Kittson County Board of Commissioners Meeting Minutes February 6, 2018

Kittson County Board of Commissioners Meeting Minutes February 6, 2018 The Kittson County Board of Commissioners met, pursuant to adjournment on Tuesday, February 6, 2018 at 9:00 a.m. All members were present. The meeting was called to order by Chairman Olson. The pledge to the flag was given. The agenda was approved as presented. A motion was made by Commissioner Bouvette, seconded by Commissioner Younggren and unanimously carried to approve the minutes from the January 16, 2018 County Board meeting as presented. Meeting with the County Board was Representative Dan Fabian. Fabian discussed current issues such as: landfill permitting, MNLARS software problems, US Army Corps of Engineers permitting, elk herd damage, the Office of State Auditor audits, Enbridge Line 3 replacement, the Enbridge tax court case and state property valuations, and buffers. Fabian recently attended a meeting in Washington DC on rural issues. Fabian and Sheriff Steve Porter also discussed wolf predation issues. The new legislative session begins February 20. Meeting with the County Board was Kittson County Sheriff Steve Porter. Porter asked for permission to get quotes for a new squad vehicle and to notify the County Board that the Department had lost another jailer/dispatcher. So far Porter has received no applications for the vacancy. Porter discussed his department’s savings in 2017 from the extra position that was created. The Department has utilized the extra position to replace hours that were already being worked at an overtime rate. Meeting with the County Board was Kelly Bengtson, Kittson County Highway Engineer, to update the Board on maintenance issues and road conditions around the County. Bengtson updated the County Board on recent weather events and the status of the county’s roads. Unit #105 was back in service, but would be appraised for possible trade-in on the next new motor grader. The Department is currently advertising for a motor grader operator to operate out of the Hallock shop. The additional state aid funding generated by the reallocation of the auto parts sales tax will generate approximately $300,000 in new money for maintenance and construction in Kittson County. The Department will not hear on the availability of Local Road Improvement Plan funds until March. New District II MnDOT Engineer Mike Ginnaty will be at the County Board meeting on March 6 to meet with the County Board. Finally, Bengtson announced that the hearing for the 2018 5-year Road & Bridge Plan would be March 20 at 1:00 p.m. in the Courthouse upstairs meeting room. A motion was made by Commissioner Bouvette, seconded by Commissioner Wikstrom and unanimously carried to approve the payment of Commissioner Warrants and Auditor Warrants as follows: Vendor Amount Mn Commissioner Of Revenue 6,381.43 Brink, Sobolik, Severson, Malm 3,680.00 Nationwide Retirement Solutions 2,487.50 Farmers Union Oil Company-LB 3,619.62 PERA 0156-00 23,833.32 Inovex Industries Inc 2,499.48 United Valley Bank 37,078.67 Johnson Oil Company 2,576.85 Kittson County Agricultural Society 7,500.00 Kittson Health Insurance 5,292.75 Kittson County Historical Society 15,250.00 MN Dept of Employment & Economic Dev 3,808.45 Kittson County Hospice 3,750.00 Anderson Sanitation Service 2,898.12 Kittson Soil & Water 21,600.00 City Of Hallock 13,249.33 Knife River Materials 16,759.75 City Of Karlstad 8,062.71 Northwest Regional Library 16,250.00 City Of Kennedy 4,712.64 Ottertail Power Company 2,477.37 City Of Lancaster 5,215.82 Taggart Contracting Inc 7,360.54 Davis Township 5,986.61 H & S Mfg Inc 26,280.00 Independent School Dist 2171 27,653.90 Kittson County 20,176.91 Independent School Dist 2358 19,171.19 Kittson County Trailblazers 45,652.32 Independent School Dist 356 17,606.81 60 Payments less than $2000 44,235.00 Joe River Watershed 2,356.42 This list does not include salaries paid to county employees nor does it Springbrook Township 2,122.18 include individuals who received federal, county or human service aid St Vincent Township 2,391.75 Teien Township 2,841.59 Two River Watershed 18,201.88 Meal Reimbursements: $260.23 A motion was made by Commissioner Gillie, seconded by Commissioner Wikstrom and unanimously carried to approve the per diems and expense sheets for the month of January. Committee Reports were given. A motion was made by Commissioner Younggren, seconded by Commissioner Gillie and unanimously carried to approve the 2018 Ambulance Service Agreement with Kittson County Ambulance for $18,078. A motion was made by Commissioner Wikstrom, seconded by Commissioner Bouvette and unanimously carried to approve the 2018 Ambulance Service Agreement with Tri-County EMS for $8,562. A motion was made by Commissioner Wikstrom and seconded by Commissioner Younggren to adopt the following resolution: #18-05 APPOINTING A COMMISSIONER TO THE NORTHWEST MINNESOTA MULTI-COUNTY HOUSING AND REDEVELOPMENT AUTHORITY WHEREAS, the term of Marilyn Gustafson will expire February 2, 2018, BE IT RESOLVED, the County Board of Kittson County does appoint Marilyn Gustafson to serve as a Commissioner of the Northwest Minnesota Multi-County Housing and Redevelopment Authority for a period of 5 years starting February 18, 2018. Voting in favor: Commissioners Bouvette, Gillie, Olson, Wikstrom, and Younggren. Voting against: none. A motion was made by Commissioner Wikstrom, seconded by Commissioner Bouvette and unanimously carried to approve a grant for voting equipment from the Office of the Secretary of State in the amount of $32,500. The grant will be matched by the County’s remaining HAVA grant money to acquire new voting equipment. A motion was made by Commissioner Wikstrom and seconded by Commissioner Bouvette to adopt the following resolution: #18-06 2017 Notice of Public Sale of Tax Forfeit Lands BE IT HEREBY RESOLVED, That the parcels of land forfeited to the State of Minnesota for non payment of taxes, appearing on the list filed with the County Administrator, which have been classified and appraised as proved by Minnesota Laws, 1935, Chapter 386, as amended, shall be offered for sale by the Kittson County Administrator on WEDNESDAY, March 28, 2018 at 10:00 a.m. BE IT FURTHER RESOLVED, That the terms of the sale shall be for cash only. BE IT FURTHER RESOLVED, that any individual who has delinquent property taxes on any other property in their name is prohibited from bidding on any tax forfeit property. In addition, an individual prohibited from bidding because they have delinquent taxes may not use another person to bid on the property for them. BE IT FURTHER RESOLVED, That owners of the respective parcels of land at the time of forfeiture are prohibited from bidding and purchasing parcels of land they previously owned, this restriction provided by Chapter 511, Article 2, Section 27 of 1992 Minnesota Laws. (see list in Tax Services office) Voting in favor: Commissioners Bouvette, Gillie, Olson, Wikstrom, and Younggren. Voting against: none. A motion was made by Commissioner Wikstrom, seconded by Commissioner Olson and unanimously carried to appoint Theresia Gillie to a 2 year term on the Northwest Community Action Board. A motion was made by Commissioner Gillie, seconded by Commissioner Wikstrom and unanimously carried to reappoint Neil Weise, John Finney, and LeRoy Clow to 3 year terms on the Joe River Watershed District Board of Directors. A motion was made by Commissioner Bouvette, seconded by Commissioner Wikstrom and unanimously carried to approve the 2017 audit engagement letter with Hoffman, Philipp & Knutson, PLLC. County Administrator Christensen presented the County Board with a copy of the special review of the Office of the State Auditor (OSA) conducted by the Office of Legislative Audit. Christensen pointed out the 2 main findings: that “the Office of the State Auditor did not thoroughly support its findings of the CPA firms” they reviewed and that “the Office of the State Auditor did not treat the CPA firms it reviewed with the standard due process and professional courtesy that is normally practiced in the audit industry”. Christensen stated that he fears the original cost estimate for the 2015 Kittson County will be much higher than previously feared. The County Board discussed turning the jurisdiction of County Ditch #21 over to the Two River Watershed District. The District has an improvement project planned for the ditch and turning control of the ditch over would help avoid a duplication of authority over the ditch. A motion was made by Commissioner Bouvette, seconded by Commissioner Gillie and unanimously carried to set March 6, 2018 at 9:00 a.m. as the date and time for a public hearing on turning County Ditch 21 over to the Two River Watershed District. County Administrator Christensen also presented a copy of the MNLARS project roadmap. The roadmap, prepared by Minnesota IT Services and the Department of Public Safety, sets the strategy and timeline for repairing the new MNLARS license software system. Full functionality is expected by December 2019 at a cost of an additional $43 million dollars. A motion was made by Commissioner Wikstrom, seconded by Commissioner Bouvette and unanimously carried to accept the resignation letter from Jailer/Dispatcher Jeremiah Wilson effective March 2, 2018. The 4th Quarter 2017 Financial reports were presented for information. The 2018 Gas Tax Distribution amounts were presented for information. Correspondence from the Department of Homeland Security was received and read. The correspondence was in regards to an August 2017 letter to the Department of Homeland Security concerning migrant border crossing incidents. The Board adjourned to February 20, 2018 at 9:00 a.m. CHAIRMAN ATTEST: Eric Christensen, Kittson County Administrator 16

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