Lake of the Woods County Commissioner Proceedings (1230)

Commissioner Proceedings

November 24, 2015

pursuant to MN. Statute 331A.01, subd. 10

 the published material is only a summary and the full text is available for public inspection

at the lake of the woods county auditor/treasurers’ office

 or by standard mail or electronic mail or lake of the woods county

website –www.lake-of-the-woods.mn.us

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 24, 2015, in the Commissioners’ Room at the Government Center.

Call to Order-Vice- Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Tom Hanson, and Patty Beckel. Absent Ed Arnesen. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda-Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Cell phone stipends, PERA resolution for correctional plan and Cigarette License.

APPROVAL of Consent Agenda-Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: Sheri Stebakken to St. Paul on December 2-3 for MRC2 Payments; Lorene Hanson to St. Cloud on December 6-8 AMC Conference; Lorene Hanson and Rita Hasbargen to St. Cloud on December 10-11 for Year End Financial and Payroll.

Approval of Minutes-Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of November 10, 2015.

SOCIAL SERVICES-Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners’ Warrants $ 10,946.52, Commissioners’ Warrants $ 25,240.63,

Cell Phone Stipends-Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve cell phone stipends for Alison Hauger and Joanna Onstad in the amount of $60.00 per month.

AUDITOR/TREASURER-Claims-Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

Revenue $17,647.62, Road & Bridge $62,386.61, Solid Waste $ 3,854.60, EDA $3,877.20

WARRANTS FOR PUBLICATION

Warrants Approved On 11/24/2015 For Payment 11/25/2015

Vendor Name                                                  Amount

                                                 Angle Outpost Resort                                                                          3,810.70

Compass Minerals America                                                          2,086.17

Gladen Construction, Inc.                                                             46,682.50

Lavalla Sand & Gravel Inc                                                              6,400.00

Mn Dept Of Transp                                                                         2,526.43

Msop-Mn Sex Offender Prgrm-462                                               2,098.40

Northwest Community Action, Inc                                                2,930.00

R & Q Trucking, Inc                                                                        3,155.10

41 Payments less than 2000   18,276.73

Final Total: 87,966.03

   Further moved to authorize the payment of the following auditor warrants: November 11, $261,380.11

November 11,             $ (480.00), November 12, $ 997,898.17, November 12,$246.50, November 17,

 $5,812.99.

Lost Warrant-Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously carried to approve the application and affidavit for lost warrant for Jennifer Erickson dated June 12, 2015 for $32.64 without furnishing indemnifying bond.

Cigarette Licenses-Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Cigarette License for Lindner-Hagen Grocers, Inc. DBA Lake of the Woods Foods effective January 1, 2016 thru June 30, 2016.

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve a cigarette License for Nels Holte, DBA Wash N Go effective December 1, 2015 thru June 30, 2016.

Part-time Dispatcher- Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve October 13, 2015 as the effective date of hire for Donald Castle.

Hoffman, Philipp, & Knutson, PLLC Contract-Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve a five year contract for year ending 2015 thru 2019 at $26,700 per year, provided activities and expenditures remain approximately the same and unexpected circumstances will not be encountered during the audit.

Snowmobile Trails Assistance Program-Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the State of Minnesota Snowmobile Trails Assistance Program Maintenance and Grooming Grant Agreement for 2016 with the following funding amount: Big Travers for $20,641.2, Border Trails TJ Grooming/BISF#3 for $90,914.80 and NW Angle Edgeriders for $49,565.60 effective July 1, 2015 thru June 30, 3016 and authorize chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign.

PERA –Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to conduct a vote on the Social Security coverage for eligible Correctional Plan members with a divided vote process and a referendum date of March 1, 2016.

PUBLIC WORKS

Solid Waste Assessments for 2016-Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof, and carried unanimously to approve the 2016 Solid Waste Assessment fees.

MIS DEPARTMENT-Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of the First Responder notification app in the amount of $975.00 with funding from the 911 fund or the revenue fund if 911 funds cannot be used.

Copy Machines-Motion was made by Commissioner Nordlof seconded by Commissioner Beckel and carried unanimously to approve the set up changes on copy machines with Marco.  

Law Enforcement Center Equipment-Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of Law Enforcement Equipment with $4,244.61 from the Sheriff’s fund and $2,603.85 from the 911 fund.

Recess-The meeting was called to recess at 10:45 a.m. and reconvened at 10:50 a.m. as follows:

Closed Session-Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to close the regular meeting at 10:50 a.m. and open the closed session pursuant to MN Statute § 13D.03, subd. 1(b), Labor Negotiations. The following were present: Commissioner Moorman, Hanson, Nordlof, Beckel, and County Auditor/Treasurer, Lorene Hanson. Commissioner Arnesen was available by phone conference.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to close the closed session at 11:10 a.m. and open the regular meeting.

 RECESS

With no further business before the board, Vice-Chair Moorman called the meeting to recess at 11:11 a.m.

Attest:                                                                                                            Approved: December 15, 2015

__________________________________                                        ______________________________

Lorene Hanson, County Auditor/Treasurer                                       Edward Arnesen

Chairman of the Board