Greenbush/Middle River School Board Proceedings (0629)

Minutes of Regular Meeting

The Board of Trustees
Greenbush Middle River ISD 2683

A Regular Meeting of the Board of Trustees of Greenbush Middle River ISD 2683 was held Monday, April 18, 2016, beginning at 7:30 PM in the Greenbush.
1.  Call to Order at 7:35 P.M.
2.  Roll Call
2. 1.  Roll Call: Carrie Jo Howard, Shane Kilen, Joseph Melby, Jeff Nelson, Paul Robinson, Kurt Stenberg, Laurie Stromsodt
2. 2.  Administration: Tom Jerome, Sharon Schultz, Eldon Sparby
Other attendees:  Mara Gust, Terry Howard, Kara Nelson, Greg Crowe, Cathy Schenkey, Bev Klegstad, Verna Flaten, Todd Bergeron, Bryce Bergeron, Chloe Vanderport, Emily McLean, Jonathon Peterson, Joel Howard, Tara Kern, Mary Stauffenecker, Janice Wollin, Cooky Kujava, Ryan Bergeron, Brandon Kuznia, Arlette Pearson
3.  Approval of Agenda
3. 1.  A motion was made by Carrie Jo Howard, seconded by Joe Melby and UC that, BE IT RESOLVED that the Board of Education approve the agenda of the April 18th, 2016 Regular Board Meeting as amended.
4.  Minutes
4. 1.  A motion was made by Carrie Jo Howard seconded by Laurie Stromsodt and UC that, BE IT RESOLVED that the Board of Education approve the minutes of the preceding regular meeting of March 21st, 2016.
5.  Business Services
5. 1.  A motion was made by Kurt Stenberg, seconded by Laurie Stromsodt and UC  that, BE IT RESOLVED that the Board of Education approves the payment of bills check #32807 through check #32185 for a total of $199,193.55 and Purchasing Card electronic payments dated March 5th, 2016 and Electronic Funds Transfers as submitted.
5. 2.  Treasurer’s Report
6.  Reports
6. 1.  Listening Session
Mara Gust thanked all “Teachers and Building Administration” for all of the opportunities offered to students.
Cathy Schenkey asked if there would be an opportunity for public comment at the upcoming Board Training.  Mr. Jerome stated that he was not sure but would check.  Upon checking, it was determined through MSBA that there would be no public comment at the upcoming Board Training Session.
6. 2.  10th Grade students “PodCasting”
6. 3.  Ehlers & Associates gave presentation regarding the bonding for the original heating, ventilation project.
7.  Communications
7. 1.  Superintendent
7. 1. a. Greenbush Middle River School District Enrollment
• As of April 11th, 2016: Greenbush Middle River School District enrollment is: 408        
• Greenbush School: Grades K-5/9-12 = 244
• Middle River School: Grades K-3/5-8 = 164
• Enrollment in April of 2016 academic year was 420
7. 1. b.  Buildings and Grounds
• Repairs are required and scheduled to take place on the LP Steam Boiler located within the Greenbush School site.
7. 1. c. Greenbush Middle River School District Budget to Actual expenditure report
• As requested by board member, document will be provided on monthly basis.
• Budget consists of 5 fund balances:
o  01 General Fund
o  02 Food Service
o  04 Community Services
o  07 Debt Redemption
o  08 Scholarships
o  09 Student Activities
7. 1. d.  Greenbush Middle River School District 2016 – 2017 Academic Calendar
• Calendar has been presented to staff members as well as Administration
• Certified staff preference for calendar is:  Option 3
7. 1. e. Refinancing of School Bond
• Refinancing the School District existing bonds
• Resolution will allow district to proceed with the issuance of new bonds that will carry lower interest rate than our existing bond
• Proceeds from the new bonds will pay off the previous, higher rate bonds
Action will not provide additional district funds, but will reduce the taxes to be levied to pay existing debt service bonds
• Estimated total savings is approximately $50,000 after the bond issuance costs
• Savings will reduce tax levy each year between 2017 and 2025
7. 1. f. Greenbush Middle River School District Staffing
• Family and Consumer Science Teaching Position
• Greenbush Middle River School District has advertised for position utilizing EdPost as well as School District Designated Newspapers
• Mrs. Schultz and Mr. Sparby have interviewed candidate – upon being offered the position, candidate declined.
• Tenure Recommendation
• Administration is recommending the granting of Tenure to Mr. Tyler Campbell
• Retirement
• Mr. Sparby has submitted letter of retirement effective end of the 2015-2016 academic year.  Board members Howard and Kilen expressed thank you for opportunities and incredible service to our district.  Howard expressed regret that Mr. Sparby and his wife have been so chastised within their own community for supporting a board action.
7. 1. g.  Minnesota School Board Association Board Training
• MSBA board training will be conducted on April 27th at 6:00 p.m. in the Greenbush School site library
• Date agreed upon by all parties
• Full participation is required/encouraged
• Katie Klanderud from MSBA will serve as facilitator
• Training will occur in the evening (approximately 3 hours)
7. 1. h.  Greenbush Middle River School District Dinner Theater
• Under the direction of Mr. Tyler Campbell
• Assistance from Kaydell Super and others
• Dinner Theater : April 21st, 22nd and 23rd at 6:30 
• Tickets $20.00 or 5.00 for performance only
• Performance is entitled : Dungeons, Dragons and Drama
• Evening will consist of 3 plays: 1965 Mustang, Borders and Next!
• Students in grades 9 – 12 will perform
7. 1. i. FIRST Robotics World Championship
• St. Louis, Missouri
• April 27th – 30th
7. 1. j. Greenbush Community Area Fund
• Currently accepting grant applications from educators 
Grant application has been submitted for reading enrichment program as well as anticipated grant requests for capital items within classroom such as desks, tables, supplemental materials
7. 1. k.  Blue Cross / Blue Shield
• District has received renewal rates for upcoming year
• District has been informed it will experience a 19% increase in Health Insurance premiums
• Meeting is being set up with BC/BS rep to discuss plans/options for district employees if interested
7. 1. l. Gym Floor Repairs
8.  Principal Report
8. 1. Principal Sparby
8. 1. a. National History Bee 
• Elizabeth Gust has qualified and will participate at competition in Chicago in June
8. 1. b.  On-Line Classes 
8. 1. c. Proposed Dissolution of Cooperation Agreement with Thief River Falls regarding Boys Cross Country
8. 1. d.  Proposed Cross Country Cooperation Agreement with Badger and Roseau School District
8. 1. e. Knowledge Bowl did very well at State competition
Wrestling Events
Sports Board – need new volleyball standards
8. 2.  Principal Schultz
8. 2. a. MCA Testing
8. 2. b.  ACT tests offered at school
9.  Proposed Resolutions March 21st, 2016
9. 1.  A motion was made by Carrie Jo Howard, seconded by Joe Melby, and UC that, BE IT RESOLVED that the Board of Education of District 2683 approve 2016 – 2017 calendar option # 3.
9. 2.  A motion was made by Paul Robinson, seconded by Laurie Stromsodt, and UC that, BE IT RESOLVED the Board of Education of District 2683 agrees to the dissolution of Boys Cross Country cooperative with Thief River Falls School District.
9. 3.  A motion was made by Joe Melby, seconded by Kurt Stenberg, and UC that, BE IT RESOLVED the Board of Education of District 2683 grant tenure to Tyler Campbell as Elementary Education Teacher.
9. 4.  A motion was made by Shane Kilen, seconded by Joe Melby, and UC that, BE IT RESOLVED the Board of Education of District 2683 accept the resignation of Mr. Eldon Sparby, the Greenbush Middle River High School and Greenbush Elementary School Principal as well as  Athletic Director.
9. 5. A motion was made by Paul Robinson, seconded by Laurie Stromsodt, and UC that, BE IT RESOLVED the Board of Education of District 2683 accept the resignation of Gene Jacobson as bus driver.
9. 6. Upon a motion by Jeff Nelson, BE IT RESOLVED by the School Board of Independent School District No. 2683 (Greenbush-Middle River), Minnesota, as follows:
1.   Bond Authorization.  The School Board has determined that it is necessary and expedient to issue $565,000 General Obligation Alternative Facility Refunding Bonds, Series 2016A.
2.    Sale.  The District has retained Ehlers & Associates, Inc. (Ehlers) in Roseville, Minnesota, as its independent financial advisor for the Bonds.  Ehlers is authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9).  If the issuance of the Bonds is approved, the School Board shall meet at the time and place specified in the Official Statement to receive and consider proposals for the purchase of the Bonds.
3.    Official Statement; Negotiation of Sale.  Ehlers is authorized to prepare and distribute an Official Statement and to open, read and tabulate the proposals for presentation to the Board.
4.  Minnesota School District Credit Enhancement Program. 
(a) The District hereby covenants and obligates itself to notify the Commissioner of Education of a potential default in the payment of principal and interest on the Bonds and to use the provisions of Minnesota Statutes, Section 126C.55 to guarantee payment of the principal and interest on the Bonds when due.  The District further covenants to deposit with the Registrar or any successor paying agent three (3) days prior to the date on which a payment is due an amount sufficient to make that payment or to notify the Commissioner of Education that it will be unable to make all or a portion of that payment.  The Registrar for the Bonds is authorized and directed to notify the Commissioner of Education if it becomes aware of a potential default in the payment of principal or interest on the Bonds or if, on the day two (2) business days prior to the date a payment is due on the Bonds, there are insufficient funds to make that payment on deposit with the Registrar.  The District understands that as a result of its covenant to be bound by the provision of Minnesota Statutes, Section 126C.55, the provisions of that section shall be binding as long as any Bonds of this issue remain outstanding.
(b) The District further covenants to comply with all procedures now and hereafter established by the Departments of Management and Budget and Education of the State of Minnesota pursuant to Minnesota Statutes, Section 126C.55, subdivision 2(c) and otherwise to take such actions as necessary to comply with that section.  The chair, clerk, superintendent or business manager is authorized to execute any applicable Minnesota Department of Education forms.
The motion for adoption of the foregoing resolution was duly seconded by Member Joe Melby, and upon vote being taken thereon, the following voted in favor thereof:  Kilen, Nelson, Robinson, Melby, Howard, Stromsodt, Stenberg.
and the following voted against the same: 
whereupon the resolution was declared duly passed and adopted.
9. 7.  A motion was made by Paul Robinson, seconded by Kurt Stenberg, and UC that, BE IT RESOLVED that the Board of Education of District 2683 accept the following donation(s).  
• South 89 Seed and Service, LLC  to GMR FIRST Robotics  $500.00
• Monsanto  to GMR FIRST Robotics $2,500.00
• Greenbush – Badger Lions Club to GMR Close – UP $500.00
• POLARIS to GMR Robotics $3,000.00
• Middle River Women of Today to GMR FIRST Robotics $100.00
• “Anonymous” to GMR FIRST Robotics $500.00
• POLARIS to GMR FIRST Robotics $5,000.00
• POLARIS to GMR FIRST Robotics $2,500.00
• Mattracks, Inc to GMR FIRST Robotics $500.00
• LifeCare Medical Center to GMR FIRST Robotics $500.00
• AgCountry Farm Credit Services to GMR FIRST Robotics $250.00
• American Legion Post #444 to GMR FIRST Robotics  $250.00
• American Legion Post 88 to GMR FIRST Robotics $3,000.00
• Anonymous Donation to GMR Music Department  $50.00
10.  Adjournment
Motion:  Carrie Jo Howard                                
Second:  Joe Melby
11.  Communications
Regular School Board Meeting – May 16th, 7:30 p.m. at Middle River

Minutes of Special Meeting
The Board of Trustees
Greenbush Middle River ISD 2683
A Special Meeting of the Board of Trustees of Greenbush Middle River ISD 2683 was held Wednesday, April 27, 2016, beginning at 6:00 PM in the Greenbush.
1.  Call to Order at 6:02 P.M.
2.  Roll Call
2. 1.  Roll Call: Carrie Jo Howard, Shane Kilen, Joseph Melby, Jeff Nelson, Paul Robinson, Kurt Stenberg, Laurie Stromsodt
2. 2. Administration: Tom Jerome, Sharon Schultz
Katie Klanderud and Peter Campion of MSBA, Arlette Pearson, Mark Stromsodt, Verna Flaten
3.  Approval of Agenda
3. 1. A motion was made by Kurt Stenberg, seconded by Joe Melby and UC  that, BE IT RESOLVED that the Board of Education approve the agenda of the April 27th, 2016 Special Board Meeting as presented.
4.  Reports
4. 1. Minnesota School Board Association 
• Greenbush Middle River School Board Training provided by Minnesota School Board Association
• Facilitator: Katie Klanderud and Peter Campion
5.  Adjournment
Motion:  Carrie Jo Howard                               
Second:  Paul Robinson
6. Communications
• Regular School Board Meeting – May 16th, 7:30 p.m. at Middle River.
(June 8, 2016)

Leave a Comment