Lake of the Woods (Minn.) County Board Proceedings

COMMISSIONER PROCEEDINGS JUNE 23, 2020 PURSUANT TO MN. STATUTE 331A.01, SUBD. 10 THE PUBLISHED MATERIAL IS ONLY A SUMMARY AND THE FULL TEXT IS AVAILABLE FOR PUBLIC INSPECTION AT THE LAKE OF THE WOODS COUNTY AUDITOR/TREASURERS’ OFFICE OR BY STANDARD MAIL OR ELECTRONIC MAIL OR LAKE OF THE WOODS COUNTY WEBSITE -www.lake-of-the-woods.mn.us The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 23, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. CALL TO ORDER-Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson and County Attorney James Austad. APPROVAL OF AGENDA-Motion-was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: add Event Ordinance and Correspondence, remove Louis Taylor. APPROVAL OF MINUTES-Motion-was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of May 26, 2020. Motion-was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official and summarized minutes of June 8, 2020. Motion-was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the official and summarized minutes of June 9, 2020. Motion-was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of June 15, 2020. SOCIAL SERVICES-Claims-Motion-was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrant’s $7,446.20, Commissioners Warrant’s $816.82, Commissioners Warrant’s $19,268.09. Approval of Contract with Tri-Valley RTC-Motion-was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the contract with Tri-Valley RTC. AUDITOR/TREASURER-Claims-Motion-was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $20,959.43; Road & Bridge $82,067.24; County Development $200; Solid Waste $24,188.02; EDA $750.15. WARRANTS FOR PUBLICATION Warrants Approved On 6/23/2020 For Payment 6/26/202 Vendor Name Amount CARRIFF Engineered Fabrics Corporation 2,425.66 Contech Engineered Solutions LLC 54,013.10 Counties Providing Technology 3,751.00 North East Technical Service,Inc 5,368.95 Nutrien Ag Solutions Inc 22,527.84 R & Q Trucking, Inc 2,060.00 U.S. Bank Equipment Finance 12,998.21 University Of Mn 9,407.01 31 Payments less than 2000 15,613.07 Final Total: 128,164.84 Further moved to authorize the payment of the following auditor warrants: June 10, 2020 for $587,873.40; June 17, 2020 for $11,221.49. Deferred Compensation Plan Amendment-Motion-was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve an amendment to the Nationwide deferred compensation plan to allow employees to apply for a loan from their plan account with the plan provider. RECORDER-Final Approval of CIC Number 4 Eagle Ridge First Supplemental Plat-Motion-was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve CIC Number 4 Eagle Ridge First Supplemental Plat and for Commissioner Jon Waibel and County Auditor/ Treasurer Lorene Hanson to sign the same. NORTHERLY PARK-Motion-was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve payment of the invoice from Whitt Environmental Services, for work on the wetland permit for the Northerly Park Project, dated May 5, 2020 in the amount of $1,000. Motion-was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve payment of the invoice from Northwest Angle and Island Freight, Inc., for the placement of two culverts for the Northerly Park Project, dated June 2020 in the amount of $9,237. DITCH AUTHORITY-Motion -was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to close the regular meeting and open the Ditch Authority Meeting at 10:15 a.m. Ditch 28 Petition for Repair of a Drainage System-The part of the ditch located by the Wabanica School is on the schedule for repair this year. A large portion of this ditch is within the MNDOT right of way, MNDOT will be installing cross pipes and the hope is that will remedy the drainage system. Approval of Judicial Ditch 26 Cleaning Contract-The Commissioners discussed the cleaning of Judicial Ditch 26 and reached a consensus on the contract. Motion-was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to close the Ditch Authority meeting and open the regular meeting at 11:00 a.m. Approval of Judicial Ditch 26 Cleaning Contract-Motion-was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to award the cleaning contract for Judicial Ditch 26 to Earthworks Contracting Inc. with a bid of $18,744. COUNTY HIGHWAY/LANDFILL-Highway Update-The County needs to sign the contract with Davidson Construction for the 1st Ave Project. Gravel work was done at the Northwest Angle on June 22, 2020. The next projects at the Northwest Angle will be permitted dredging on Crow Creek and application of magnesium chloride on the roads. The CSAH 31 project is going well. Bids will go out on July 20th for the culvert project near Birch Beach. Soil borings have started, an inadequate layer of soil was found under County Rd 51/52, Pirkl will research solutions. Approval of Gravel Quotes-Motion-was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to award the gravel contract to Mark Sand and Gravel at $8.75 per ton for 33,000 tons. County Engineer Grade/Step/Vacation-Motion-was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve three weeks of vacation time and step increase for County Engineer, AJ Pirkl, to Grade 24, Step 6, $47.23 per hour, effective the next full pay period starting 6/29/2020. Landfill Update-One of the trucks is in for clutch repair. The graduate student from the U of M continues to review landfill policy and participates in weekly Zoom meetings with area businesses and professionals. Pirkl will check in with MPCA on the landfill application status. COVID-19-Update-Kay M. Schell, CHI LakeWood Health Public Health Manager, provided a COVID-19 update. The Minnesota Department of Health has updated their weekly report and it now includes the number of tests conducted in each county. As of Thursday, June 18, 2020, 82 tests had been completed in Lake of the Woods County. Lake of the Woods County is still at zero confirmed cases of COVID-19. The National Guard COVID-19 testing unit was redirected to other priority areas. Jill Hasbargen Olson, Emergency Management Director, has requested a meeting with the Lake of the Woods County Fair Board and the Baudette-Lake of the Woods Chamber of Commerce/4th of July Fireworks Committee to discuss plans for keeping events at a maximum of 250 people, which is the current guideline from the state. Hasbargen Olson also discussed the reopening of the Government Center. Motion-was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Government Center to be open to the public, no appointment needed, starting on Monday, June 29, 2020. The Board reserved the right to revisit the decision if the need would arise. Recess-The meeting was recessed at 11:45 a.m. and reconvened at 11:50 a.m. 911 EQUIPMENT-Motion-was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the contract with Motorola Solutions for VESTA 9-1-1 As-A-Service, a five-year contract for $103,402. EVENT ORDINANCE-The event ordinance committee will meet to finalize the proposed event ordinance. CORRESPONDENCE-Reviewed correspondence form Jerry’s Therapy Safe Place regarding contributions to fund A Caring Place (for Kids), to be located in Minneota, Minnesota. RECESS-With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 12:08 p.m. Attest: July 14, 2020 County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel Publish July 22, 2020

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