SUMMARY PROCEEDINGS OF THE JUNE 8, 2021 ROSEAU COUNTY BOARD OF COMMISSIONERS MEETING

SUMMARY PROCEEDINGS OF THE JUNE 8, 2021 ROSEAU COUNTY BOARD OF COMMISSIONERS MEETING The Board of Commissioners of Roseau County, Minnesota met in the Courthouse in the City of Roseau on Tuesday, June 8, 2021. CALL TO ORDER The meeting was called to order at 8:30 a.m. by Board Chair Daryl Wicklund. The Pledge of Allegiance was recited. Commissioners present were Roger Falk, John Horner, Jack Swanson, Russell Walker, and Daryl Wicklund. Others present were Martie Monsrud, Jeff Pelowski, Joleen Kezar, Daryle Dahl, Sue Grafstrom, Diane Gregerson, Mike Trinka, Rob Orvis, Brad Blawat, Carter Novacek, Aaron Kvien, Jim Bergsnev, Jesse Graff, Rick Sikorski, Rodney Sikorski, and Jim Ludwig; while those attending through ZOOM were Martin Howes, Karla Langaas, Pam Shaw, ChrisStauffer, Cindy Tangen, Kurt Deter, Dillon Hayes, Daryl Klegstad, and Tracy Halstensgard. APPROVAL OF AGENDA Coordinator Pelowski requested the addition of a Juvenile Detention Alternatives Initiative (JDAI) Joint Powers Agreement (JPA) Extension to the Consent Agenda. The Board approved the amended Agenda. COMMENTS AND ANNOUNCEMENTS Auditor/Recorder Monsrud commented that due to the Public Hearing on Joint Ditch 72, Attorney Kurt Deter would be attending today’s meeting via ZOOM. Coordinator Pelowski reminded the Board that the Association of Minnesota Counties (AMC) District 3 Meeting will be held on June 17, 2021, at the Roseau City Center. APPROVE BILLS The Board approved the payment of bills totaling $601,812.62 DELEGATIONS/BOARD APPOINTMENTS/PUBLIC COMMENTS Rob Orvis – American Connection Corps Initiative Rob Orvis met with the Board to discuss the American Connection Corps Initiative. The Initiative involves the hire of a consultant to conduct a two-year study to investigate ways to bring affordable high-speed internet service to residents of the County. The Initiative will cost $15,000 per year, and the School District, LifeCare Medical Center, Roseau Electric Cooperative (REA), Marvin, and the City of Warroad have already committed to sponsor the project. The request is for Roseau County to commit to supporting the Initiative and to provide $2,500.00 per year over the two-year study period. Following discussion, the Board approved to allocate $5,000.00 to the Initiative over the two-year timeframe as requested. PUBLIC HEARING – STATE DITCH (SD) 72 PETITION The Board opened the Public Hearing. Auditor/Recorder Monsrud provided a brief overview of the purpose of the Public Hearing. Yvonne Erickson, property owner, and Bradley Blawat, renter, requested express authority from the Joint Drainage Authority Board to be added to the SD 72 system and to outlet water to the ditch. Following a lengthy discussion, as well as numerous oral comments provided by those in attendance, the Board closed the Public Hearing. The Board approved to allow the property to be officially included in the SD 72 system and to outlet water to the system. At this point, Coordinator Pelowski noted that the Public Hearing was a part of the Regular County Board meeting, not a Joint Drainage Authority Board meeting; therefore, the Joint Drainage Authority Board, the entity with jurisdiction to hear the Petition, could not take any action at this meeting. Due to this oversight, Commissioner Falk made a motion to rescind his previous motion, seconded by Commissioner Walker, and carried unanimously. The Joint Drainage Authority Board plans to hold a Public Hearing on July 27, 2021, to hear the Ditch 72 Petition. CONSENT AGENDA The Board, by adoption of its Consent Agenda, approved the May 25, 2021, Regular Board Meeting Proceedings; approved the Whitetails Unlimited Application for Exempt Permit; approved the Sheriff’s Department 2021 Boat & Water Safety Grant; and, approved the JDAI JPA Extension through June 30, 2022. COMMITTEE REPORTS Building Committee County Facility Recommendations Mike Trinka, representing the Building Committee, met with the Board to present the following Committee recommendations for Board consideration: 1) Authorize construction of a new LEC Training/Storage Facility and a Courthouse Complex Garage/Building Maintenance Office/Shop in 2021; 2) Accept the combined low bid, including all alternates, provided by Rod Wulff Construction, in the amount of $2,136,200.00, to construct the facilities; and, 3) The Board should conduct further analysis of the funding options available in order to develop a “funding package” for the previously approved, proposed, as well as possible future capital expenditures. Following discussion, The Board approved to accept the combined bid, including all alternates, from Rod Wulff Construction in the amount of $2,136,200.00, by a 4 to 1 vote, with Commissioners Falk, Horner, Swanson, and Walker voting yes, and Commissioner Wicklund voting no. DEPARTMENT REPORTS Auditor/Recorder Repurchase of Tax-Forfeited Property Auditor/Recorder Monsrud presented a request to repurchase of tax-forfeited property by the previous owners, Henry and Terri Klassen, for Board consideration. The property was tax-forfeited on December 31, 2020, due to unpaid real estate taxes. The request is to repurchase the property for $9,569.57, which includes full payment of all delinquent taxes, penalties, interest, costs, and other charges required for the issuance of a State Deed. As a part of this request, the amount owed has been paid to the Roseau County Treasurer. Following discussion, the Board approved the following Resolution: 2021-06-01 RESOLUTION APPROVING REPURCHASE OF TAX-FORFEITED PROPERTY WHEREAS, an application for the repurchase of tax-forfeited lands, submitted by Henry Klassen, described as: A tract of land in Lot Three (3), of Section One (1), in Township One Hundred Sixty-one (161) North, Range Thirtynine (39) West described as follows: Beginning at a point 362 feet Southerly of the Northwest corner of said Lot Three (3) and being on the West line of said Lot Three (3); thence Northerly on the West line of said Lot Three (3) a distance of 362 feet to the Northwest corner of said Lot Three (3); thence Easterly on the North line of said Lot Three (3) a distance of 660 feet; thence Southerly and parallel to the West line of said Lot Three (3) a distance of 90 feet; thence Southwesterly to the point of beginning and there terminating and containing 3.42 acres, more or less. has been presented to the Roseau County Board of Commissioners, and WHEREAS, Henry Klassen does make the statement in the application for repurchase that hardship and injustice has resulted because of the forfeiture of said land due to oversight and illness. WHEREAS, the repurchase of said land by the applicant will promote and best serve the public interest because he will keep his residence. NOW, THEREFORE, BE IT RESOLVED that the Roseau County Board of Commissioners hereby approves the application for repurchase of said tax-forfeited lands as submitted by Henry Klassen and acknowledges that the statements made therein are true and correct. BE IT FURTHER RESOLVED that approval of this application is made with the full payment of all delinquent taxes, penalty, interest, costs, and other charges required for the issuance of a State Deed for a total of $9,569.57, has been paid to the Roseau County Treasurer. County-Owned Land Sale Auditor/Recorder Monsrud presented a document, which included a list of County-owned parcels for sale, set the sale terms and conditions, and set the sale date and time. Following review of the document, the Board approved the parcel list, terms of both the public and private sales, (sale by oral bids), and established the sale date of Tuesday, July 13, 2021,1:00 p.m., at the Roseau County Courthouse Board Meeting Room. HIGHWAY County State Aid Highway (CSAH) 76 Assistant Engineer Dahl met with the Board to request approval of a Resolution establishing CSAH 76, which is located in the City of Greenbush. The City of Greenbush revoked their ownership of the property approximately 20 years ago, but the required paperwork was never completed. Following discussion, the Board approved the following Resolution: 2021-06-02 RESOLUTION RE-DESIGNATING COUNTY STATE AID HIGHWAYS WHEREAS, it appears to the County Board of the County of Roseau that the road hereinafter should be designated County State Aid Highway under the provisions of Minnesota Laws: NOW THEREFORE, BE IT RESOLVED, by the County Board of the County of Roseau that the road described be changed as follows, towit: Starting at the intersection of First Street and State Highway 11 and northeasterly along the center line of said First Street a distance of 796.41 feet to the intersection of County State Aid Highway 76 and Minnesota Avenue and hereby is established, located and designated a County State Aid Highway of said County, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this Resolution to the Commissioner of Transportation for consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a Municipal County State Aid Highway of the County of Roseau, to be numbered and known as a County State Aid Highway 76. 2019 Flood-Related Projects – Contracts Assistant Engineer Dahl presented bids for 2019 flood-related projects contracts for Board consideration. There were six bid packets that included 37 projects. The projects are all 100% FEMA reimbursable. The low bid for the County Ditch 10 packet was provided by Simmons Contracting, in the amount of $56,960.00. The Board approved to accept the contract with Simmons Contracting. The low bid for the County Ditch 18 packet was provided by Holthusen Construction, in the amount of $123,900.00. The Board approved to accept the contract with Holthusen Construction. The low bid for the County Ditch 9, Lat. 6, and County Ditch 23 packet was provided by Andrew Stoskopf Trucking, in the amount of $63,107.75. The Board approved to accept the contract with Andrew Stoskopf Trucking. The low bid for the County Ditch 7 Main and Lat.5, and Judicial Ditch 61, Lat.3 packet was provided by R & Q Trucking, in the amount of $141,968.00. The Board approved to accept the contract with R & Q Trucking. The low bid for the County Ditch 20 and Judicial Ditch 22 packet was provided by Simmons Contracting, in the amount of $37,595.00. The Board to accept the contract with Simmons Contracting. The low bid for the State Ditch 91, Lat.4 & 5 packet was provided by Simmons Contracting, in the amount of $60,910.00. The Board approved to accept the contract with Simmons Contracting. COUNTY BOARD ITEMS COVID-19 Pandemic – Update Emergency Manager Grafstrom provided an update on the pandemic. She noted that the Canadian border restrictions might be relaxed for fully vaccinated U.S. Citizens in the near future. Coordinator Pelowski provided an update on the America Recovery Protection Act (ARPA) funding. The Federal government has provided some guidance on how Counties may spend the funds they receive. Coordinator Pelowski recommended setting up a Committee to administer this funding package. Board consensus was to have the same Committee members that previously administered the Federal CARES funding and the State COVID-19 funding serve on the ARPA Committee, (ie. Commissioners Swanson and Wicklund, Auditor-Recorder Monsrud, Treasurer Gregerson, Emergency Manager Grafstrom, and Coordinator Pelowski). Coordinator Pelowski also recommended the Board hire Ehlers to assist the Committee in the administration of the ARPA funds. Following discussion, the Board approved hiring Ehlers, at a not-to-exceed amount of $9,900.00, to assist in the administration of the funds. Commissioner Committee Reports (May 25 – June 8, 2021) Commissioner Falk reported on the following committee(s): Operations Committee; County Board Work Session; Building Committee; Soil and Water Conservation District Board. Commissioner Horner reported on the following committee(s): Operations Committee; County Board Work Session. Commissioner Swanson reported on the following committee(s): Northwest Emergency Communications Board Finance Committee; Roseau Economic Development Authority; Association of MN Counties (AMC) Jails Population Task Force Meeting(s); Operations Committee; County Board Work Session; AMC Coffee & Conversation; Community Justice Coordinating Committee; Building Committee; Roseau City Council. Commissioner Walker reported on the following committee(s): Operations Committee; County Board Work Session; Soil and Water Conservation District Board Meeting(s). Commissioner Wicklund reported on the following committee(s): Operations Committee; County Board Work Session. Upon motion carried, the Board adjourned the Regular meeting at 11:30 a.m. The next Regular meeting of the Board is scheduled for Tuesday, June 22, 2021, at 8:30 a.m. (June 30, 2021)