Lake of the Woods (MN) County Proceedings
COMMISSIONER PROCEEDINGS
OCTOBER 8, 2019
PURSUANT TO MN. STATUTE 331A.01, SUBD. 10 THE PUBLISHED MATERIAL IS ONLY A SUMMARY AND THE FULL TEXT IS AVAILABLE FOR PUBLIC INSPECTION AT THE LAKE OF THE WOODS COUNTY AUDITOR/TREASURERS’ OFFICE OR BY STANDARD MAIL OR ELECTRONIC MAIL OR LAKE OF THE WOODS COUNTY WEBSITE -www.lake-of-the-woods.mn.us
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 8, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.
CALL TO ORDER-Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, Jon Waibel, Buck Nordlof. Commissioner Ed Arnesen joined the meeting at 9:30 a.m. Also, present were: County Auditor/Treasurer Lorene Hanson, Jaime Boretski-LaValla and Woody Fiala.
APPROVAL OF AGENDA-Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following changes: add Human Resources – Training Program and remove Con Con Funds.
APPROVAL OF MINUTES-Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the official and summarized minutes of September 24, 2019.
SOCIAL SERVICES-Claims-Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $12,297.28, Commissioners Warrant’s $3,166.88, Commissioners Warrant’s $9,179.08.
Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the closure of the Santa Anonymous fund in Social Services.
AUDITOR/TREASURER-Claims-Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof, and carried unanimously to approve the claims against the County as follows: Revenue $168,950.18, Road & Bridge $82,462.72, County Development $15,915.86, Solid Waste $33,550.35 and EDA $44.56.
WARRANTS FOR PUBLICATION
Warrants Approved On 10/08/2019 For Payment 10/11/2019
Vendor Name Amount
Cenex Co-Op Services, Inc. 4,505.23
Counties Providing Technology 3,733.12
Four Mile Bay Hunting Club 4,000.00
Freeberg & Grund, Inc 7,590.00
Howard’s Oil Company 3,812.35
Interstate Engineering Inc 48,107.94
Johnson Auto & Machine 2,949.35
Klein McCarthy & Co, Ltd, Architects 123,308.51
Koochiching County Sheriff 11,820.00
LOW Highway Dept 5,668.54
Mar-Kit Landfill 17,077.75
Northwest Community Action, Inc 10,000.00
Northwest Tire Inc 2,651.97
Nw Angle Edgeriders 4,000.00
Powerplan 3,207.52
R & Q Trucking, Inc 4,120.00
Rupp,Anderson,Squires,& Waldspurger,P.A. 2,600.00
Strata Corp, Inc 4,215.80
Voyageurs Comtronics, Inc 2,640.00
Widseth Smith Nolting&Asst Inc 4,425.00
Woody’s Service 2,551.61
79 Payments less than $2,000 27,938.98
Final Total: 300,923.67
Further moved to authorize the payment of the following auditor warrants: September 25, 2019 for $17,207.38, September 26, 2019 for $90.00, October 2, 2019 for $1,274,833.18, October 2, 2019 for $367,335.69.
OPEB Agreement-Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agreement dated 10/8/2019 for consulting services with Hildi Inc. Actuaries and Consultants for the fiscal years 2018 and 2019 for GASB 75 and GASB 16.
Health Insurance Rates-Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to set the 2020 county contribution for family health insurance up to $1,235 per month and single health insurance up to $885 per month. The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account, up to the IRS caps.
MV Credit Card Point of Sale-Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve contracting with Elavon, which is the vendor recommended by the State of MN, for motor vehicle and driver licensing credit card transactions.
Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the sum of $4,000 to be added to the motor vehicle deputy registrar 075 account to allow for credit card processing time.
Tobacco License-Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the tobacco license application to sell cigarettes at retail for Dick’s Headshop in the City of Williams.
Extension Committee-Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the appointment of Jean Schotl to the Extension Committee.
Passports-Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve reimbursement to employees for Passport Cards, if they are required to travel to the Northwest Angle for their job.
HUMAN RESOURCES-Training Program-Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the purchase of an employee training program with Convene at the cost of $999 for one year.
HIGHWAY-Update-County Engineer, A.J. Pirkl, updated the board on current projects. Paving is complete on Co Rd 3 and Co Rd 6; shouldering should be finished on these roads today and striping will happen next week. Due to rain, Bur Oak Rd will not be paved until next year (Spring). Paving for next year will include 1st Ave SW (by the Baudette Post Office). Pirkl did visit and evaluate the flooding issues at the Grove Property. Pirkl plans to visit and evaluate a possible culvert issue on Co Rd 2 and will update the board again in two weeks.
Wheeler’s Point Sewer District-Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve partial payment #10 to Wheeler’s Point Sewer District in the amount of $89,748.40.
JOINT DITCH MEETING -County Auditor/Treasurer, Lorene Hanson, informed the board that there will be a Joint Ditch Meeting with Roseau on October 24, 2019 to discuss Joint Ditches 22 & 62. This meeting will be held at 6:00 p.m. at Rock Harbor Lodge.
SOLID WASTE-Solid Waste Director, Ted Furbish, shared information with the board on his visit to Rotochopper headquarters, located in St. Martin, MN. Rotochopper Inc. manufactures recycling equipment, including a horizontal grinder. Furbish shared information about the cost, financing and trade-in options for purchasing a grinder. The county board asked Furbish to review the information with the County Engineer and to get quotes from other manufacturers for comparison.
LAND AND WATER PLANNING
Conditional Use Permit for Edward and Donna Fish
Edward and Donna Fish are requesting a Conditional Use Permit as required by Section 401-B of the Lake of the Woods County Zoning Ordinance, to operate a commercial business consisting of a short-term vacation rental in a Residential District (R1). No comments were heard from the public. Land and Water Planning Director, Josh Stromlund, reviewed the Findings of Fact with the board and informed the board that the Planning Commission recommended approval with conditions. The specific conditions of approval are as follows: subject to local lodging tax and subject to Department of Health regulations. Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Conditional Use Permit, with conditions as noted in the Findings of Fact, for Edward and Donna Fish to operate a commercial business consisting of a short-term vacation rental in a Residential District (R1). The specific conditions of approval are as follows: subject to local lodging tax and subject to Department of Health regulations.
Conditional Use Permit for Craig Haukaas
Craig Haukaas is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance, to cumulatively move more than fifty (50) cubic yards of material within the shoreland area of Wabanica Creek. Wabanica Creek is a tributary river segment. Land and Water Planning Director, Josh Stromlund, reviewed the Findings of Fact with the board and informed the board that the Planning Commission recommended approval. No comments were heard from the public. Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the Conditional Use Permit for Craig Haukaas to cumulatively move more than fifty (50) cubic yards of material within the shoreland area of Wabanica Creek.
Zone Change Request for Scott Wold-At the request of Scott Wold, Land and Water Planning Director, Josh Stromlund, asked for this item to be postponed until the next board meeting. Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve postponing the zone change request for Scott Wold until the next board meeting.
RECESS-The meeting was called to recess at 11:02 a.m. and reconvened at 11:21 a.m. as follows.
LOUIS TAYLOR-Louis Taylor met with the board and presented a proposal to build a structure on his property. The county board requested that Taylor work with the Land and Water Planning Office on the variance and land use permit applications.
CORRESPONDENCE-The county board reviewed correspondence from Lake of the Woods Senior Boating.
RECESS-With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 11:34 a.m.
Attest: October 8, 2019
County Auditor/Treasurer, Lorene Hanson
Chairman, Cody Hasbargen
Publish October 30, 2019