Lake of the Woods County Commissioner Proceedings (0817)

Commissioner Proceedings

July 12, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 12, 2016 at Lake of the Woods County Government Center in the Commissioners Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Thomas Hanson, Ed Arnesen, Patty Beckel, Ken Moorman, and Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

 

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Travel, State Auditors, Ditch Discussion and Baudette Arena.

 

Approval of Consent Agenda   

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following consent agenda:  Whitnie and Alisa to Basic Appraisal Principles July 17-21 Whitnie to Basic Appraisal Procedures July 31-Aug 4 & Mass Appraisal Basics – August 21-25, in St. Cloud, Craig Severs to attend the MFSRC (Minnesota Family Support & Recovery Council) Child Support Conference in St. Cloud Minnesota from October 2-5, 2016,   Steve Sindelir to County Ag Inspector Conference in Biwabik from July 18-20, Leah Larson and Karlene Stay to Audit Protection Training in Staples, Angie Eason and Cassie Brune for SNAP Improvement Conference in St. Paul  July 26-29, and Cassie Brune to MFWCAA Conference October 12-14 in Alexandria.

                                               

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of June 28, 2016.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following claims against the county: Commissioners Warrants: $10,203.80; Commissioners Warrants: $4,339.39.

Group Residential Housing Services

Social Service Director, Amy Ballard met with the board requesting approval to enter into Group Residential Housing Agreements.

Motion

Motion made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the Lake of the Woods County Social Services Group Residential Housing Services agreements with Jan and Steve Olson, Dave and Mary Gens and Lakewood Health Center, Parkers Arc for the provision of GRH services.

 

Northwest Community Action

Commissioner Arnesen informed the board that he attended the NWCA meeting and discussion of youth prevention programs.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Revenue $66,740.32, Road & Bridge $127,743.92, Co. Develp $5,800.00, Natl Resc. Enhanc $6,017.00 Solid Waste $33,269.13, EDA $310.07.

Further moved to authorize the payment of the following auditor warrants: June 15, 2016- $39,222.00, June 15, 2016- $338,960.88, June 22, 2016- $35,782.01.    

WARRANTS FOR PUBLICATION

Warrants Approved On 7/12/2016 For Payment 7/15/2016

Vendor Name                                                  Amount

Baudette LOW Chamber Of Commerce                                                  9,300.00

Cenex Co-Op Services, Inc.                                                                     6,638.08

Envirotech Services Inc                                                                           83,886.37

Esri                                                                                                              2,060.00

Fort Distributors Ltd                                                                                 17,518.20

Howard’s Oil Company                                                                             5,559.50

Independent Emergency Services                                                           33,621.08

Jake’s Quality Tire Inc                                                                               4,518.08

LOW Highway Dept                                                                                   7,070.00

Mar-Kit Landfill                                                                                         16,443.00

R & Q Trucking, Inc                                                                                   5,660.20

Rinke-Noonan                                                                                             6,017.00

Sun Monitoring                                                                                           2,710.00

University Of Mn                                                                                        8,610.12

Woody’s Service                                                                                        5,618.59

Ziegler, Inc                                                                                                  2,994.06

57 Payments less than 2000   21,656.16

Final Total:   239,880.44

Canvassing Board

County Auditor/Treasurer, Lorene Hanson met with the board requesting appointment of two Commissioners to the 2016 canvassing board, election judges pay and appointment of election judges for the primary and general election.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to appoint Commissioners Moorman and Nordlof to the Canvassing Board for the 2016 Primary and General Election.

Judges Pay

Motion

Motion was made by Commissioner Nordlof’, seconded by Commissioner Hanson and carried unanimously to approve the hourly rate of pay for election judges as follows: head election judges at $10.50 per hour and election judges at $10.00 per hour, effective with the 2016 elections.

Election Judge Appointments

Motion

Motion was made by Commissioner Buck Nordlof to approve the following election judges for the 2016 primary and general elections:  Mary Marhula, Dorothy Chapman, Christie Russell, Sandy Peterson, Judy Johnson, Shelley Pepera, Aprille Levasseur, Rita Krause, Margie Sporlein, Stacy Novak, Dale Boretski, Steve Sindelir, Dawn Christianson, John Carroll, Dena Pieper, Sandy Carlson, Alisa Jacobsen, Heather Blodgett, Barb Larson, Douglas Sell, Jo Aery, Jamie Boretski-LaValla, Janet Rudd, Rita Hasbargen, Erik Tange and Lorene Hanson.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Lost Warrant

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the application and affidavit for lost warrant for Paula Craig dated December 18, 2015 for $104.90 without furnishing indemnifying bond

Drug Court Invoice

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that she received an invoice from the State of Minnesota, Ninth Judicial District for expenses related to the Borderland Substance Abuse Court Coordinator position and Probation Officer position for salary and fringe expenses. The board requested that Coordinator, Christina Husbands meet with the board to discuss the budget and invoice.

Annual Financial Audits

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that MN Statutes permits counties to choose to have their annual audit performed by the State Auditor, or may choose to have the audit performed by a CPA firm and therefore requires a resolution passed by the County Board on whom they choose to retain for this service.

Resolution

The following resolution was offered by Commissioner Beckel and moved for adoption:

 

A Resolution Declaring Lake of the Woods County’s Intent to Retain

Hoffman, Philipp, & Knutson, PLLC to Perform its Annual Financial Audit

 

Resolution 16-07-01

 

WHEREAS, Minnesota Statutes, Section §6.481, Subdivision 2 requires counties to have an annual financial audit; and

WHEREAS, Minnesota Statutes, Section §6.481, Subdivision 2 permits counties to “choose to have the audit performed by the State Auditor, or may choose to have the audit performed by a CPA firm”;

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County chooses to retain the services of a CPA firm, that meets the requirements established in Minnesota Statutes, Section §326A.05, for its annual financial audit.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Gary Fish met with the board and informed the board that he hired a transport company to pick up a prisoner out of state with cost of $1,200.00.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve U.S. Prisoner Transport Company to provide prisoner pickup in the amount of $1,200.00 from the sheriff’s budget.

OLD/NEW BUSINESS

Land Trade- Waiting for the deeds for land to be transferred to County.

Wheelers Point Sewer Project- Commissioner Beckel will call and get an update on the progress.

Clementson Property- Commissioner Hanson will meet with DNR to see what plans they have drawn up for the park.

DITCH DISCUSSION

Marshall Nelson met with the board to discuss the progress on the Ditches from the last meeting. The board informed him that the Auditor/Treasure’s office is working on beneficiaries of the ditches. Marshall requested that the Outlet be cleaned on Ditch 26, maintenance on other areas be maintained; and beaver dams need to be blown which is affecting County Road 3.

BAUDETTE ARENA

Barry Westerlund, representing the Baudette Arena met with the board to update them on the R22 Systems, and floor replacement.

ARENAS

The board discussed funding requests from both Arenas with Barry Westerlund, Derik Olson and Mike Schulz. The board said that they want to support the youth but that they want the two boards to come together to bring a joint vision on how these two arenas will move forward, before requesting any county support in the future. 

 

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 11:33 a.m.

Attest:                                                                                     Approved: July 26, 2016

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Ken Moorman

County Auditor/Treasurer 

Commissioner Proceedings

July 12, 2016

pursuant to MN. Statute 331A.01, subd. 10

 the published material is only a summary and the full text is available for public inspection

at the lake of the woods county auditor/treasurers’ office

 or by standard mail or electronic mail or lake of the woods county

website –www.lake-of-the-woods.mn.us

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 12, 2016 at Lake of the Woods County Government Center in the Commissioners Room.

Call to Order-Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Thomas Hanson, Ed Arnesen, Patty Beckel, Ken Moorman, and Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda-Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Travel, State Auditors, Ditch Discussion and Baudette Arena.

 Approval of Consent Agenda -Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following consent agenda:  Whitnie and Alisa to Basic Appraisal Principles  July 17-21 Whitnie to Basic Appraisal Procedures July 31-Aug 4 & Mass Appraisal Basics – August 21-25, in St. Cloud, Craig Severs to attend the MFSRC (Minnesota Family Support & Recovery Council) Child Support Conference in St. Cloud Minnesota from October 2-5,   Steve Sindelir to County Ag Inspector Conference in Biwabik from July 18-20, Leah Larson and Karlene Stay to Audit Protection Training in Staples, Angie Eason and Cassie  for SNAP Improvement Conference in St. Paul July 26-29 and Cassie Brune to MFWCAA Conference October 12-14 in Alexandria.

Approval of Minutes-Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of June 28, 2016.

SOCIAL SERVICES-Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following claims against the county: Commissioners Warrants: $10,203.80; Commissioners Warrants: $4,339.39.

Group Residential Housing Services-Motion made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the Lake of the Woods County Social Services Group Residential Housing Services agreements with Jan and Steve Olson, Dave and Mary Gens and Lakewood Health Center, Parkers Arc for the provision of GRH services.

Northwest Community Action-Commissioner Arnesen informed the board that he attended the NWCA meeting and discussion of youth prevention programs.

AUDITOR/TREASURER-Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Revenue $66,740.32, Road & Bridge $127,743.92, Co. Develp $5,800.00, Natl Resc. Enhanc $6,017.00 Solid Waste $33,269.13, EDA $310.07. Further moved to authorize the payment of the following auditor warrants: June 15, 2016- $39,222.00, June 15, 2016- $338,960.88, June 22, 2016- $35,782.01.    

WARRANTS FOR PUBLICATION

Warrants Approved On 7/12/2016 For Payment 7/15/2016

Vendor Name                                                  Amount

Baudette LOW Chamber Of Commerce                                                  9,300.00

Cenex Co-Op Services, Inc.                                                                     6,638.08

Envirotech Services Inc                                                                           83,886.37

Esri                                                                                                              2,060.00

Fort Distributors Ltd                                                                                 17,518.20

Howard’s Oil Company                                                                             5,559.50

Independent Emergency Services                                                           33,621.08

Jake’s Quality Tire Inc                                                                               4,518.08

LOW Highway Dept                                                                                   7,070.00

Mar-Kit Landfill                                                                                         16,443.00

R & Q Trucking, Inc                                                                                   5,660.20

Rinke-Noonan                                                                                             6,017.00

Sun Monitoring                                                                                           2,710.00

University Of Mn                                                                                        8,610.12

Woody’s Service                                                                                        5,618.59

Ziegler, Inc                                                                                                  2,994.06

57 Payments less than 2000   21,656.16

Final Total:   239,880.44

Canvassing-Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to appoint Commissioners Moorman and Nordlof to the Canvassing Board for the 2016 Primary and General Election.

Judges Pay-Motion was made by Commissioner Nordlof’, seconded by Commissioner Hanson and carried unanimously to approve the hourly rate of pay for election judges as follows: head election judges at $10.50 per hour and election judges at $10.00 per hour, effective with the 2016 elections.

Election Judge Appointments-Motion was made by Commissioner Buck Nordlof to approve the following election judges for the 2016 primary and general elections:  Mary Marhula, Dorothy Chapman, Christie Russell, Sandy Peterson, Judy Johnson, Shelley Pepera, Aprille Levasseur, Rita Krause, Margie Sporlein, Stacy Novak, Dale Boretski, Steve Sindelir, Dawn Christianson, John Carroll, Dena Pieper, Sandy Carlson, Alisa Jacobsen, Heather Blodgett, Barb Larson, Douglas Sell, Jo Aery, Jamie Boretski-LaValla, Janet Rudd, Rita Hasbargen, Erik Tange and Lorene Hanson.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Lost Warrant-Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the application and affidavit for lost warrant for Paula Craig dated December 18, 2015 for $104.90 without furnishing indemnifying bond

Drug Court Invoice-County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that she received an invoice from the State of Minnesota, Ninth Judicial District for expenses related to the Borderland Substance Abuse Court Coordinator position and Probation Officer position for salary and fringe expenses. The board requested that Coordinator, Christina Husbands meet with the board to discuss the budget and invoice.

Annual Financial Audits-Resolution

The following resolution was offered by Commissioner Beckel and moved for adoption: A Resolution Declaring Lake of the Woods County’s Intent to Retain Hoffman, Philipp, & Knutson, PLLC to Perform its Annual Financial Audit Resolution 16-07-01

WHEREAS, Minnesota Statutes, Section §6.481, Subdivision 2 requires counties to have an annual financial audit; andWHEREAS, Minnesota Statutes, Section §6.481, Subdivision 2 permits counties to “choose to have the audit performed by the State Auditor, or may choose to have the audit performed by a CPA firm”;NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County chooses to retain the services of a CPA firm, that meets the requirements established in Minnesota Statutes, Section §326A.05, for its annual financial audit.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

SHERIFF-Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve U.S. Prisoner Transport Company to provide prisoner pickup in the amount of $1,200.00 from the sheriff’s budget.

OLD/NEW BUSINESS-Land Trade- Waiting for the deeds for land to be transferred to County.

Wheelers Point Sewer Project- Commissioner Beckel will call and get an update on the progress.

Clementson Property- Commissioner Hanson will meet with DNR to see what plans they have drawn up for the park.

DITCH DISCUSSION-Marshall Nelson met with the board to discuss the progress on the Ditches from the last meeting. The board informed him that the Auditor/Treasure’s office is working on beneficiaries of the ditches. Marshall requested that the Outlet be cleaned on Ditch 26, maintenance on other areas be maintained; and beaver dams need to be blown which is affecting County Road 3.

BAUDETTE ARENA-Barry Westerlund, representing the Baudette Arena met with the board to update them on the R22 Systems, and floor replacement.

ARENAS-The board discussed funding requests from both Arenas with Barry Westerlund, Derik Olson and Mike Schulz. The board said that they want to support the youth but that they want the two boards to come together to bring a joint vision on how these two arenas will move forward, before requesting any county support in the future. 

Recess-With no further business before the board, Chairman Moorman called the meeting to recess at 11:33 a.m.

Attest:                                                                                     Approved: July 26, 2016

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Ken Moorman

County Auditor/Treasurer      

     

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