Minutes of Regular Meeting The Board of Trustees Greenbush Middle River ISD 2683

Minutes of Regular Meeting The Board of Trustees Greenbush Middle River ISD 2683 A Regular Meeting of the Board of Trustees of Greenbush Middle River ISD 2683 was held Monday, January 23, 2017, beginning at 7:30 PM in the Middle River. 1. Call to Order at 7:40 P.M. 2. Roll Call 2. 1. Roll Call: Carrie Jo Howard, Shane Kilen, Brandon Kuznia, Joseph Melby, Jeff Nelson, Kurt Stenberg, Laurie Stromsodt 2. 2. Administration: Tom Jerome, Sharon Schultz, Michael Underwood, Amie Westberg Other Attendees: Tishara Melcher, Gary Pearson, Arlette Pearson, Terry Howard, Cathy Schenkey, Molly Rustad, Leslie Sondreal, Dave Thompson, Mark Stromsodt, Matthew Stromsodt, Debra Ness, Lisa Berg, Pamela Schenkey, Verna Flaten, Steve Holm, Cooky Kujava, Brittany Burkel, Mary Stauffenecker, Carol Novacek, Jeanne Novacek, Nick Flattum, Mary Langaas, Mara Gust, Ryan Bergeron, Dan Taus, Luke Novacek 3. Organization of School Board Brandon Kuznia, newly elected school board member takes oath of School Board 3. 1. Nominations for School Board Chair : Shane Kilen was nominated and with no other nominations, unanimously elected. 3. 2. Nominations for School Board Vice Chair : Jeff Nelson was nominated and with no other nominations, unanimously elected. 3. 3. Nominations for School Board Clerk : Carrie Jo Howard was nominated and with no other nominations, unanimously elected. 3. 4. Nominations for School Board Treasurer : Joe Melby was nominated and with no other nominations, unanimously elected. 4. Approval of Agenda 4. 1. A motion was made by Jeff Nelson, seconded by Kurt Stenberg and UC that, BE IT RESOLVED that the Board of Education approve the agenda of the January 23rd, 2016 Regular Board Meeting as amended. 5. Establish School District Committee Assignments 5. 1. A motion was made by Carrie Jo Howard, seconded by Kurt Stenberg and UC that, BE IT RESOLVED that the Board of Education approve the Greenbush Middle River School District committee assignments as listed. Board Committee 2016 2017 MSHSL Kilen NWRIC Stromsodt, Howard, Alt. MSBA Melby Certified Negotiations Nelson, Howard, Melby Principal Negotiations Kilen, Howard, Kuznia Support Staff Howard, Melby, Stromsodt Building & Grounds Kilen, Nelson, Kuznia Sports Board Representatives Howard, Melby, Stromsodt, Stenberg Meet & Confer Representatives Kilen, Nelson, Stromsodt Technology Committee Kilen, Stenberg, Stromsodt 6. Minutes 6. 1. A motion was made by Carrie Jo Howard, seconded by Kurt Stenberg and UC that, BE IT RESOLVED that the Board of Education approve the minutes of the preceding regular meeting of December 19th, 2016. 7. Business Services 7. 1. A motion was made by Joe Melby, seconded by Kurt Stenberg and UC that, BE IT RESOLVED that the Board of Education approves the payment of bills check #33102 through check #33216 for a total of $263,585.49 and Purchasing Card electronic payments dated December 5th, 2016 and Electronic Funds Transfers as submitted. 7. 2. Treasurer’s Report 8. Reports 8. 1. Listening Session Molly Rustad asked two questions: Why did a Board Member at the December meeting say that they thought a small class size is detrimental? Board member Howard who admitted stating at the December meeting that she felt it wasn’t in anyone’s best interest to have a class size of 7, affirmed her opinion that students learn more from larger group of students. Since that time, Board member has also researched the costs associated with small class sizes and believes that the District cannot continue to afford this. And, why was information only given for to night’s meeting on costs associated with closing the Middle River site? Supt. Jerome shared that he understood that the directive he was given was only for the MR building. He will present cost savings by closing either building at the February meeting. Verna Flaten did not wish to speak but presented the Board with a list of Questions which she asked to have read and discussed including: 1. “What have we tried to do to increase our enrollment?” 2. “The district residents want to see some expenses cut, could we operate more efficiently from within our staff, teachers and administration?” 3. “Do we have qualified personnel in our district to share the duties of Superintendent, Principal and or Dean of Students?” 4. “Do we have teacher qualified to teach that are not teaching?” 5. “Do we have teachers only teaching electives?” 6. “What are the teacher’s class schedules and class sizes, per class?” 7. “Could on-line electives save us money and give us more options for students?” 8. “Would 1 hour classes save money over Block scheduling?” 9. “How many students are open enrolling out of our district?” 10. “How many to Badger?” 11. “How many to Newfolden?” 12. “How many to other schools?” 13. “Are we following up on their concerns that we may help improve our district?” 14. “How many students are open enrolling into our district?” 15. “From where?” 16. “What is the dollar amount we pay out vs amount we receive?” 17. “Do you realize if we close 1 school building we could lose up to 100 students or more?” 18. “If we are looking at 1 building which one is more efficient?” 19. “We are about education, cutting extracurricular activities that can’t support themselves, could these cuts save the district money?” 20. “Why do we pay extra for a Treasurer on the School Board when they don’t have an account?” 21. “Could our district offer school age care program or extended day program with aid from the state & participant fees to pay for itself?” Board Chairman Kilen read all of the questions. Answers were not readily available. Supt. Jerome addressed a few of the issues including the excellent ratings our schools have had over the last few years as a way to encourage new enrollment. Each area was touched on briefly but most required information not readied for the meeting. Supt. Jerome did talk about the finances and how they are affected by number of students attending. Arlette Pearson requested “more information on costs of both schools for budget”. She also stated that “no minutes have been on the school’s website since March of 2016. Supt. Jerome stated that minutes can be found on the website located within the meetings. He will correct the situation by posted the minutes separately. 8. 2. Gator Trap Team Report Luke Novacek gave an update on the Gator Trap Team. We currently have 44 students participating with an incredible offering of adult volunteers. Team has been successful and he wanted to thank the School, Administration and Board for their support of this activity. 9. Communications 9. 1. Superintendent 9. 1. a. Greenbush Middle River School District Enrollment • As of January 19th, 2017: Greenbush Middle River School District enrollment is: 373 • Greenbush School: Grades K-5/9-12 = 231 • Middle River School: Grades K-4/6-8 = 142 • Enrollment in January, 2016 K-12 : 409 • *See attached 9. 1. b. Buildings and Grounds • Repairs are underway to replace damaged entrance to school building at Greenbush site located near the wrestling room / boy’s locker room. • Indoor Air Quality tests have taken place in classroom on second floor at Greenbush School site following concerns reported by a staff member as well as office. Results should be available during the week of January 23rd. • Greenbush School site has experienced water leaking into main office as well as district office and library in the past two weeks. • Work will be scheduled for this summer to repair roofs as needed 9. 1. c. Greenbush Middle River Staffing • Dwight Hasson has submitted letter of resignation. • Mr. Hasson has served the GMR District for 42 years. • Currently seeking Full Time Maintenance person for the Greenbush School site. 9. 1. d. Greenbush Middle River School District Budget to Actual expenditure report • As requested by board member, document will be provided on monthly basis. • Budget consists of 6 fund balances: o 01 General Fund o 02 Food Service o 04 Community Services o 07 Debt Redemption o 08 Scholarships o 09 Student Activities • *see attached 9. 1. e. Middle River School Site Expenses • As directed by School Board • The following information has been gathered to indicate costs associated with operating Middle River School site • Figures are a product of FY16 expenses that are associated directly with Middle River School site. • *documentation will be provided for review 9. 1. f. 2016 – 2017 Greenbush Middle River Academic Calendar / Make Up Day • Three academic calendars were prepared and presented to Greenbush Middle River Education Association as well as School Board. • The GMR Education Association preferred academic calendar #3. • The Greenbush Middle River School District School Board approved calendar #3 during the April 2016 regular board meeting. • School will be in session on February 20th to make up for “lost” day due to severe winter weather recently. • *see attached 9. 1. g. Greenbush Middle River School District Certified Staff Negotiations Committee will begin meeting with representatives of Certified Staff. 9. 1. h. Weighted Grades Request • Committee met as a result of board member Stromsodt requesting School Board consider creation of a 5.0 weighted grade for CIHS courses. • Committee members included: Board Members Stromsodt, Howard, Stenberg, as well as Mrs. Lieberg, Mrs. Dahl and Principal Underwood and Superintendent Jerome • Committee is not recommending change to 5.0 weighted grade scale 9. 1. i. January Staff Development Day • Following keynote address staff members attended 3 breakout sessions on a variety of topics. • All certified staff participated in 2017 NWSC Regional Staff Development Day in Thief River Falls. • All staff have selected three sessions they will attend in addition to keynote speaker. • Staff members will have opportunity to earn continuing education credits necessary for licensure renewal. 9. 1. j. Upcoming Board Meeting Dates • Greenbush Middle River School District conducts regular school board meetings on the 3rd Monday of each month • Board Meetings cannot be conducted on February 20th (President’s Day) • School Board has established the next regular board meeting will occur on February 27th 9. 1. k. Upcoming MSBA School Board Member Training Opportunitites • *see attached 9. 1. l. 2016 – 2017 Greenbush Middle River School District Revised Budget • A revised 2016 – 2017 Greenbush Middle River School District budget will be presented to School Board for approval during the February board meeting. 9. 1. m. FIRST Robotics • January 7th was the FIRST Robotics Kick Off • Build season is January 7th – February 21st • FIRST Robotics team has 6 weeks to design and build robot to meet specifications of competition. • 2017 FIRST Robotics Theme: STEAMWORKS • FIRST Robotics advisor is Mrs. Mary Anderson • Mrs. Anderson is assisted by: Russ Anderson, Doug Hlucny, Donnie Brekke, Teresa Hlucny, Steven Hlucny and Carol Novacek • Students in 9th – 12th grade are eligible to participate • Currently FIRST Robotics consists of 46 students 9. 1. n. Greenbush Middle River Birth to 5 numbers • Information has been gathered from birth report gathered compiled by Roseau, Marshall and Kittson County • List includes all children age 0 – 5 (as of September 1st, 2016) that were born in Roseau, Marshall and/or Kittson County that live within our school district boundary. • List may include names of children that have moved since birth or may not include names of children that have moved into our district that were born in another county. • Approximate 0 – 5 census numbers are as follows: • Age 5 : 22 • Age 4 : 30 • Age 3 : 33 • Age 2 : 22 • Age 1 : 21 • Age 0 : 21 • *see attached 9. 1. o. Paraprofessional Recognition Week • Governor Dayton and State of Minnesota has declared January 23rd – 27th as Paraprofessional Recognition Week. • Minnesota is home to more than 20,000 paraprofessionals. • Paraprofessionals assist students and staff throughout our district in a variety of ways. 9.1.p. Combine Clerk & Treasurer – Joe Melby makes a motion to combine roles of Clerk and Treasurer, with Kurt Stenberg seconding motion. Carrie Jo Howard makes a motion to research if this is possible due to the handling of public funds and postpone this motion. Joe Melby seconds Howard’s motion. 9.2. Policy Review, School District Policies – Board member Stromsodt asked about School Policies, wondering if the Board could have a review of those Policies. She further inquired as to where the Policies were kept. 9.2.a. Community Education Classes – Board member Stromsodt wanted to know if we could begin holding Community Ed classes in Middle River. Board member Howard indicated that she knew of classes that had been held in Middle River, attending some there. Stromsodt asked if there was state aid given for Community Ed and who do we seek for instructors. 10. Principal Report 10. 1. Principal Schultz • Creativity Festival at Bemidji State University • FCCLA Update • Spelling Bee 10. 2. Principal Underwood • Winter Activities Report • Joint Sports Board • History Bee 4th and 5th Graders • Special Education Dept. changes • 2017-2018 Athletic schedules 11. Proposed Resolutions January 23rd, 2016 11. 1. A motion was made by Kurt Stenberg, seconded by Joe Melby, and UC that, BE IT RESOLVED the Board of Education of District 2683 approve resignation of Dwight Hasson. 11. 2. A motion was made by Laurie Stromsodt, seconded by Brandon Kuznia, and UC that, BE IT RESOLVED that the Board of Education of District 2683 accept the following donation(s). • Legion Post 88 to Greenbush School Youth Wrestling $1,500.00 • Digi-Key to Greenbush Middle River School $500.00 • Erik & Kara Heggedal to Greenbush Middle River School (Band Donation) $50.00 12. Adjournment Motion: Carrie Jo Howard Second: Shane Kilen 13. Communications • Regular School Board Meeting – February 27th, 7:30 p.m. at Greenbush (March 15, 2017)

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