Lake of the Woods (MN) Commissioners Proceedings (July 11, 2017)

Commissioner Proceedings

JULY 11, 2017

pursuant to MN. Statute 331A.01, subd. 10

the published material is only a summary and the full text is available for public inspection

at the lake of the woods county auditor/treasurers’ office

or by standard mail or electronic mail or lake of the woods county

website –www.lake-of-the-woods.mn.us   

 

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 11, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order-Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, Ed Arnesen and Cody Hasbargen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda-Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Special Permit-UPS and Airport update.

Approval of Minutes-Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of June 27, 2017.

SOCIAL SERVICES-Claims-Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$13,445.92, Commissioner Warrants-$5,575.59, Commissioner Warrants- $5,634.36.

Fee Policy-Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the Financial Eligibility & Fee Policy for Lake of the Woods Social Services Department.

AUDITOR/TREASURER-Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue $46,703.40- Road & Bridge $196,163.01- Joint Ditch-$10,183.29-Solid Waste, $23,940.22- EDA, $1,896.51.

WARRANTS FOR PUBLICATION

Warrants Approved On 7/11/2017 For Payment 7/14/2017

Vendor Name                                       Amount

Code 4 Services LLC                                                               9,165.79

Computer Professionals Unlimited Inc                                 13,498.00

Fort Distributors Ltd                                                               18,421.20

Howard’s Oil Company                                                           7,430.09

Lavalla Sand & Gravel Inc                                                    168,285.00

LOW Highway Dept                                                               16,542.04

Mar-Kit Landfill                                                                       15,241.50

Roger’s Two Way Radio, Inc                                                  4,639.50

Voyageurs Comtronics, Inc                                                     2,689.90

48 Payments less than 2000 22,973.41

Final Total: 278,886.43

 

Further moved to authorize the payment of the following auditor warrants: June 28, 2017- $28,155.59-July 5, 2017 – $92,721.30- July 6, 2017-$175,592.85.

 

BUDGET DATES-County Auditor/Treasurer Lorene Hanson met with the board requesting the board to set budget dates for 2018 Budget. The board set August 14 and 15 to begin the 2018 budget process.

SHERIFF-The following resolution was offered by Commissioner Arnesen and seconded by Commissioner Hasbargen and carried unanimously to adopt the following resolution:

AMEND COUNTY SHERIFF SALARY RESOLUTION 17-07-01

 

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2016;WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2016 grant; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officer’s and himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2016 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of S 29,410.00 overtime and $3,241.50 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another eight (8) hours per week; and, WHEREAS, through the Operation Stonegarden 2016 grants, all of the additional overtime worked by officer’s devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as

originally set by this board on December 13, 2016 was $78,748.80 and fringe benefits were

$13,899.17, be amended so that the sheriff’s salary is increased by the sum of $6,526.08 and

fringe benefits are increased by $1,151.85 commencing July 16, 2017 through December 31,

2017, with the increase funding from the Operation Stonegarden 2016 grant contingent upon the following: 1. That the Operation Stonegarden 2016 grant funding be available; and

  1. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said

Operation Stonegarden 2016 grant.At such time that the Operation Stonegarden 2016 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2016 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 13, 2016.

PUBLIC WORKS-Public Works Director, Tim Erickson met with the board and requested approval for reappointment of members to the Joint Drainage Authority between Lake of the Woods County and Roseau County for Joint Ditch 22 and 62. Tim also updated the board on the current road projects his department is working on. Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously the following resolution:

 

STATE OF MINNESOTA

LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS

ROSEAU COUNTY BOARD OF COMMISSIONERS

SEATED CONCURRENTLY PURSUANT TO MINNESOTA STATUTES SECTION 103E.235 FOR THE PURPOSE OF REAPPOINTING MEMBERS TO THE JOINT DRAINAGE AUTHORITY BOARD FOR LAKE OF THE WOODS / ROSEAU COUNTIES JOINT/JUDICIAL DITCH 22

 

RESOLUTION NO. 17-07-02

 

 

The matter of the petition of the Appointment of Members to the Joint Drainage Authority Board

 

 

Appointment Order

 

 

The County Boards of Commissioners of Lake of the Woods and Roseau Counties, meeting concurrently at their regular meetings on July 11, 2017, considered appointments to the Joint Drainage Authority Board of Roseau and Lake of the Woods Counties Joint/Judicial Ditch (JD) 22. After consideration of the matter and upon motion and second duly noted in the minutes of meeting, the Boards adopt the following Findings and Order: WHEREAS, the Lake of the Woods and Roseau Counties JD 22 is an existing Joint Ditch between the two Counties and the Joint Drainage Authority for JD 22 was established by previous joint action of the County Boards of Commissioners; and

WHEREAS, the resolution establishing the Joint Drainage Authority did not address the filling of vacancies or re-appointment of membership to the Joint Drainage Authority Board; and

WHEREAS, vacancies exist on the Joint Drainage Authority Board. THEREFORE, based on the forgoing, the Boards of Commissioners of Lake of the Woods and Roseau Counties, seated concurrently, adopt the following:

ORDER

  1. The Boards acknowledge and reestablish the Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 for Lake of the Woods and Roseau Counties JD 22.
  1. Vacancies on the Joint Drainage Authority Board are filled by following initial members:

Kenneth Moorman         (Lake of the Woods County, District 3)

Edward Arnesen            (Lake of the Woods County, District 5)

Jonathan Waibel            (Lake of the Woods County, District  4)

Russell Walker   (Roseau County, District 4)

Glenda Phillipe_ (Roseau County, District 1)

  1. Future vacancies on the Joint Drainage Authority Board shall be filled by the successor Commissioner from the district indicated.
  2. In the case of a conflict of interest of one or more Board members making a quorum or majority impossible, the County Boards, by concurrent resolutions, may make temporary appointments to the Joint Drainage Authority Board.
  3. Lake of the Woods County is designated as the “majority” county for JD 22. The Lake of the Woods County Auditor/Treasurer shall coordinate with the Roseau County Auditor and proceed with future management and administration of JD 22 according to Minnesota Statutes Chapter 103E.
  4. The Joint Drainage Authority acknowledged and reestablished herein shall be perpetual until either dissolved or modified by future action of the Lake of the Woods and Roseau County Boards of Commissioners, seated jointly.
  5. This Order may be signed in counterparts and the counter parts together constitute the full Order.

After discussion, the resolution Passed and the Findings and Order were Adopted.

Resolution The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously the following resolution:

 

STATE OF MINNESOTA

LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS

ROSEAU COUNTY BOARD OF COMMISSIONERS

SEATED CONCURRENTLY PURSUANT TO MINNESOTA STATUTES SECTION 103E.235 FOR THE PURPOSE OF REAPPOINTING MEMBERS TO THE JOINT DRAINAGE AUTHORITY BOARD FOR LAKE OF THE WOODS / ROSEAU COUNTIES JOINT/JUDICIAL DITCH 62

Resolution NO. 17-07-03

 

 

The matter of the petition of the Appointment of Members to the Joint Drainage Authority Board

 

 

Appointment Order

 

 

The County Boards of Commissioners of Lake of the Woods and Roseau Counties, meeting concurrently at their regular meeting on July 11, 2017, considered appointments to the Joint Drainage Authority Board of Roseau and Lake of the Woods Counties Joint/Judicial Ditch (JD) 62. After consideration of the matter and upon motion and second duly noted in the minutes of meeting, the Boards adopt the following Findings and Order: WHEREAS, the Lake of the Woods and Roseau Counties JD 62 is an existing Joint Ditch between the two Counties and the Joint Drainage Authority for JD 62 was established by previous joint action of the County Boards of Commissioners; and

WHEREAS, the resolution establishing the Joint Drainage Authority did not address the filling of vacancies or re-appointment of membership to the Joint Drainage Authority Board; and WHEREAS, vacancies exist on the Joint Drainage Authority Board. THEREFORE, based on the forgoing, the Boards of Commissioners of Lake of the Woods and Roseau Counties, seated concurrently, adopt the following:

ORDER

  • The Boards acknowledge and reestablish the Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 for Lake of the Woods and Roseau Counties JD 62.

2)   Vacancies on the Joint Drainage Authority Board are filled by following initial members:

Kenneth Moorman      (Lake of the Woods County, District 3)

 

Edward Arnesen         (Lake of the Woods County, District 5)

 

Cody Hasbargen         (Lake of the Woods County, District 2)

 

Russell Walker            (Roseau County, District 4)

 

Roger Falk                  (Roseau County, District 3

 

  • Future vacancies on the Joint Drainage Authority Board shall be filled by the successor Commissioner from the district indicated.
  • In the case of a conflict of interest of one or more Board members making a quorum or majority impossible, the County Boards, by concurrent resolutions, may make temporary appointments to the Joint Drainage Authority Board.
  • Lake of the Woods County is designated as the “majority” county for JD 62. The Lake of the Woods County Auditor/Treasurer shall coordinate with the Roseau County Auditor and proceed with future management and administration of JD 62 according to Minnesota Statutes Chapter 103E.
  • The Joint Drainage Authority acknowledged and reestablished herein shall be perpetual until either dissolved or modified by future action of the Lake of the Woods and Roseau County Boards of Commissioners, seated jointly.
  • This Order may be signed in counterparts and the counter parts together constitute the full Order.

After discussion, the resolution Passed and the Findings and Order were Adopted.

UPS

Mike Reed, representing UPS met with the board requesting a letter of support for UPS to add TH72 and TH71 between Bemidji and Baudette Minnesota to the approved twin trailer route. Mike explained that with ANI Pharmaceuticals growth, UPS needs flexibility to use twin trailers to meet the package distribution and timing required to ship their products. UPS distribution center in Bemidji, Bloomington, and Eagan process the packages from the ANI facility in Baudette. Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to support the request from UPS to be approved by MnDOT for twin trailer route from CSAH72 and CSAH71, between Bemidji and Baudette, Minnesota.

RECESS-The meeting was called to recess at 10:58 a.m. and reconvened at 11:05 a.m.

MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST-MCIT Risk Management Consultant, Bob Goede met with the board and presented the 2017 MCT Report to the board.

RECESS-With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:10 a.m.

 

 

                 

Attest:                                                                          Approved July 25, 2017

 

 

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                 Chairman of the Board, James Nordlof

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