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Lake of the Woods County Commissioner Proceedings (0330)

Commissioner Proceedings

February 23 2016

pursuant to MN. Statute 331A.01, subd. 10

 the published material is only a summary and the full text is available for public inspection

at the lake of the woods county auditor/treasurers’ office

 or by standard mail or electronic mail or lake of the woods county

website –www.lake-of-the-woods.mn.us

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 23, 2016, in the ITV room at the Lake of the Woods School.

Call to Order

Chairman Moorman called the meeting to order at 9:05 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Thomas Hanson, Ed Arnesen, Buck Nordlof, and Ken Moorman.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

High School Social Studies teacher, Mr.  Don Krause-Mr. Don Krause thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting.

Introduction-Chairman Moorman gave a brief description of the duties of County Commissioners.

Approval of Agenda-Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Lake of the Woods International Arena and Pequana Play House flyer.

Approval of Consent Agenda-Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the consent agenda as follows: Heather Blodgett to St. Cloud on February 22-23 for MN Choices Mentor Meeting; Leah Larson to Minneapolis on March 15-18 for MSSA Conference; Christine Hultman and Jodi Ferrier to St. Cloud on May 17-18 for SSIS MAPCY Training; Craig Severs to St. Cloud on June 10 for MN County Attorneys Association Child Support Conference;

Approval of Minutes-Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of February 9, 2016.

Auditor/TreasurerMotion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue $ 21,284.98, Road & Bridge  $23,319.74, Co. Develop $ 800.00, Solid Waste$8,218.66,EDA$ 1,782.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 2/23/2016 For Payment 2/26/2016

Vendor Name                                                  Amount

Information Systems Corporation                                                 6,923.00

John Deere Financial                                                                     2,419.13

Levasseur/Steve                                                                              2,150.62

Little Falls Machine, Inc                                                                  3,907.47

R & Q Trucking, Inc                                                                        3,107.60

Short Elliott Hendrickson, Inc                                                         2,845.62

Ziegler, Inc                                                                                     14,929.80

51 Payments less than 2000       19,122.14

Final Total:   55,405.38

Further moved to authorize the payment of the following auditor warrants: February 10, 2106 $11,698.77, February 16, 2016 $130,654.70, February 17, 2016 (125.80), February 17, 2016 $5,958.19, February 17, 2016 $31,278.17.    

Schrandt Cartway-Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to set the Continuance of a Public Hearing for David and Mary Schrandt Cartway for March 22, 2016 at 11:00 a.m. Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to authorize Chairman Moorman to sign the Order/Notice for Continuance of Public Hearing for David and Mary Schrandt cartway.

MN Department of Administration-Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Chairman Moorman, County Auditor/Treasurer, Lorene Hanson, Public Works Director, Tim Erickson, Social Service Director, Amy Ballard and County Sheriff, Gary Fish to sign the signature card for Federal and /or State Surplus Property.

Set-Up LicenseMotion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the Consumption and Display Permit for Ships Wheel Resort effective April 1, 2016 thru March 31, 2017 issued by the State of Minnesota.

SOCIAL SERVICES-Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the following claims against the county as follows: Commissioners Warrants: $10,358.00 and $5,427.97.

SWCDSWCD Resource Technician, Mike Hirst met with the board to review the 2015 Feedlot Program Report. Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the 2015 Feedlot Program Report from January 1, 2015 thru December 31, 2015 and authorize Chairman Moorman to sign.

HUMAN RESOURCE DIRECTOR-Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to adopt the model policy that IPAD created for Policy of Members of Public and Data of Subject and authorize Chairman Moorman to sign the notice of Adoption of Model Policies.

MIS DIRECTOR-Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the MIS Director, Peder Hovland to advertise, interview and hire for an IT Technician position at grade 10, step 1, $17.34 per hour, points 238.

Mail Boxes-Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to authorize MIS Director, Peder Hovland to purchase 20 additional mailbox licenses in the amount of $1,556 from the MIS budget.

 DNR-Baudette Area Wildlife Supervisor Scott Laudenslager and Red Lake Area Wildlife Manager Gretchen Mehmel met with the board and reviewed the past accomplishments and current projects in Lake of the Woods County.

HEADWATER REGIONAL DEVEOPMENT CENTER-HRDC Economic Development Director, Ryan Zemek met with the board to discuss the Property Assessed Clean Energy (PACE) which is a new way to finance energy efficiency and renewable energy upgrades to buildings of commercial property owners. Ryan explained that state law allows local units of government to enter into joint powers agreement to create a PACE program. The board requested that Ryan meet with County Attorney, James Austad and County Auditor/Treasurer, Lorene Hanson to discuss and review the joint powers agreement.

FRIENDS OF ZIPPEL BAY PARK-Tom Heinrich, representing Friends of Zippel Bay Park met with the board to discuss the possibility of the “Friends of Zippel Bay Park” to assist in grooming the ski-trails. Chairman Moorman received information from Acting Regional Manager, NW Region –Parks and Trails Gary Hoeft in regards of a Memorandum of Understanding to allow the Friends Group to work under the umbrella of the Lake of the Woods County to allow them to groom the trails at Zippel Bay State Park. County Auditor/Treasurer, Lorene Hanson explained to the board that these volunteers would not be eligible to be under the counties workers compensation; however they would be covered by general liability coverage.

GREAT NORTHERN TRANSMISSION LINE-Project Manager, Jim Atkinson met with the board and informed them that the preferred blue route was approved. The next step will be the right-away field activities to land owners and engineering designs for field surveyors to access property owner’s lands. Project completion date is June 1 2020.

RECESS-The meeting was called to recess at 11:55 a.m. and reconvened at 12:40 p.m. in the Commissioners Room as follows:

TOWARD ZERO DEATH PRESENTATION-Public Works Director, Tim Erickson, District State Aid Engineer Lou Tasa and Lieutenant Brad Norland met with the board and presented a power point, pictures and information on the Towards Zero Death Task Force.

PUBLIC WORKS-Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the purchase of extended cab pickup in the amount of $27,618.50.

Highway 11 Update-District State Aid Engineer, Lou Tasa discussed the upcoming State Highway 11 construction with the board.

RECESS-The meeting was called to recess at 2:10 p.m. and reconvened at 2:24 p.m. as follows:

CLOSED SESSION-Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to close the regular meeting at 2:30 p.m. and open the closed session pursuant to MN Stat. § 13D.05, Subd. 3(b), Attorney Client Privileges to discuss Wetland Mitigation. The following were in attendance: Commissioners Arnesen, Nordlof, Hanson, Beckel and Moorman. County Auditor/Treasurer, Lorene Hanson and County Attorney, James Austad. Wetland Mitigation Attorney, John Kolb via conference call.  SWCD board members: Russ Hansen, John Sonstegard, Roger Krause, Frank Sindelir and Nancy Dunnell. SWCD Staff, Mike Hirst and Josh Stromlund.  Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the closed session and open the regular meeting at 4:00 p.m.

JERRY AND SHARON KROHN-Land owners Jerry and Sharon Krohn met with the board and informed them that back in 1969 that the Legislatures passed a law to include there land within the designated Zippel Bay State Parks Boundary. They attempted to get this land removed from within the park boundary in 2014, but at that time the Parks Division of the DNR refused their request. Krohn’s asked the board for support on having their parcel of land deleted from the legislative boundary.

The following Resolution was offered by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously the following resolution: Resolution No. 15-02-01 DELETE LAND FROM LEGISLATIVE BOUNDRY OF ZIPPEL STATE PARK WHEREAS, in 1969 Legislature of the State of Minnesota enacted Chapter 85.012.61, History Item 1969  C 879 S 1,  State parks;  Subdivision 1. Acquisition of lands. The lands described in this section are added to the boundaries of the designated state parks, waysides, and recreational reserves and the commissioner of administration for the commissioner of conservation is authorized to acquire by gift, purchase, or if expressly authorized by law, by condemnation proceedings the lands as described. Any land which now is or hereafter becomes tax-forfeited land and is located within the described park boundaries is hereby withdrawn from sale and is transferred from the custody, control, and supervision of the county board of the county to  the commissioner of conservation, free from any trust in favor of the interested taxing districts. The commissioner shall execute a certificate of acceptance of the lands on behalf of the state for such purpose and transmit the same to the county auditor of the county for record as provided by law in the case of tax-forfeited land transferred to the commissioner by resolution of the county board for conservation purposes. Any lands within the herein described boundaries which may be owned by the United States and managed by any of its agents may be acquired by land exchange, direct transfer, or purchase as federal laws may prescribe. The lands acquired pursuant to this section shall be administered in the same manner as provided for other state parks and shall be perpetually dedicated for such use.

WHEREAS, Subd. 13. Zippel Bay Recreation Reserve, Lake of the Woods County; states all of the Northwest Quarter of the Southeast Quarter of Section 10; all of Government lot 3 of Section 11; all of the South Half of the Northwest Quarter and the Northwest Quarter of the  Northwest Quarter of Section 14; all in Township 162 North, Range 33 West; WHEREAS; all of the Northwest Quarter of the Southeast Quarter of Section 10 was sold to the State of Minnesota in 1961; all of Government Lot 3 of Section 11 was sold to the State of Minnesota in 1971; all of the Northwest Quarter of the Northwest Quarter of Section 14 was sold to the State of Minnesota in 1973; all in township 162 North, Range 33 west; NOW THERFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners, upon request of current Land Owner hereby request the State Legislators delete all of the south half of the northwest quarter of section 14, Township 162 North, Range 33 West located in Lake of the Woods County from the boundaries of the Legislative designated Zippel Bay State Parks reserve.

CORRESPONDENCE-The boards acknowledge the following: Pequana Play House and Lake of the Woods International Ice Arena.

Recess-With no further business before the board, Chairman Moorman called the meeting to recess at 4:25 p.m.

Attest:                                                                                     Approved: March 8, 2016

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Ken Moorman

County Auditor/Treasurer      

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