invasive species work in-house.
A motion was made by Commissioner Anderson, seconded by Commissioner Younggren and unanimously carried to authorize the County Administrator to advertise for the position.
Meeting with the County Board was Kelly Bengtson, Kittson County Highway Engineer, to update the Board on maintenance issues and road conditions around the County.  Gravel was being laid down on the project on CSAH 14 and shouldering work was wrapping up on the project on CSAH 4.  The second mowing was underway in most zones.  Repairs were made to the in-slope on CSAH 13 along County Ditch 25 and as soon as water levels drop in County Ditch 15 repairs will begin on a culvert on CSAH 24.  The Municipality of Franklin Manitoba notified the Department that a plugged 30” culvert was discovered and is being replaced, which should improve drainage going north.  Bengtson and the Board also discussed future transportation funding and the possibility of implementing a ½% sales tax to help fund county road repair projects with no action was taken at this time.
A motion was made by Commissioner Olson and seconded by Commissioner Younggren to adopt the following resolution: #15-23
TRANSFER OF MUNICIPAL HIGHWAY FUNDS
WHEREAS, Minnesota Statute 162.08, Subd 4 (3d), provides that accumulated balances in excess of two years of municipal account apportionments may be spent on projects located outside of municipalities under 5000 population when approved solely by resolution of the county board,
NOW, THEREFORE BE IT RESOLVED that the Commissioner of Transportation transfer $145,470.47 (all funds) in excess of two years apportionment into the Regular Construction Account. 
Voting in favor: Commissioners Anderson, Bouvette, Olson, Spilde, & Younggren.
Voting against: none.

A motion was made by Commissioner Anderson, seconded by Commissioner Olson and unanimously carried to approve hiring Chelsea Langehaug at $25/hour on a part-time basis to help with Highway Department accounting paperwork.
A motion was made by Commissioner Spilde, seconded by Commissioner Younggren and unanimously carried to approve 16 special agricultural overweight permits for Trans Systems @ $500 each.
County Administrator Christensen presented the County Board with 2 options for health insurance for 2016.  He explained that the rate increase for 2016 for the current group plan is going to be 15% and that none of the budget numbers for 2016 included that increase.  He presented the results of a survey of county employees showing that many could not afford to insure their families and that several did not want to be on the County’s health insurance because their spouse’s coverage was better for them financially.  A committee had been formed to look at a new insurance plan which proposed to take advantage of the marketplace created by the Affordable Care Act (ACA) to deliver the same coverage for far less money.  Christensen explained that the plan was not without some small risks, but that he had been assured by the legal professionals at the law firm which created the plan that the plan was ACA compliant.  Christensen could not provide an accurate amount of what savings might be achieved because the new plan would have options that did not currently exist and he could not determine which employees would choose what options.  He also explained that the county would not know the rates for 2016 until October 1, but that they would not be higher than what the County was paying this year.  He added that the 15 percent rate increase was expected to cost the County about $80,000 above this year’s medical costs.  
A motion was made by Commissioner Olson, seconded by Commissioner Anderson and unanimously carried to proceed with changing health insurance plans for 2016.  Details of what plans and what contribution levels would be worked out at the next County Board meeting.
The Board adjourned to September 15, 2015 at 9:00 a.m.

_____________________________
CHAIRMAN

ATTEST: ______________________________________
Eric Christensen, Kittson County Administrator
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