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Lake of the Woods Commissioners Proceedings (0621)

Commissioner Proceedings

April 26, 2016

pursuant to MN. Statute 331A.01, subd. 10

 the published material is only a summary and the full text is available for public inspection

at the lake of the woods county auditor/treasurers’ office

 or by standard mail or electronic mail or lake of the woods county

website –www.lake-of-the-woods.mn.us

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 26, 2016 at Lake of the Woods County in the Commissioners Room.

Call to Order-Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Thomas Hanson, Ed Arnesen, Patty Beckel, Ken Moorman and Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda-Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Add: travel for Josh Stromlund, Snowmobile Trail resolutions and Sanford Air Med correspondence.

Approval of Consent Agenda-Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the consent agenda; Amy Ballard to Brainerd for the MACSSA Spring Conference June 1-3; Lorene Hanson and Erik Tange to Brainerd for 2016 Election Training on April26-29, Josh Stromlund to St. Paul for MN Roundtable Advisory Work Group May 15-16.

Approval of Minutes-Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of April 12, 2016.

MIS-MIS Director, Peder Hovland met with the board and introduced newly hired IT Tech Nels Hanson to the board.

SHERIFF-Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to authorize Chairman Moorman to sign the letter from Klein McCarthy Architects quote r to provide a study to determine the costs for a new Law Enforcement Complex in the amount of $5,000 which includes architectural and basic cost estimating services only.

Sheriff Car-Commissioners Hanson and Beckel, committee members of the Airport Commissioner, requested that Sheriff Gary Fish bring back the Sheriff Car from the Airport to put on bid sale.
ASSESSOR-County Assessor, MaryJo Otten met with the board requesting approval to hire seasonal help. The board requested that she meet with Human Resource Director, Karen Ose for a job description and bring back to the board.

VETERANS SERVICE –Veterans Service Officer, Rick Rone met with the board and presented the Veterans Service Office 1st Quarter Report.

LAKE OF THE WOODS MENTAL HEALTH /LOCAL ADVISORY-Kathleen Pochailo, Chairperson for Mental Health Local Advisory Council met with the board and presented the File of Life Campaign. File of Life is a miniature medical history file that can be kept at home on the fridge; personal sized file is also available to be kept in a car or on person which will help in medical emergencies.

DNR FORESTER-Baudette DNR Forester, Nick Abel met with the board to discuss Timber contracts. He explained that the state will oversee timber contracts from the beginning to the end at no cost.

AQUATIC INVASIVE SPECIES-SWCD Resource Technician, Mike Hirst met with the board and informed them that they have hired five (5) Local Water Craft Inspectors for the summer season at the cost of $25,000; and they need permission from the county to be able to use Jim’s Corner at the Northwest Angle for inspection site. The county leases that land from the State of Minnesota.

Motion-Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the AIS committee to use the Jim’s Corner parking lot for watercraft inspection site.RECESS-The meeting was called to recess at 10:55 a.m. and reconvened at 11:00 a.m.

LAND AND WATER PLANNING –Land and Water Planning Director met with the board to discuss the possibility of vacating the dedicated road within the Kelly Creek Plat. Josh explained that the dedicated road was never constructed. Public Works Director stated that no county money was spent on this road, for it has never been built.

Motion-Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to start the process of a road vacation within Kelly Creek Plat.

SOCIAL SERVICES-Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims against the county: Commissioners Warrants:10,750.70; Commissioners Warrants:9,176.61.

AUDITOR/TREASURER-Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the claims against the county as follows: Revenue $ 25,512.71, Road & Bridge $177,658.27, Solid Waste$8,840.45, EDA $2,569.56:

WARRANTS FOR PUBLICATION

Warrants Approved On 4/26/2016 For Payment 4/29/2016

Vendor Name                                                  Amount

American Solutions For Business                                                         2,138.11

Asphalt Zipper Inc                                                                               168,360.00

Mar-Kit Landfill                                                                                        2,561.00

Minnesota Ui                                                                                           4,752.28

National Business Furniture, LLC                                                         3,076.45

Northern Light Region                                                                             5,219.40

Northwest Angle&Island Freight,Inc                                                      2650.00

56 Payments less than 2000   25,823.75

Final Total: 214,580.99

Further moved to authorize the payment of the following auditor warrants: April 13, $ 84,942.56, April 20, $157,131.41.    

CHSCounty Auditor/Treasurer, Lorene Hanson met with the board and informed them that Jan Olson resigned as the appointee for the North Country Community Health Board and North Country Community Health Services Advisory Committee. Chairman Moorman informed the board that LakeWood Health Center will recommend an appointee for the board.

Rental Rehabilitation- Resolution-The following resolution was offered by Commissioner Hanson, seconded by Commissioner Beckel and moved for adoption:RESOLUTION NO. 16-04-09

Authorizing Implementation of the Minnesota Housing Finance Agency’s Rental Rehabilitation Deferred Loan Pilot Program in Lake of the Woods County by the Headwaters Regional Development Commission

WHEREAS, the Headwaters Regional Development Commissioner was awarded $100,000 by the Minnesota Housing Finance Agency to implement the Rental Rehabilitation deferred Loan Pilot Program in the Headwaters Region on behalf of Minnesota Housing, and WHEREAS, there is a need for improvement of rental housing units within Lake of the Woods County, and,WHEREAS, Lake of the Woods County may designate the administrative entity for implementation of the loan program within its jurisdiction.NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF LAKE OF THE WOODS COUNTY, MINNESOTA, that the County hereby designates the Headwaters /Regional Development Commission as the administrative entity for the Rental Rehabilitation Deferred Loan Pilot Program in Lake of the Woods County through December 31, 2018.

Sponsorship of Snowmobile Trails Resolutions

The following resolution was offered by Commissioner Arnesen and moved for adoption: Resolution No. 16-04-06 Sponsorship of Snowmobile Trails Assistance Program BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club. BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene G Hanson is hereby authorized to serve as the fiscal agent for the above referenced project. The resolution was seconded by Commissioner Nordlof and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Hanson and moved for adoption: Resolution No. 16-04-07Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails/TJ Grooming. BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene G Hanson is hereby authorized to serve as the fiscal agent for the above referenced project. The resolution was seconded by Commissioner Beckel and the same being put to a vote was unanimously carried.The following resolution was offered by Commissioner Nordlof and moved for adoption: Resolution No. 16-04-08 Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters. BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project. The resolution was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Joint Housing Meeting/Revenue and Expenditures-County Auditor/Treasurer, Lorene Hanson met with the board and informed them that the Joint Housing Meeting was organized for May 2, at 5:30 in the Commissioners Room; Lorene reviewed the Revenue and Expenditures for the first quarter.

CORRESPONDENCE/COMMITTEE UPDATES-The board reviewed Impact 20/20 Housing Action Network meeting on May 11 in Erskine and Sanford AirMed membership program. Commissioner Beckel updated the board on GIZIIBII and the Wheelers Point Sewer District; Commissioner Arnesen informed the board that there is a possibility that an addition maybe added to the NWA School.

Recess-With no further business before the board, Chairman Moorman called the meeting to recess at 12:10 p.m.

Attest:                                                                                     Approved: May 10, 2016

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Ken Moorman

County Auditor/Treasurer      

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